[Stefan Blom[_3_]]

This is a bit of a mystery. :-( If possible, I'd be interested in
taking a look at the file.

Your observation is correct: Alt+F9 doesn't change anything; it just
displays the underlying field codes for all fields (tables of contents,
tables of figures, cross-references, hyperlinks, etc.)

--
Stefan Blom
Microsoft Word MVP



On 2012-05-31 14:43 (GMT+1), Himmelswüst wrote:
'Stefan Blom[_3_ Wrote:
;492536']There is a switch available to hide SEQ fields, but that can't
be it,
because you would have seen it when displaying field codes. If you
display hidden text in Word, does that reveal something then?

Stefan Blom
Microsoft Word MVP


No, unfortunately switching on the display hidden text box in the
Options dialog box does not display the missing caption either.

I've just realized that pressing alt+F9 does not permanently change my
TOC. So I've once again pressed alt+F9 and then clicked on *one of* the
fields and then chose "update fields". Again, this did not work. Or does
the update fields command work in some other unfathomable way ...?

It's a tiresome process. Luckily, I'm not under any huge time pressure
..!



[/i][/color]

[Himmelswüst]

Originally Posted by Stefan Blom[_3_]

This is a bit of a mystery. :-( If possible, I'd be interested in
taking a look at the file.

Your observation is correct: Alt+F9 doesn't change anything; it just
displays the underlying field codes for all fields (tables of contents,
tables of figures, cross-references, hyperlinks, etc.)

--
Stefan Blom
Microsoft Word MVP



On 2012-05-31 14:43 (GMT+1), Himmelswüst wrote:
'Stefan Blom[_3_ Wrote:
;492536']There is a switch available to hide SEQ fields, but that can't
be it,
because you would have seen it when displaying field codes. If you
display hidden text in Word, does that reveal something then?

Stefan Blom
Microsoft Word MVP


No, unfortunately switching on the display hidden text box in the
Options dialog box does not display the missing caption either.

I've just realized that pressing alt+F9 does not permanently change my
TOC. So I've once again pressed alt+F9 and then clicked on *one of* the
fields and then chose "update fields". Again, this did not work. Or does
the update fields command work in some other unfathomable way ...?

It's a tiresome process. Luckily, I'm not under any huge time pressure
..!



[/i][/color]

I'd be happy to send you the file and would be grateful if you could take a look at it -- but I'm not sure how this works as you'll surely not want to post your e-mail address here.

Strangely, trying to update the TOC again today resulted in changed formatting once more -- and now I am dependent on getting it updated somehow now that there is an error message for one of the headings.

[Himmelswüst]

Originally Posted by Stefan Blom[_3_]

This is a bit of a mystery. :-( If possible, I'd be interested in
taking a look at the file.

Your observation is correct: Alt+F9 doesn't change anything; it just
displays the underlying field codes for all fields (tables of contents,
tables of figures, cross-references, hyperlinks, etc.)

--
Stefan Blom
Microsoft Word MVP

[/i][/color]

To correct what I've just posted: Alt+F9 does not change anything, but just F9 does, and in some of my posts I might have confused the two. In any case, the F9 command always reformats my TOC (the type changes to Times Roman and some levels disappear entirely) so that using it requires undoing the updating immediately.

[Stefan Blom[_3_]]

OK. F9 is the command to update the fields in the selection.

As I wrote in a previous reply, when you update the TOC field, any
manual changes applied to it will be lost. The fix is to remove any
direct formatting applied to headings (modify the heading styles
instead); then the formatting of TOC entries will be determined by the
TOC 1, TOC 2, etc. styles.

--
Stefan Blom
Microsoft Word MVP



On 2012-06-01 13:41 (GMT+1), Himmelswüst wrote:
'Stefan Blom[_3_ Wrote:
;492545']This is a bit of a mystery. :-( If possible, I'd be interested
in
taking a look at the file.

Your observation is correct: Alt+F9 doesn't change anything; it just
displays the underlying field codes for all fields (tables of contents,

tables of figures, cross-references, hyperlinks, etc.)

--
Stefan Blom
Microsoft Word MVP



To correct what I've just posted: Alt+F9 does not change anything, but
just F9 does, and in some of my posts I might have confused the two. In
any case, the F9 command always reformats my TOC (the type changes to
Times Roman and some levels disappear entirely) so that using it
requires undoing the updating immediately.



[/i][/color]

[Himmelswüst]

Originally Posted by Stefan Blom[_3_]

OK. F9 is the command to update the fields in the selection.

As I wrote in a previous reply, when you update the TOC field, any
manual changes applied to it will be lost. The fix is to remove any
direct formatting applied to headings (modify the heading styles
instead); then the formatting of TOC entries will be determined by the
TOC 1, TOC 2, etc. styles.
--
Stefan Blom
Microsoft Word MVP

--
Stefan Blom
Microsoft Word MVP

[/i][/color]

Maybe I misunderstood your previous reply, but as I had answered, I am indeed using styles to format my TOC -- but I find it extremely bothersome to have to apply those styles all over again every time I might have to update the TOC, especially as I would in addition have to define an entirely new TOC every time because an entire level is missing.

I'm not sure whether your suggestion really means that I would have to use the heading styles supplied by word. If so, that strikes me as an equally tiresome solution because I would have to overwrite them instead of adding my own. Furthermore, the solution appears to involve my using the same heading styles for the headings as they are formatted in the text as for the ones that are part of the TOC -- which again is something I do not want to do, because they need to be formatted differently.

Apart from this, I still can't figure out the numbering issue

[Stefan Blom[_3_]]

If formatting is changing each time you update the TOC, then something
is not right. Did you make sure that your headings were correctly
defined, that is, that formatting comes from the Modify Style dialog box
(and not by applying formatting directly to the text, for example, via
the ribbon)? You can remove direct font formatting by selecting text and
pressing Ctrl+SpaceBar. Once you have done this, the formatting of TOC
levels will be controlled by the TOC 1, TOC 2, etc. styles.

If a level is missing in the TOC, you have to adjust the field code. For
example, if level 4 is missing, and you are using the built-in headings
(or custom headings with an "Outline level" defined), make sure that the
code reads { TOC \o "1-4" \h }. Use Alt+F9 to show/hide field codes, and
use F9 to update the field(s) in the selection.

You can include custom headings in a TOC, for example by giving them an
"Outline level" as suggested above. (In the Modify Style dialog box,
click Format, and then click Paragraph. You'll find the option on the
Indents and Spacing tab.) Usually, however, the built-in headings are
quite sufficient.

I'm still interested in taking a look at the file (you can delete any
text that you don't want to share, as long as there are captions that
exhibit the numbering problem). You can send it to
stefanDOTblomATmvpsDOTorg.

--
Stefan Blom
Microsoft Word MVP



On 2012-06-04 13:16 (GMT+1), Himmelswüst wrote:
Maybe I misunderstood your previous reply, but as I had answered, I am
indeed using styles to format my TOC -- but I find it extremely
bothersome to have to apply those styles all over again every time I
might have to update the TOC, especially as I would in addition have to
define an entirely new TOC every time because an entire level is
missing.

I'm not sure whether your suggestion really means that I would have to
use the heading styles supplied by word. If so, that strikes me as an
equally tiresome solution because I would have to overwrite them instead
of adding my own. Furthermore, the solution appears to involve my using
the same heading styles for the headings as they are formatted in the
text as for the ones that are part of the TOC -- which again is
something I do not want to do, because they need to be formatted
differently.

Apart from this, I still can't figure out the numbering issue

[Stefan Blom[_3_]]

Hmm, I mentioned the ribbon, which is part of the new interface in Word
2007 and 2010; it didn't exist in Word 2003.

In Word 2003, direct formatting can be applied for example via the
Formatting toolbar.

--
Stefan Blom
Microsoft Word MVP



On 2012-06-04 23:23 (GMT+1), Stefan Blom wrote:
If formatting is changing each time you update the TOC, then something
is not right. Did you make sure that your headings were correctly
defined, that is, that formatting comes from the Modify Style dialog box
(and not by applying formatting directly to the text, for example, via
the ribbon)? You can remove direct font formatting by selecting text and
pressing Ctrl+SpaceBar. Once you have done this, the formatting of TOC
levels will be controlled by the TOC 1, TOC 2, etc. styles.

If a level is missing in the TOC, you have to adjust the field code. For
example, if level 4 is missing, and you are using the built-in headings
(or custom headings with an "Outline level" defined), make sure that the
code reads { TOC \o "1-4" \h }. Use Alt+F9 to show/hide field codes, and
use F9 to update the field(s) in the selection.

You can include custom headings in a TOC, for example by giving them an
"Outline level" as suggested above. (In the Modify Style dialog box,
click Format, and then click Paragraph. You'll find the option on the
Indents and Spacing tab.) Usually, however, the built-in headings are
quite sufficient.

I'm still interested in taking a look at the file (you can delete any
text that you don't want to share, as long as there are captions that
exhibit the numbering problem). You can send it to
stefanDOTblomATmvpsDOTorg.