[Divinite]

Hello,

I have a document that is filled with customized mail merge images.
This is the second year we are producing this document and last year,
I merged the whole file, used the outline feature to create separate
documents then ran a batch PDF to get the final versions.

I have since found a few issues with this:

- We have updated our formatting and the new formatting will not show
up properly using the outline split file.
- The final merge file size is now too large for Word to handle (about
350MB), especially when you have to update images

I've tried merging directly to PDF which has the primary advantage of
keeping all formatting with no issue and eliminating an extra few
steps in the process. However, it does have one very large issue:

- Merging directly to PDF does not update the images in the file
before merging

There are too many files to do each one individually.

Does anyone have a way around this or ideas to setup something
automated to meet this goal?

[Doug Robbins - Word MVP]

The add-in that I have created that you can download from the following page
of fellow MVP Graham Mayor's website:

http://www.gmayor.com/individual_merge_letters.htm

will create separate documents from a mailmerge with each document saved
with a name taken from a field in the data source and can also create each
of the separate documents as a .pdf file. If those .pdf files do not have
the fields updated to display the picture, it would be a simple matter to
incorporate a command to update the fields in the document before each one
is saved and the .pdf created.


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Divinite" wrote in message
...
Hello,

I have a document that is filled with customized mail merge images.
This is the second year we are producing this document and last year,
I merged the whole file, used the outline feature to create separate
documents then ran a batch PDF to get the final versions.

I have since found a few issues with this:

- We have updated our formatting and the new formatting will not show
up properly using the outline split file.
- The final merge file size is now too large for Word to handle (about
350MB), especially when you have to update images

I've tried merging directly to PDF which has the primary advantage of
keeping all formatting with no issue and eliminating an extra few
steps in the process. However, it does have one very large issue:

- Merging directly to PDF does not update the images in the file
before merging

There are too many files to do each one individually.

Does anyone have a way around this or ideas to setup something
automated to meet this goal?

[Divinite]

Thank you! That has helped some, but I have encountered a few issues:

- The add-ins bar is not showing (2007) and it is not keeping my
existing template. I tried applying my style template as the default
to the add-in, but that did not work.
- The last file in the merge is generating an error and only producing
half the document (the last half at that!)

The images look like they are updating just fine.

Any ideas?

Thank you,
Jessica

On Jun 18, 12:52 pm, "Doug Robbins - Word MVP"
wrote:
The add-in that I have created that you can download from the following page
of fellow MVP Graham Mayor's website:

http://www.gmayor.com/individual_merge_letters.htm

will create separate documents from a mailmerge with each document saved
with a name taken from a field in the data source and can also create each
of the separate documents as a .pdf file. If those .pdf files do not have
the fields updated to display the picture, it would be a simple matter to
incorporate a command to update the fields in the document before each one
is saved and the .pdf created.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Divinite" wrote in message

...

Hello,

I have a document that is filled with customized mail merge images.
This is the second year we are producing this document and last year,
I merged the whole file, used the outline feature to create separate
documents then ran a batch PDF to get the final versions.

I have since found a few issues with this:

- We have updated our formatting and the new formatting will not show
up properly using the outline split file.
- The final merge file size is now too large for Word to handle (about
350MB), especially when you have to update images

I've tried merging directly to PDF which has the primary advantage of
keeping all formatting with no issue and eliminating an extra few
steps in the process. However, it does have one very large issue:

- Merging directly to PDF does not update the images in the file
before merging

There are too many files to do each one individually.

Does anyone have a way around this or ideas to setup something
automated to meet this goal?

[Doug Robbins - Word MVP]

You do not need the add-ins bar. I assume that when you execute the merge
to a new document, you are being asked whether you want to create a separate
document for each record and are then being given the dialog to select the
field that contains the desired filename and in which you check the box to
create .pdf's. Is that correct?

The add-in will make use of the template that was used to create the mail
merge main document, BUT that template must NOT contain any auto macros.

If you answer No to the question about creating individual documents, is the
last record merged correctly?

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Divinite" wrote in message
...
Thank you! That has helped some, but I have encountered a few issues:

- The add-ins bar is not showing (2007) and it is not keeping my
existing template. I tried applying my style template as the default
to the add-in, but that did not work.
- The last file in the merge is generating an error and only producing
half the document (the last half at that!)

The images look like they are updating just fine.

Any ideas?

Thank you,
Jessica

On Jun 18, 12:52 pm, "Doug Robbins - Word MVP"
wrote:
The add-in that I have created that you can download from the following
page
of fellow MVP Graham Mayor's website:

http://www.gmayor.com/individual_merge_letters.htm

will create separate documents from a mailmerge with each document saved
with a name taken from a field in the data source and can also create
each
of the separate documents as a .pdf file. If those .pdf files do not
have
the fields updated to display the picture, it would be a simple matter to
incorporate a command to update the fields in the document before each
one
is saved and the .pdf created.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Divinite" wrote in message

...

Hello,

I have a document that is filled with customized mail merge images.
This is the second year we are producing this document and last year,
I merged the whole file, used the outline feature to create separate
documents then ran a batch PDF to get the final versions.

I have since found a few issues with this:

- We have updated our formatting and the new formatting will not show
up properly using the outline split file.
- The final merge file size is now too large for Word to handle (about
350MB), especially when you have to update images

I've tried merging directly to PDF which has the primary advantage of
keeping all formatting with no issue and eliminating an extra few
steps in the process. However, it does have one very large issue:

- Merging directly to PDF does not update the images in the file
before merging

There are too many files to do each one individually.

Does anyone have a way around this or ideas to setup something
automated to meet this goal?

[Divinite]

Yes, when the merge is executed, I am asked if I want to separate into
separate files. This only happens the first time and if there is an
error, the process stops and it will not ask if I try to run the merge
again. I've checked the box to create PDF's, but it also does not
accept the settings from the print setup and prompts for filename and
opens each file regardless of the settings.

My template does not contain any macros, just a new style set that
we've created. So far, the only way I've found to use it is to set it
as the default file set for all new documents, which I would prefer
not to do since we use multiple style sets. From my understanding,
the add-in would remove this need, which is exactly what I'm looking
for.

If I answer "no" the entire merge completes without issue.

Thank you,
Jessica

On Jun 19, 12:20 pm, "Doug Robbins - Word MVP"
wrote:
You do not need the add-ins bar. I assume that when you execute the merge
to a new document, you are being asked whether you want to create a separate
document for each record and are then being given the dialog to select the
field that contains the desired filename and in which you check the box to
create .pdf's. Is that correct?

The add-in will make use of the template that was used to create the mail
merge main document, BUT that template must NOT contain any auto macros.

If you answer No to the question about creating individual documents, is the
last record merged correctly?

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Divinite" wrote in message

...

Thank you! That has helped some, but I have encountered a few issues:

- The add-ins bar is not showing (2007) and it is not keeping my
existing template. I tried applying my style template as the default
to the add-in, but that did not work.
- The last file in the merge is generating an error and only producing
half the document (the last half at that!)

The images look like they are updating just fine.

Any ideas?

Thank you,
Jessica

On Jun 18, 12:52 pm, "Doug Robbins - Word MVP"
wrote:
The add-in that I have created that you can download from the following
page
of fellow MVP Graham Mayor's website:

http://www.gmayor.com/individual_merge_letters.htm

will create separate documents from a mailmerge with each document saved
with a name taken from a field in the data source and can also create
each
of the separate documents as a .pdf file. If those .pdf files do not
have
the fields updated to display the picture, it would be a simple matter to
incorporate a command to update the fields in the document before each
one
is saved and the .pdf created.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Divinite" wrote in message

...

Hello,

I have a document that is filled with customized mail merge images.
This is the second year we are producing this document and last year,
I merged the whole file, used the outline feature to create separate
documents then ran a batch PDF to get the final versions.

I have since found a few issues with this:

- We have updated our formatting and the new formatting will not show
up properly using the outline split file.
- The final merge file size is now too large for Word to handle (about
350MB), especially when you have to update images

I've tried merging directly to PDF which has the primary advantage of
keeping all formatting with no issue and eliminating an extra few
steps in the process. However, it does have one very large issue:

- Merging directly to PDF does not update the images in the file
before merging

There are too many files to do each one individually.

Does anyone have a way around this or ideas to setup something
automated to meet this goal?

[Graham Mayor]

Press ALT+F8
In the Macros In window select MMtoDocsRev28.dot
You will see the macros in that template listed. The one in question is
called 'CreateMergeTemplate'. Run the macro to create the template with the
merge document open.
I am however puzzled why the add-ins tab is not displayed when the add-in is
clearly available?

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Divinite wrote:
Yes, when the merge is executed, I am asked if I want to separate into
separate files. This only happens the first time and if there is an
error, the process stops and it will not ask if I try to run the merge
again. I've checked the box to create PDF's, but it also does not
accept the settings from the print setup and prompts for filename and
opens each file regardless of the settings.

My template does not contain any macros, just a new style set that
we've created. So far, the only way I've found to use it is to set it
as the default file set for all new documents, which I would prefer
not to do since we use multiple style sets. From my understanding,
the add-in would remove this need, which is exactly what I'm looking
for.

If I answer "no" the entire merge completes without issue.

Thank you,
Jessica

On Jun 19, 12:20 pm, "Doug Robbins - Word MVP"
wrote:
You do not need the add-ins bar. I assume that when you execute the
merge to a new document, you are being asked whether you want to
create a separate document for each record and are then being given
the dialog to select the field that contains the desired filename
and in which you check the box to create .pdf's. Is that correct?

The add-in will make use of the template that was used to create the
mail merge main document, BUT that template must NOT contain any
auto macros.

If you answer No to the question about creating individual
documents, is the last record merged correctly?

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Divinite" wrote in message

...

Thank you! That has helped some, but I have encountered a few
issues:

- The add-ins bar is not showing (2007) and it is not keeping my
existing template. I tried applying my style template as the
default to the add-in, but that did not work.
- The last file in the merge is generating an error and only
producing half the document (the last half at that!)

The images look like they are updating just fine.

Any ideas?

Thank you,
Jessica

On Jun 18, 12:52 pm, "Doug Robbins - Word MVP"
wrote:
The add-in that I have created that you can download from the
following page
of fellow MVP Graham Mayor's website:

http://www.gmayor.com/individual_merge_letters.htm

will create separate documents from a mailmerge with each document
saved with a name taken from a field in the data source and can
also create each
of the separate documents as a .pdf file. If those .pdf files do
not have
the fields updated to display the picture, it would be a simple
matter to incorporate a command to update the fields in the
document before each one
is saved and the .pdf created.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my services on a paid consulting basis.

Doug Robbins - Word MVP

"Divinite" wrote in message

...

Hello,

I have a document that is filled with customized mail merge
images. This is the second year we are producing this document
and last year, I merged the whole file, used the outline feature
to create separate documents then ran a batch PDF to get the
final versions.

I have since found a few issues with this:

- We have updated our formatting and the new formatting will not
show up properly using the outline split file.
- The final merge file size is now too large for Word to handle
(about 350MB), especially when you have to update images

I've tried merging directly to PDF which has the primary
advantage of keeping all formatting with no issue and eliminating
an extra few steps in the process. However, it does have one
very large issue:

- Merging directly to PDF does not update the images in the file
before merging

There are too many files to do each one individually.

Does anyone have a way around this or ideas to setup something
automated to meet this goal?

[Doug Robbins - Word MVP]

To avoid being asked for the .pdf filename and the result of the .pdf
creation from being displayed, you need to go to the Properties dialog of
the Adobe PDF printer and uncheck the boxes for those features.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Divinite" wrote in message
...
Yes, when the merge is executed, I am asked if I want to separate into
separate files. This only happens the first time and if there is an
error, the process stops and it will not ask if I try to run the merge
again. I've checked the box to create PDF's, but it also does not
accept the settings from the print setup and prompts for filename and
opens each file regardless of the settings.

My template does not contain any macros, just a new style set that
we've created. So far, the only way I've found to use it is to set it
as the default file set for all new documents, which I would prefer
not to do since we use multiple style sets. From my understanding,
the add-in would remove this need, which is exactly what I'm looking
for.

If I answer "no" the entire merge completes without issue.

Thank you,
Jessica

On Jun 19, 12:20 pm, "Doug Robbins - Word MVP"
wrote:
You do not need the add-ins bar. I assume that when you execute the
merge
to a new document, you are being asked whether you want to create a
separate
document for each record and are then being given the dialog to select
the
field that contains the desired filename and in which you check the box
to
create .pdf's. Is that correct?

The add-in will make use of the template that was used to create the mail
merge main document, BUT that template must NOT contain any auto macros.

If you answer No to the question about creating individual documents, is
the
last record merged correctly?

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Divinite" wrote in message

...

Thank you! That has helped some, but I have encountered a few issues:

- The add-ins bar is not showing (2007) and it is not keeping my
existing template. I tried applying my style template as the default
to the add-in, but that did not work.
- The last file in the merge is generating an error and only producing
half the document (the last half at that!)

The images look like they are updating just fine.

Any ideas?

Thank you,
Jessica

On Jun 18, 12:52 pm, "Doug Robbins - Word MVP"
wrote:
The add-in that I have created that you can download from the
following
page
of fellow MVP Graham Mayor's website:

http://www.gmayor.com/individual_merge_letters.htm

will create separate documents from a mailmerge with each document
saved
with a name taken from a field in the data source and can also create
each
of the separate documents as a .pdf file. If those .pdf files do not
have
the fields updated to display the picture, it would be a simple matter
to
incorporate a command to update the fields in the document before each
one
is saved and the .pdf created.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Divinite" wrote in message

...

Hello,

I have a document that is filled with customized mail merge images.
This is the second year we are producing this document and last
year,
I merged the whole file, used the outline feature to create separate
documents then ran a batch PDF to get the final versions.

I have since found a few issues with this:

- We have updated our formatting and the new formatting will not
show
up properly using the outline split file.
- The final merge file size is now too large for Word to handle
(about
350MB), especially when you have to update images

I've tried merging directly to PDF which has the primary advantage
of
keeping all formatting with no issue and eliminating an extra few
steps in the process. However, it does have one very large issue:

- Merging directly to PDF does not update the images in the file
before merging

There are too many files to do each one individually.

Does anyone have a way around this or ideas to setup something
automated to meet this goal?

[Graham Mayor]

The instructions for setting up three versions of Acrobat are provided on
the web page from which the download was obtained -
http://www.gmayor.com/individual_merge_letters.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Doug Robbins - Word MVP wrote:
To avoid being asked for the .pdf filename and the result of the .pdf
creation from being displayed, you need to go to the Properties
dialog of the Adobe PDF printer and uncheck the boxes for those
features.

"Divinite" wrote in message
...
Yes, when the merge is executed, I am asked if I want to separate
into separate files. This only happens the first time and if there
is an error, the process stops and it will not ask if I try to run
the merge again. I've checked the box to create PDF's, but it also
does not accept the settings from the print setup and prompts for
filename and opens each file regardless of the settings.

My template does not contain any macros, just a new style set that
we've created. So far, the only way I've found to use it is to set
it as the default file set for all new documents, which I would
prefer not to do since we use multiple style sets. From my
understanding, the add-in would remove this need, which is exactly
what I'm looking for.

If I answer "no" the entire merge completes without issue.

Thank you,
Jessica

On Jun 19, 12:20 pm, "Doug Robbins - Word MVP"
wrote:
You do not need the add-ins bar. I assume that when you execute the
merge
to a new document, you are being asked whether you want to create a
separate
document for each record and are then being given the dialog to
select the
field that contains the desired filename and in which you check the
box to
create .pdf's. Is that correct?

The add-in will make use of the template that was used to create
the mail merge main document, BUT that template must NOT contain
any auto macros. If you answer No to the question about creating
individual
documents, is the
last record merged correctly?

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my services on a paid consulting basis.

Doug Robbins - Word MVP

"Divinite" wrote in message

...

Thank you! That has helped some, but I have encountered a few
issues:

- The add-ins bar is not showing (2007) and it is not keeping my
existing template. I tried applying my style template as the
default to the add-in, but that did not work.
- The last file in the merge is generating an error and only
producing half the document (the last half at that!)

The images look like they are updating just fine.

Any ideas?

Thank you,
Jessica

On Jun 18, 12:52 pm, "Doug Robbins - Word MVP"
wrote:
The add-in that I have created that you can download from the
following
page
of fellow MVP Graham Mayor's website:

http://www.gmayor.com/individual_merge_letters.htm

will create separate documents from a mailmerge with each document
saved
with a name taken from a field in the data source and can also
create each
of the separate documents as a .pdf file. If those .pdf files do
not have
the fields updated to display the picture, it would be a simple
matter to
incorporate a command to update the fields in the document before
each one
is saved and the .pdf created.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself
of my services on a paid consulting basis.

Doug Robbins - Word MVP

"Divinite" wrote in message

...

Hello,

I have a document that is filled with customized mail merge
images. This is the second year we are producing this document
and last year,
I merged the whole file, used the outline feature to create
separate documents then ran a batch PDF to get the final
versions.

I have since found a few issues with this:

- We have updated our formatting and the new formatting will not
show
up properly using the outline split file.
- The final merge file size is now too large for Word to handle
(about
350MB), especially when you have to update images

I've tried merging directly to PDF which has the primary
advantage of
keeping all formatting with no issue and eliminating an extra few
steps in the process. However, it does have one very large
issue:

- Merging directly to PDF does not update the images in the file
before merging

There are too many files to do each one individually.

Does anyone have a way around this or ideas to setup something
automated to meet this goal?

[Divinite]

I did this and got the following error:

Run-time error '5121':

Word experienced an error trying to open the file.
Try these suggestions:
* Check the file permissions for the document or drive (they're fine)
* Make sure there is sufficient free memory or disk space (there's
plenty)
* Open the file with the text recovery convertor (Word had problems
with this too)

There are no macro's in the document, just styles. Files are stored on
our company file server (which is a Mac OS Leopard server). I'm on XP/
2007. It appeared to get most of the way through the process and from
what I could tell when it was flashing by it may have gotten to the
same place in the file where the merge had issues. All data are the
same for each group, all are text only in Excel. Some do have line
breaks or bullets in the text, but these ones worked fine. Graphics
being merged are all the same file type (emf).

Any ideas? I thought it was weird too.

On Jun 19, 11:06 pm, "Graham Mayor" wrote:
Press ALT+F8
In the Macros In window select MMtoDocsRev28.dot
You will see the macros in that template listed. The one in question is
called 'CreateMergeTemplate'. Run the macro to create the template with the
merge document open.
I am however puzzled why the add-ins tab is not displayed when the add-in is
clearly available?

--

Graham Mayor - Word MVP

My web sitewww.gmayor.com
Word MVP web sitehttp://word.mvps.org


Divinite wrote:
Yes, when the merge is executed, I am asked if I want to separate into
separate files. This only happens the first time and if there is an
error, the process stops and it will not ask if I try to run the merge
again. I've checked the box to create PDF's, but it also does not
accept the settings from the print setup and prompts for filename and
opens each file regardless of the settings.

My template does not contain any macros, just a new style set that
we've created. So far, the only way I've found to use it is to set it
as the default file set for all new documents, which I would prefer
not to do since we use multiple style sets. From my understanding,
the add-in would remove this need, which is exactly what I'm looking
for.

If I answer "no" the entire merge completes without issue.

Thank you,
Jessica

On Jun 19, 12:20 pm, "Doug Robbins - Word MVP"
wrote:
You do not need the add-ins bar. I assume that when you execute the
merge to a new document, you are being asked whether you want to
create a separate document for each record and are then being given
the dialog to select the field that contains the desired filename
and in which you check the box to create .pdf's. Is that correct?

The add-in will make use of the template that was used to create the
mail merge main document, BUT that template must NOT contain any
auto macros.

If you answer No to the question about creating individual
documents, is the last record merged correctly?

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Divinite" wrote in message

...

Thank you! That has helped some, but I have encountered a few
issues:

- The add-ins bar is not showing (2007) and it is not keeping my
existing template. I tried applying my style template as the
default to the add-in, but that did not work.
- The last file in the merge is generating an error and only
producing half the document (the last half at that!)

The images look like they are updating just fine.

Any ideas?

Thank you,
Jessica

On Jun 18, 12:52 pm, "Doug Robbins - Word MVP"
wrote:
The add-in that I have created that you can download from the
following page
of fellow MVP Graham Mayor's website:

http://www.gmayor.com/individual_merge_letters.htm

will create separate documents from a mailmerge with each document
saved with a name taken from a field in the data source and can
also create each
of the separate documents as a .pdf file. If those .pdf files do
not have
the fields updated to display the picture, it would be a simple
matter to incorporate a command to update the fields in the
document before each one
is saved and the .pdf created.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my services on a paid consulting basis.

Doug Robbins - Word MVP

"Divinite" wrote in message

...

Hello,

I have a document that is filled with customized mail merge
images. This is the second year we are producing this document
and last year, I merged the whole file, used the outline feature
to create separate documents then ran a batch PDF to get the
final versions.

I have since found a few issues with this:

- We have updated our formatting and the new formatting will not
show up properly using the outline split file.
- The final merge file size is now too large for Word to handle
(about 350MB), especially when you have to update images

I've tried merging directly to PDF which has the primary
advantage of keeping all formatting with no issue and eliminating
an extra few steps in the process. However, it does have one
very large issue:

- Merging directly to PDF does not update the images in the file
before merging

There are too many files to do each one individually.

Does anyone have a way around this or ideas to setup something
automated to meet this goal?

[Divinite]

I've gone into print setup before running the merge and changed these
settings, but it still reverts to asking for file name and opening
files, even if I've done nothing between saying "okay" on the setting
change and running the merge.

Any ideas?
thank you!

On Jun 20, 1:33 am, "Doug Robbins - Word MVP"
wrote:
To avoid being asked for the .pdf filename and the result of the .pdf
creation from being displayed, you need to go to the Properties dialog of
the Adobe PDF printer and uncheck the boxes for those features.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Divinite" wrote in message

...

Yes, when the merge is executed, I am asked if I want to separate into
separate files. This only happens the first time and if there is an
error, the process stops and it will not ask if I try to run the merge
again. I've checked the box to create PDF's, but it also does not
accept the settings from the print setup and prompts for filename and
opens each file regardless of the settings.

My template does not contain any macros, just a new style set that
we've created. So far, the only way I've found to use it is to set it
as the default file set for all new documents, which I would prefer
not to do since we use multiple style sets. From my understanding,
the add-in would remove this need, which is exactly what I'm looking
for.

If I answer "no" the entire merge completes without issue.

Thank you,
Jessica

On Jun 19, 12:20 pm, "Doug Robbins - Word MVP"
wrote:
You do not need the add-ins bar. I assume that when you execute the
merge
to a new document, you are being asked whether you want to create a
separate
document for each record and are then being given the dialog to select
the
field that contains the desired filename and in which you check the box
to
create .pdf's. Is that correct?

The add-in will make use of the template that was used to create the mail
merge main document, BUT that template must NOT contain any auto macros.

If you answer No to the question about creating individual documents, is
the
last record merged correctly?

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Divinite" wrote in message

...

Thank you! That has helped some, but I have encountered a few issues:

- The add-ins bar is not showing (2007) and it is not keeping my
existing template. I tried applying my style template as the default
to the add-in, but that did not work.
- The last file in the merge is generating an error and only producing
half the document (the last half at that!)

The images look like they are updating just fine.

Any ideas?

Thank you,
Jessica

On Jun 18, 12:52 pm, "Doug Robbins - Word MVP"
wrote:
The add-in that I have created that you can download from the
following
page
of fellow MVP Graham Mayor's website:

http://www.gmayor.com/individual_merge_letters.htm

will create separate documents from a mailmerge with each document
saved
with a name taken from a field in the data source and can also create
each
of the separate documents as a .pdf file. If those .pdf files do not
have
the fields updated to display the picture, it would be a simple matter
to
incorporate a command to update the fields in the document before each
one
is saved and the .pdf created.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Divinite" wrote in message

...

Hello,

I have a document that is filled with customized mail merge images.
This is the second year we are producing this document and last
year,
I merged the whole file, used the outline feature to create separate
documents then ran a batch PDF to get the final versions.

I have since found a few issues with this:

- We have updated our formatting and the new formatting will not
show
up properly using the outline split file.
- The final merge file size is now too large for Word to handle
(about
350MB), especially when you have to update images

I've tried merging directly to PDF which has the primary advantage
of
keeping all formatting with no issue and eliminating an extra few
steps in the process. However, it does have one very large issue:

- Merging directly to PDF does not update the images in the file
before merging

There are too many files to do each one individually.

Does anyone have a way around this or ideas to setup something
automated to meet this goal?

[Doug Robbins - Word MVP]

If you just try to create a .pdf by using the Adobe PDF printer from an
ordinary document, does it still ask for the filename and display the
results of the creation?

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Divinite" wrote in message
...
I've gone into print setup before running the merge and changed these
settings, but it still reverts to asking for file name and opening
files, even if I've done nothing between saying "okay" on the setting
change and running the merge.

Any ideas?
thank you!

On Jun 20, 1:33 am, "Doug Robbins - Word MVP"
wrote:
To avoid being asked for the .pdf filename and the result of the .pdf
creation from being displayed, you need to go to the Properties dialog of
the Adobe PDF printer and uncheck the boxes for those features.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Divinite" wrote in message

...

Yes, when the merge is executed, I am asked if I want to separate into
separate files. This only happens the first time and if there is an
error, the process stops and it will not ask if I try to run the merge
again. I've checked the box to create PDF's, but it also does not
accept the settings from the print setup and prompts for filename and
opens each file regardless of the settings.

My template does not contain any macros, just a new style set that
we've created. So far, the only way I've found to use it is to set it
as the default file set for all new documents, which I would prefer
not to do since we use multiple style sets. From my understanding,
the add-in would remove this need, which is exactly what I'm looking
for.

If I answer "no" the entire merge completes without issue.

Thank you,
Jessica

On Jun 19, 12:20 pm, "Doug Robbins - Word MVP"
wrote:
You do not need the add-ins bar. I assume that when you execute the
merge
to a new document, you are being asked whether you want to create a
separate
document for each record and are then being given the dialog to select
the
field that contains the desired filename and in which you check the
box
to
create .pdf's. Is that correct?

The add-in will make use of the template that was used to create the
mail
merge main document, BUT that template must NOT contain any auto
macros.

If you answer No to the question about creating individual documents,
is
the
last record merged correctly?

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Divinite" wrote in message

...

Thank you! That has helped some, but I have encountered a few
issues:

- The add-ins bar is not showing (2007) and it is not keeping my
existing template. I tried applying my style template as the
default
to the add-in, but that did not work.
- The last file in the merge is generating an error and only
producing
half the document (the last half at that!)

The images look like they are updating just fine.

Any ideas?

Thank you,
Jessica

On Jun 18, 12:52 pm, "Doug Robbins - Word MVP"
wrote:
The add-in that I have created that you can download from the
following
page
of fellow MVP Graham Mayor's website:

http://www.gmayor.com/individual_merge_letters.htm

will create separate documents from a mailmerge with each document
saved
with a name taken from a field in the data source and can also
create
each
of the separate documents as a .pdf file. If those .pdf files do
not
have
the fields updated to display the picture, it would be a simple
matter
to
incorporate a command to update the fields in the document before
each
one
is saved and the .pdf created.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Divinite" wrote in message

...

Hello,

I have a document that is filled with customized mail merge
images.
This is the second year we are producing this document and last
year,
I merged the whole file, used the outline feature to create
separate
documents then ran a batch PDF to get the final versions.

I have since found a few issues with this:

- We have updated our formatting and the new formatting will not
show
up properly using the outline split file.
- The final merge file size is now too large for Word to handle
(about
350MB), especially when you have to update images

I've tried merging directly to PDF which has the primary
advantage
of
keeping all formatting with no issue and eliminating an extra few
steps in the process. However, it does have one very large
issue:

- Merging directly to PDF does not update the images in the file
before merging

There are too many files to do each one individually.

Does anyone have a way around this or ideas to setup something
automated to meet this goal?