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#1
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page break on paragraph
We have a roster book of names & addresses in Word. I'm trying to set up
page breaks so that all the info for one person is kept on the same page. Is there something in the Paragraph/ Line & Page Breaks that I can use? (# of lines in address vary) Eg. Jane Doe 1 Central Ave Anywhere, XX 99999 (Break) John Smith 1 Main Street Anywhere, XX 99999 |
#2
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If the name were in a certain style, you could assign Page Break Before to
that style. It would make sense to have each name bold or otherwise different from the rest of the address anyhow. On 6/4/05 9:45 AM, "Donna" wrote: We have a roster book of names & addresses in Word. I'm trying to set up page breaks so that all the info for one person is kept on the same page. Is there something in the Paragraph/ Line & Page Breaks that I can use? (# of lines in address vary) Eg. Jane Doe 1 Central Ave Anywhere, XX 99999 (Break) John Smith 1 Main Street Anywhere, XX 99999 -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#3
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The names are bold and are Heading 1. How do I do it for the section as a
whole. I have about 60 pages of addresses? "Daiya Mitchell" wrote: If the name were in a certain style, you could assign Page Break Before to that style. It would make sense to have each name bold or otherwise different from the rest of the address anyhow. On 6/4/05 9:45 AM, "Donna" wrote: We have a roster book of names & addresses in Word. I'm trying to set up page breaks so that all the info for one person is kept on the same page. Is there something in the Paragraph/ Line & Page Breaks that I can use? (# of lines in address vary) Eg. Jane Doe 1 Central Ave Anywhere, XX 99999 (Break) John Smith 1 Main Street Anywhere, XX 99999 -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#4
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Since the names are already Heading 1, you need to Modify the Heading 1
style to include Page Break Before. See here for how: http://shaunakelly.com/word/styles/ModifyAStyle.html On 6/4/05 11:27 AM, "Donna" wrote: The names are bold and are Heading 1. How do I do it for the section as a whole. I have about 60 pages of addresses? "Daiya Mitchell" wrote: If the name were in a certain style, you could assign Page Break Before to that style. It would make sense to have each name bold or otherwise different from the rest of the address anyhow. On 6/4/05 9:45 AM, "Donna" wrote: We have a roster book of names & addresses in Word. I'm trying to set up page breaks so that all the info for one person is kept on the same page. Is there something in the Paragraph/ Line & Page Breaks that I can use? (# of lines in address vary) Eg. Jane Doe 1 Central Ave Anywhere, XX 99999 (Break) John Smith 1 Main Street Anywhere, XX 99999 |
#5
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Thanks for the link! But, I'm now getting only one address per page. I only
wanted to break on overflow. Any suggestions? "Daiya Mitchell" wrote: Since the names are already Heading 1, you need to Modify the Heading 1 style to include Page Break Before. See here for how: http://shaunakelly.com/word/styles/ModifyAStyle.html On 6/4/05 11:27 AM, "Donna" wrote: The names are bold and are Heading 1. How do I do it for the section as a whole. I have about 60 pages of addresses? "Daiya Mitchell" wrote: If the name were in a certain style, you could assign Page Break Before to that style. It would make sense to have each name bold or otherwise different from the rest of the address anyhow. On 6/4/05 9:45 AM, "Donna" wrote: We have a roster book of names & addresses in Word. I'm trying to set up page breaks so that all the info for one person is kept on the same page. Is there something in the Paragraph/ Line & Page Breaks that I can use? (# of lines in address vary) Eg. Jane Doe 1 Central Ave Anywhere, XX 99999 (Break) John Smith 1 Main Street Anywhere, XX 99999 |
#6
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The control you want is "Keep lines together," which keeps a paragraph in
one chunk. To make this work, however, you need to have each address in a single paragraph by itself. I suspect that the addresses as currently set up have a paragraph break (ΒΆ) at the end of each line and possibly two paragraph breaks between addresses. If so, this is very easy to fix: 1. Use Search and Replace to replace all paragraph breaks (^p) with line breaks (^l). 2. Then replace two line breaks (^l^l) with a paragraph break (^p). 3. Then Select All (Ctrl+A) and go to Format | Paragraph. On the Line and Page breaks tab, check the box for "Keep lines together." In your specific case, since you have the names in a distinct style, set it to "Keep with next" (which Heading 1 already is by default) and the following paragraph to "Keep lines together." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Donna" wrote in message ... We have a roster book of names & addresses in Word. I'm trying to set up page breaks so that all the info for one person is kept on the same page. Is there something in the Paragraph/ Line & Page Breaks that I can use? (# of lines in address vary) Eg. Jane Doe 1 Central Ave Anywhere, XX 99999 (Break) John Smith 1 Main Street Anywhere, XX 99999 |
#7
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The setting you want isn't Page Break Before, but Keep With Next. When
Word would otherwise put an automatic page break between paragraphs A and B, if paragraph A has Keep With Next, then both paragraphs go to the next page. First, remove the Page Break Before from the Heading 1 style. While you're in there, verify that Keep With Next is checked (it is, by default, for all the Heading N styles for levels 1 to 4). Whatever style you used for the remaining lines of each entry, modify that style so it also has Keep With Next. You probably don't want to do this for all documents, so don't check the Add To Template box in the Modify dialog, and the change will affect only the current document. (Whatever you do, don't check the "Automatically update" box in that dialog -- that one's a killer!) Now you have to allow page breaks between entries, by removing the Keep With Next from the last line of each entry. You could go through the document doing this by hand, but there's an easier way. First define a new style that's based on the regular text's style, but remove the Keep With Next. To apply that style to the right paragraphs (assuming that only zip codes contain five consecutive digits): - Open the Edit Replace dialog. - In the Find What box, enter ^#^#^#^#^# - In the Replace With box, enter ^& - Click the More button and then the Format button, and select Style from the popup menu. Choose the style you created for the last line and click OK. Then click the Replace All button. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org On Sat, 4 Jun 2005 13:38:01 -0700, "Donna" wrote: Thanks for the link! But, I'm now getting only one address per page. I only wanted to break on overflow. Any suggestions? "Daiya Mitchell" wrote: Since the names are already Heading 1, you need to Modify the Heading 1 style to include Page Break Before. See here for how: http://shaunakelly.com/word/styles/ModifyAStyle.html On 6/4/05 11:27 AM, "Donna" wrote: The names are bold and are Heading 1. How do I do it for the section as a whole. I have about 60 pages of addresses? "Daiya Mitchell" wrote: If the name were in a certain style, you could assign Page Break Before to that style. It would make sense to have each name bold or otherwise different from the rest of the address anyhow. On 6/4/05 9:45 AM, "Donna" wrote: We have a roster book of names & addresses in Word. I'm trying to set up page breaks so that all the info for one person is kept on the same page. Is there something in the Paragraph/ Line & Page Breaks that I can use? (# of lines in address vary) Eg. Jane Doe 1 Central Ave Anywhere, XX 99999 (Break) John Smith 1 Main Street Anywhere, XX 99999 |
#8
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Ya know, one address per page did strike me a stupid request. I have no
idea why I read the original message that way. Anyhow, Jay and Suzanne fixed it. On 6/4/05 1:38 PM, "Donna" wrote: Thanks for the link! But, I'm now getting only one address per page. I only wanted to break on overflow. Any suggestions? "Daiya Mitchell" wrote: Since the names are already Heading 1, you need to Modify the Heading 1 style to include Page Break Before. See here for how: http://shaunakelly.com/word/styles/ModifyAStyle.html On 6/4/05 11:27 AM, "Donna" wrote: The names are bold and are Heading 1. How do I do it for the section as a whole. I have about 60 pages of addresses? "Daiya Mitchell" wrote: If the name were in a certain style, you could assign Page Break Before to that style. It would make sense to have each name bold or otherwise different from the rest of the address anyhow. On 6/4/05 9:45 AM, "Donna" wrote: We have a roster book of names & addresses in Word. I'm trying to set up page breaks so that all the info for one person is kept on the same page. Is there something in the Paragraph/ Line & Page Breaks that I can use? (# of lines in address vary) Eg. Jane Doe 1 Central Ave Anywhere, XX 99999 (Break) John Smith 1 Main Street Anywhere, XX 99999 |
#9
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Not entirely stupid. My Rotary club is about to publish a small-format
(half-Letter) membership directory with one member per page; each listing will include a photo and lots of other info, and it will be loose-leaf so that new members can be added easily (and former members removed--or at least moved to the back). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Daiya Mitchell" wrote in message .. . Ya know, one address per page did strike me a stupid request. I have no idea why I read the original message that way. Anyhow, Jay and Suzanne fixed it. On 6/4/05 1:38 PM, "Donna" wrote: Thanks for the link! But, I'm now getting only one address per page. I only wanted to break on overflow. Any suggestions? "Daiya Mitchell" wrote: Since the names are already Heading 1, you need to Modify the Heading 1 style to include Page Break Before. See here for how: http://shaunakelly.com/word/styles/ModifyAStyle.html On 6/4/05 11:27 AM, "Donna" wrote: The names are bold and are Heading 1. How do I do it for the section as a whole. I have about 60 pages of addresses? "Daiya Mitchell" wrote: If the name were in a certain style, you could assign Page Break Before to that style. It would make sense to have each name bold or otherwise different from the rest of the address anyhow. On 6/4/05 9:45 AM, "Donna" wrote: We have a roster book of names & addresses in Word. I'm trying to set up page breaks so that all the info for one person is kept on the same page. Is there something in the Paragraph/ Line & Page Breaks that I can use? (# of lines in address vary) Eg. Jane Doe 1 Central Ave Anywhere, XX 99999 (Break) John Smith 1 Main Street Anywhere, XX 99999 |
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