[Marilyn]

Hello,

I have a multi page document in Word 2007 with headers and footers. The
header has 3 lines: 1st Line Dept, 2nd line author, 3rd line date. We have
to format the header in this manner. I'm try to select the Top Of Page Page
X OF Y format from the Page Number button in the headers and footer Tools
Design tab, however, when I select the format it erases everything in the
header and replaces it with the page number.

I have tried just about everything and I can't figure out why Word is
deleting all of the text in the Header when I choose this format.

Please Help,

Thanks,

[Doug Robbins - Word MVP on news.microsoft.com]

Open the header pane and in the location where you want the Page X of Y to
appear, type

Page page of numpages

then select the second word (page) and press Ctrl+F9, and then select the
last word (numpages) and once again press Ctrl+F9.

You should then see

Page { page } of { numpages }

Press Alt+F9 to toggle of the display of the field codes and you should then
see Page X of Y

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Marilyn" wrote in message
...
Hello,

I have a multi page document in Word 2007 with headers and footers. The
header has 3 lines: 1st Line Dept, 2nd line author, 3rd line date. We
have
to format the header in this manner. I'm try to select the Top Of Page
Page
X OF Y format from the Page Number button in the headers and footer Tools
Design tab, however, when I select the format it erases everything in the
header and replaces it with the page number.

I have tried just about everything and I can't figure out why Word is
deleting all of the text in the Header when I choose this format.

Please Help,

Thanks,

[Jay Freedman]

You can use the Page X of Y entry from the Page Number gallery, but to prevent
it from wiping out any existing header, you must first position the cursor in
the header pane where you want the entry to go, and then you MUST select from
the "Current Position" menu, not from the "Top of Page" menu.

All of the "Top of Page" and "Bottom of Page" building blocks always replace any
existing header or footer, respectively -- that's why the "Current Position"
ones are there.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all
may benefit.

On Tue, 10 Mar 2009 12:09:58 +1000, "Doug Robbins - Word MVP on
news.microsoft.com" wrote:

Open the header pane and in the location where you want the Page X of Y to
appear, type

Page page of numpages

then select the second word (page) and press Ctrl+F9, and then select the
last word (numpages) and once again press Ctrl+F9.

You should then see

Page { page } of { numpages }

Press Alt+F9 to toggle of the display of the field codes and you should then
see Page X of Y

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Marilyn" wrote in message
...
Hello,

I have a multi page document in Word 2007 with headers and footers. The
header has 3 lines: 1st Line Dept, 2nd line author, 3rd line date. We
have
to format the header in this manner. I'm try to select the Top Of Page
Page
X OF Y format from the Page Number button in the headers and footer Tools
Design tab, however, when I select the format it erases everything in the
header and replaces it with the page number.

I have tried just about everything and I can't figure out why Word is
deleting all of the text in the Header when I choose this format.

Please Help,

Thanks,

[Marilyn]

Thank you all for the quick reply. This issue had been heavy on my mind.

I did not realize that the Top of page or bottom of page would replace the
entire Header, however, when I choose current position it does not position
the page number where I have the cursor positioned.

Any ideas....

"Jay Freedman" wrote:

You can use the Page X of Y entry from the Page Number gallery, but to prevent
it from wiping out any existing header, you must first position the cursor in
the header pane where you want the entry to go, and then you MUST select from
the "Current Position" menu, not from the "Top of Page" menu.

All of the "Top of Page" and "Bottom of Page" building blocks always replace any
existing header or footer, respectively -- that's why the "Current Position"
ones are there.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all
may benefit.

On Tue, 10 Mar 2009 12:09:58 +1000, "Doug Robbins - Word MVP on
news.microsoft.com" wrote:

Open the header pane and in the location where you want the Page X of Y to
appear, type

Page page of numpages

then select the second word (page) and press Ctrl+F9, and then select the
last word (numpages) and once again press Ctrl+F9.

You should then see

Page { page } of { numpages }

Press Alt+F9 to toggle of the display of the field codes and you should then
see Page X of Y

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Marilyn" wrote in message
...
Hello,

I have a multi page document in Word 2007 with headers and footers. The
header has 3 lines: 1st Line Dept, 2nd line author, 3rd line date. We
have
to format the header in this manner. I'm try to select the Top Of Page
Page
X OF Y format from the Page Number button in the headers and footer Tools
Design tab, however, when I select the format it erases everything in the
header and replaces it with the page number.

I have tried just about everything and I can't figure out why Word is
deleting all of the text in the Header when I choose this format.

Please Help,

Thanks,

[Marilyn]

I also noticed that the current position is always Left align?

"Jay Freedman" wrote:

You can use the Page X of Y entry from the Page Number gallery, but to prevent
it from wiping out any existing header, you must first position the cursor in
the header pane where you want the entry to go, and then you MUST select from
the "Current Position" menu, not from the "Top of Page" menu.

All of the "Top of Page" and "Bottom of Page" building blocks always replace any
existing header or footer, respectively -- that's why the "Current Position"
ones are there.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all
may benefit.

On Tue, 10 Mar 2009 12:09:58 +1000, "Doug Robbins - Word MVP on
news.microsoft.com" wrote:

Open the header pane and in the location where you want the Page X of Y to
appear, type

Page page of numpages

then select the second word (page) and press Ctrl+F9, and then select the
last word (numpages) and once again press Ctrl+F9.

You should then see

Page { page } of { numpages }

Press Alt+F9 to toggle of the display of the field codes and you should then
see Page X of Y

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Marilyn" wrote in message
...
Hello,

I have a multi page document in Word 2007 with headers and footers. The
header has 3 lines: 1st Line Dept, 2nd line author, 3rd line date. We
have
to format the header in this manner. I'm try to select the Top Of Page
Page
X OF Y format from the Page Number button in the headers and footer Tools
Design tab, however, when I select the format it erases everything in the
header and replaces it with the page number.

I have tried just about everything and I can't figure out why Word is
deleting all of the text in the Header when I choose this format.

Please Help,

Thanks,

[Doug Robbins - Word MVP on news.microsoft.com]

Use the method that I suggested.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Marilyn" wrote in message
...
I also noticed that the current position is always Left align?

"Jay Freedman" wrote:

You can use the Page X of Y entry from the Page Number gallery, but to
prevent
it from wiping out any existing header, you must first position the
cursor in
the header pane where you want the entry to go, and then you MUST select
from
the "Current Position" menu, not from the "Top of Page" menu.

All of the "Top of Page" and "Bottom of Page" building blocks always
replace any
existing header or footer, respectively -- that's why the "Current
Position"
ones are there.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup
so all
may benefit.

On Tue, 10 Mar 2009 12:09:58 +1000, "Doug Robbins - Word MVP on
news.microsoft.com" wrote:

Open the header pane and in the location where you want the Page X of Y
to
appear, type

Page page of numpages

then select the second word (page) and press Ctrl+F9, and then select
the
last word (numpages) and once again press Ctrl+F9.

You should then see

Page { page } of { numpages }

Press Alt+F9 to toggle of the display of the field codes and you should
then
see Page X of Y

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Marilyn" wrote in message
...
Hello,

I have a multi page document in Word 2007 with headers and footers.
The
header has 3 lines: 1st Line Dept, 2nd line author, 3rd line date. We
have
to format the header in this manner. I'm try to select the Top Of
Page
Page
X OF Y format from the Page Number button in the headers and footer
Tools
Design tab, however, when I select the format it erases everything in
the
header and replaces it with the page number.

I have tried just about everything and I can't figure out why Word is
deleting all of the text in the Header when I choose this format.

Please Help,

Thanks,