Do you know how I can mail merge one data source with more than one letter
template? I have a list of people that need various letters and I want to
merge "if this person has A in this box, merge them letter A, if they
have B, write them letter B" kind of thing.

You can't easily do this unless you put all of your letters into a single
document. You could use AutoText entries and conditional fields to display
those entries for the substance of your letter.

Otherwise, use separate letters and do multiple merges. The simple way would
be to filter your data for each.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
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"Soo" wrote in message
...
Do you know how I can mail merge one data source with more than one letter
template? I have a list of people that need various letters and I want to
merge "if this person has A in this box, merge them letter A, if they
have B, write them letter B" kind of thing.

I've never used the if... function - if I put all the letters in one
document, how does it recognise one letter being different from another? How
do I do it? Thanks.



"Charles Kenyon" wrote:

You can't easily do this unless you put all of your letters into a single
document. You could use AutoText entries and conditional fields to display
those entries for the substance of your letter.

Otherwise, use separate letters and do multiple merges. The simple way would
be to filter your data for each.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"Soo" wrote in message
...
Do you know how I can mail merge one data source with more than one letter
template? I have a list of people that need various letters and I want to
merge "if this person has A in this box, merge them letter A, if they
have B, write them letter B" kind of thing.

You could use the includetext function e.g.

{IF {Mergefield fieldname} = "A" "{Includetext
"c:\\mypath\\mydocumentA.doc"}"}
{IF {Mergefield fieldname} = "B" "{Includetext
"c:\\mypath\\mydocumentB.doc"}"} etc

These fields follow one another on the same line.

Another plan is to adapt the method suggested at
http://www.gmayor.com/mail_merge_graphics.htm
to use text instead of graphics.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Soo wrote:
I've never used the if... function - if I put all the letters in one
document, how does it recognise one letter being different from
another? How do I do it? Thanks.



"Charles Kenyon" wrote:

You can't easily do this unless you put all of your letters into a
single document. You could use AutoText entries and conditional
fields to display those entries for the substance of your letter.

Otherwise, use separate letters and do multiple merges. The simple
way would be to filter your data for each.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"Soo" wrote in message
...
Do you know how I can mail merge one data source with more than one
letter template? I have a list of people that need various letters
and I want to merge "if this person has A in this box, merge them
letter A, if they have B, write them letter B" kind of thing.