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#1
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How do I create Cross References for SEQ fields
Hi,
I am trying to build a document ( Training Guide ) that has an Appendix at the end of the document that contains a list of 'Exercises' for people to do as part of their training. I have done this successfully by inserting a SEQ field. ie. Exercise 1 Please do bla bla bla Exercise 2 Please do xyz etc etc The word Exercise is typed, but the numbers are the SEQ fields. That way, when I insert / delete exercises, the remaining exercises re-number themselves automatically which is what I want. The second part of what I want to do is to create some form of cross reference / hyperlink in the main part of the document to direct the user to the relevant Exercise # and for this cross reference / hyperlink to be automatically updated if the Exercise # changes in the Appendix. I tried using heading styles and numbers, but wasnt getting very far. Does anyone have any suggestions for me as to the best way to do this ? Many Thanks Glen |
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#2
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How do I create Cross References for SEQ fields
Bookmark the appropriate SEQ fields and then insert cross-references to each
bookmark. Cross-references make use of REF fields, which can be updated by switching to Print Preview and back (you can use Ctrl+F2 as a toggle). If you need to do this frequently, you may want to define a caption label named "Exercise" and then insert your Exercise captions whenever you need numbered excercises. The label will then be listed as a "Reference type" in the Cross-reference dialog box, and you don't have to manually create any bookmarks (Word creates hidden bookmarks for you). -- Stefan Blom Microsoft Word MVP "Glen Perry" wrote in message ... Hi, I am trying to build a document ( Training Guide ) that has an Appendix at the end of the document that contains a list of 'Exercises' for people to do as part of their training. I have done this successfully by inserting a SEQ field. ie. Exercise 1 Please do bla bla bla Exercise 2 Please do xyz etc etc The word Exercise is typed, but the numbers are the SEQ fields. That way, when I insert / delete exercises, the remaining exercises re-number themselves automatically which is what I want. The second part of what I want to do is to create some form of cross reference / hyperlink in the main part of the document to direct the user to the relevant Exercise # and for this cross reference / hyperlink to be automatically updated if the Exercise # changes in the Appendix. I tried using heading styles and numbers, but wasnt getting very far. Does anyone have any suggestions for me as to the best way to do this ? Many Thanks Glen |
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#3
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How do I create Cross References for SEQ fields
Thanks Stefan.
The only issue I see with this approach is that I need to name each of my Bookmarks, and if I name them as 'Exercise 1' etc etc, what will then happen is that if I insert additional exercises, the SEQ function will increase the exercise number ( which is what I want ), so Exercise 3 will then become Exercise 4, but the bookmark to exercise 4 will still be called Exercise 3. Any ideas ? "Stefan Blom" wrote: Bookmark the appropriate SEQ fields and then insert cross-references to each bookmark. Cross-references make use of REF fields, which can be updated by switching to Print Preview and back (you can use Ctrl+F2 as a toggle). If you need to do this frequently, you may want to define a caption label named "Exercise" and then insert your Exercise captions whenever you need numbered excercises. The label will then be listed as a "Reference type" in the Cross-reference dialog box, and you don't have to manually create any bookmarks (Word creates hidden bookmarks for you). -- Stefan Blom Microsoft Word MVP "Glen Perry" wrote in message ... Hi, I am trying to build a document ( Training Guide ) that has an Appendix at the end of the document that contains a list of 'Exercises' for people to do as part of their training. I have done this successfully by inserting a SEQ field. ie. Exercise 1 Please do bla bla bla Exercise 2 Please do xyz etc etc The word Exercise is typed, but the numbers are the SEQ fields. That way, when I insert / delete exercises, the remaining exercises re-number themselves automatically which is what I want. The second part of what I want to do is to create some form of cross reference / hyperlink in the main part of the document to direct the user to the relevant Exercise # and for this cross reference / hyperlink to be automatically updated if the Exercise # changes in the Appendix. I tried using heading styles and numbers, but wasnt getting very far. Does anyone have any suggestions for me as to the best way to do this ? Many Thanks Glen |
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#4
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How do I create Cross References for SEQ fields
You could follow Stefan's second suggestion and use a caption label:
"If you need to do this frequently, you may want to define a caption label named 'Exercise' and then insert your Exercise captions whenever you need numbered excercises. The label will then be listed as a 'Reference type' in the Cross-reference dialog box, and you don't have to manually create any bookmarks (Word creates hidden bookmarks for you)." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Glen Perry" wrote in message ... Thanks Stefan. The only issue I see with this approach is that I need to name each of my Bookmarks, and if I name them as 'Exercise 1' etc etc, what will then happen is that if I insert additional exercises, the SEQ function will increase the exercise number ( which is what I want ), so Exercise 3 will then become Exercise 4, but the bookmark to exercise 4 will still be called Exercise 3. Any ideas ? "Stefan Blom" wrote: Bookmark the appropriate SEQ fields and then insert cross-references to each bookmark. Cross-references make use of REF fields, which can be updated by switching to Print Preview and back (you can use Ctrl+F2 as a toggle). If you need to do this frequently, you may want to define a caption label named "Exercise" and then insert your Exercise captions whenever you need numbered excercises. The label will then be listed as a "Reference type" in the Cross-reference dialog box, and you don't have to manually create any bookmarks (Word creates hidden bookmarks for you). -- Stefan Blom Microsoft Word MVP "Glen Perry" wrote in message ... Hi, I am trying to build a document ( Training Guide ) that has an Appendix at the end of the document that contains a list of 'Exercises' for people to do as part of their training. I have done this successfully by inserting a SEQ field. ie. Exercise 1 Please do bla bla bla Exercise 2 Please do xyz etc etc The word Exercise is typed, but the numbers are the SEQ fields. That way, when I insert / delete exercises, the remaining exercises re-number themselves automatically which is what I want. The second part of what I want to do is to create some form of cross reference / hyperlink in the main part of the document to direct the user to the relevant Exercise # and for this cross reference / hyperlink to be automatically updated if the Exercise # changes in the Appendix. I tried using heading styles and numbers, but wasnt getting very far. Does anyone have any suggestions for me as to the best way to do this ? Many Thanks Glen |
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