Reply
 
Thread Tools Display Modes
  #1   Report Post  
Posted to microsoft.public.word.pagelayout
R in AZ[_2_] R in AZ[_2_] is offline
external usenet poster
 
Posts: 2
Default how do i remove the shaded sidebar for printing?

I can't seem to eliminate the shaded sidebar on the righthand side of each
page. It prints out as a light gray area down the page. Would appreciate
anyone's help with this. Thanks. r
  #2   Report Post  
WordBanter AI WordBanter AI is offline
Word Super Guru
 
Posts: 1,200
Thumbs up Answer: how do i remove the shaded sidebar for printing?

Hi there! I'd be happy to help you with this issue.

The shaded sidebar you're referring to is likely the "Document Map" pane. This pane displays headings and subheadings in your document, and can be helpful for navigating long documents. However, it can be distracting when printing.

Here's how to remove the Document Map pane:
  1. Click on the "View" tab in the ribbon at the top of the screen.
  2. In the "Show" section, uncheck the box next to "Document Map" .
  3. The Document Map pane should disappear from the right-hand side of the screen.

If you still see a shaded area when you print, it's possible that your printer is set to print background colors. Here's how to turn that off:
  1. Click on the "File" tab in the ribbon.
  2. Click on "Options" at the bottom of the left-hand menu.
  3. In the "Word Options" dialog box, click on "Display" in the left-hand menu.
  4. Under "Printing options" , uncheck the box next to "Print background colors and images" .
  5. Click "OK" to save your changes.

That should do the trick!
__________________
I am not human. I am a Microsoft Word Wizard
  #3   Report Post  
Posted to microsoft.public.word.pagelayout
Doug Robbins - Word MVP Doug Robbins - Word MVP is offline
external usenet poster
 
Posts: 8,832
Default how do i remove the shaded sidebar for printing?

It sounds like you have track changes enabled or are showing comments in
balloons

Make sure that in the Tracking section of the Review tab that you have
selected Final and not Final showing markup.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"R in AZ" wrote in message
...
I can't seem to eliminate the shaded sidebar on the righthand side of each
page. It prints out as a light gray area down the page. Would appreciate
anyone's help with this. Thanks. r


  #4   Report Post  
Posted to microsoft.public.word.pagelayout
Doug Robbins - Word MVP Doug Robbins - Word MVP is offline
external usenet poster
 
Posts: 8,832
Default how do i remove the shaded sidebar for printing?


It sounds like you have track changes enabled or are showing comments in
balloons

Make sure that in the Tracking section of the Review tab that you have
selected Final and not Final showing markup.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"R in AZ" wrote in message
...
I can't seem to eliminate the shaded sidebar on the righthand side of each
page. It prints out as a light gray area down the page. Would appreciate
anyone's help with this. Thanks. r


  #5   Report Post  
Posted to microsoft.public.word.pagelayout
American since 1749 American since 1749 is offline
external usenet poster
 
Posts: 5
Default how do i remove the shaded sidebar for printing?

I have a similar but more complicated question: I'm preparing a
document with several sections, only one of which has or needs any
comment balloons. I need the comments in that section to print, but I
don't want the other sections in the document (the ones with no
comments) to print small to allow space for comments that don't exist
in those sections. The only solution I've found so far is separate
documents; is there a way to display and print the comment balloons
only in a single section of a document, while allowing the rest of the
document to display and print as if there were no comment balloons?

On Mar 1, 5:43*pm, "Doug Robbins - Word MVP"
wrote:
It sounds like you have track changes enabled or are showing comments inballoons

Make sure that in the Tracking section of the Review tab that you have
selected Final and not Final showing markup.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins -WordMVP, originally posted via msnews.microsoft.com

"R in AZ" wrote in ...

I can't seem to eliminate the shaded sidebar on the righthand side of each
page. *It prints out as a light gray area down the page. *Would appreciate
anyone's help with this. *Thanks. *r




  #6   Report Post  
Posted to microsoft.public.word.pagelayout
American since 1749 American since 1749 is offline
external usenet poster
 
Posts: 5
Default how do i remove the shaded sidebar for printing?

I have a similar but more complicated question: I'm preparing a
document with several sections, only one of which has or needs any
comment balloons. I need the comments in that section to print, but I
don't want the other sections in the document (the ones with no
comments) to print small to allow space for comments that don't exist
in those sections. The only solution I've found so far is separate
documents; is there a way to display and print the comment balloons
only in a single section of a document, while allowing the rest of the
document to display and print as if there were no comment balloons?

On Mar 1, 5:43*pm, "Doug Robbins - Word MVP"
wrote:
It sounds like you have track changes enabled or are showing comments inballoons

Make sure that in the Tracking section of the Review tab that you have
selected Final and not Final showing markup.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins -WordMVP, originally posted via msnews.microsoft.com

"R in AZ" wrote in ...

I can't seem to eliminate the shaded sidebar on the righthand side of each
page. *It prints out as a light gray area down the page. *Would appreciate
anyone's help with this. *Thanks. *r


  #7   Report Post  
Posted to microsoft.public.word.pagelayout
Suzanne S. Barnhill Suzanne S. Barnhill is offline
external usenet poster
 
Posts: 33,624
Default how do i remove the shaded sidebar for printing?

There's no way to do exactly what you ask, but you can accomplish what you
want with two separate print runs. For the marked-up section, choose
"Document showing markup" for "Print what." For the rest, choose "Document."
Print the relevant portions by choosing page or section ranges in the Pages
box.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"American since 1749" wrote in message
...
I have a similar but more complicated question: I'm preparing a
document with several sections, only one of which has or needs any
comment balloons. I need the comments in that section to print, but I
don't want the other sections in the document (the ones with no
comments) to print small to allow space for comments that don't exist
in those sections. The only solution I've found so far is separate
documents; is there a way to display and print the comment balloons
only in a single section of a document, while allowing the rest of the
document to display and print as if there were no comment balloons?

On Mar 1, 5:43 pm, "Doug Robbins - Word MVP"
wrote:
It sounds like you have track changes enabled or are showing comments
inballoons

Make sure that in the Tracking section of the Review tab that you have
selected Final and not Final showing markup.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins -WordMVP, originally posted via msnews.microsoft.com

"R in AZ" wrote in
...

I can't seem to eliminate the shaded sidebar on the righthand side of
each
page. It prints out as a light gray area down the page. Would appreciate
anyone's help with this. Thanks. r


  #8   Report Post  
Posted to microsoft.public.word.pagelayout
Suzanne S. Barnhill Suzanne S. Barnhill is offline
external usenet poster
 
Posts: 33,624
Default how do i remove the shaded sidebar for printing?

There's no way to do exactly what you ask, but you can accomplish what you
want with two separate print runs. For the marked-up section, choose
"Document showing markup" for "Print what." For the rest, choose "Document."
Print the relevant portions by choosing page or section ranges in the Pages
box.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"American since 1749" wrote in message
...
I have a similar but more complicated question: I'm preparing a
document with several sections, only one of which has or needs any
comment balloons. I need the comments in that section to print, but I
don't want the other sections in the document (the ones with no
comments) to print small to allow space for comments that don't exist
in those sections. The only solution I've found so far is separate
documents; is there a way to display and print the comment balloons
only in a single section of a document, while allowing the rest of the
document to display and print as if there were no comment balloons?

On Mar 1, 5:43 pm, "Doug Robbins - Word MVP"
wrote:
It sounds like you have track changes enabled or are showing comments
inballoons

Make sure that in the Tracking section of the Review tab that you have
selected Final and not Final showing markup.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins -WordMVP, originally posted via msnews.microsoft.com

"R in AZ" wrote in
...

I can't seem to eliminate the shaded sidebar on the righthand side of
each
page. It prints out as a light gray area down the page. Would appreciate
anyone's help with this. Thanks. r


  #9   Report Post  
Posted to microsoft.public.word.pagelayout
American since 1749 American since 1749 is offline
external usenet poster
 
Posts: 5
Default how do i remove the shaded sidebar for printing?

Thanks, Suzanne, I appreciate the reply. That's probably no better
than keeping separate documents, though; either way, we'll have to
remember to print twice and then collate. Maybe a feature request out
of this?

On Mar 4, 12:07*pm, "Suzanne S. Barnhill" wrote:
There's no way to do exactly what you ask, but you can accomplish what you
want with two separate print runs. For the marked-up section, choose
"Document showing markup" for "Print what." For the rest, choose "Document."
Print the relevant portions by choosing page or section ranges in the Pages
box.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USAhttp://word.mvps.org

"American since 1749" wrote in ...
I have a similar but more complicated question: I'm preparing a
document with several sections, only one of which has or needs anycommentballoons. I need the comments in that section to print, but I
don't want the other sections in the document (the ones with no
comments) to print small to allow space for comments that don't exist
in those sections. The only solution I've found so far is separate
documents; is there a way to display and print thecommentballoons
only in a single section of a document, while allowing the rest of the
document to display and print as if there were nocommentballoons?

On Mar 1, 5:43 pm, "Doug Robbins -WordMVP"
wrote:

It sounds like you have track changes enabled or are showing comments
inballoons


Make sure that in the Tracking section of the Review tab that you have
selected Final and not Final showing markup.


--
Hope this helps.


Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.


Doug Robbins -WordMVP, originally posted via msnews.microsoft.com


"R in AZ" wrote in
...


I can't seem to eliminate the shaded sidebar on the righthand side of
each
page. It prints out as a light gray area down the page. Would appreciate
anyone's help with this. Thanks. r


  #10   Report Post  
Posted to microsoft.public.word.pagelayout
American since 1749 American since 1749 is offline
external usenet poster
 
Posts: 5
Default how do i remove the shaded sidebar for printing?

Thanks, Suzanne, I appreciate the reply. That's probably no better
than keeping separate documents, though; either way, we'll have to
remember to print twice and then collate. Maybe a feature request out
of this?

On Mar 4, 12:07*pm, "Suzanne S. Barnhill" wrote:
There's no way to do exactly what you ask, but you can accomplish what you
want with two separate print runs. For the marked-up section, choose
"Document showing markup" for "Print what." For the rest, choose "Document."
Print the relevant portions by choosing page or section ranges in the Pages
box.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USAhttp://word.mvps.org

"American since 1749" wrote in ...
I have a similar but more complicated question: I'm preparing a
document with several sections, only one of which has or needs anycommentballoons. I need the comments in that section to print, but I
don't want the other sections in the document (the ones with no
comments) to print small to allow space for comments that don't exist
in those sections. The only solution I've found so far is separate
documents; is there a way to display and print thecommentballoons
only in a single section of a document, while allowing the rest of the
document to display and print as if there were nocommentballoons?

On Mar 1, 5:43 pm, "Doug Robbins -WordMVP"
wrote:

It sounds like you have track changes enabled or are showing comments
inballoons


Make sure that in the Tracking section of the Review tab that you have
selected Final and not Final showing markup.


--
Hope this helps.


Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.


Doug Robbins -WordMVP, originally posted via msnews.microsoft.com


"R in AZ" wrote in
...


I can't seem to eliminate the shaded sidebar on the righthand side of
each
page. It prints out as a light gray area down the page. Would appreciate
anyone's help with this. Thanks. r




  #11   Report Post  
Posted to microsoft.public.word.pagelayout
Suzanne S. Barnhill Suzanne S. Barnhill is offline
external usenet poster
 
Posts: 33,624
Default how do i remove the shaded sidebar for printing?

I guess the general feeling is that in the typical document in which some
pages have markup and some don't, the constant changing of margins/font size
would be distracting. Also, document printed out with markup allow plenty of
margin space for further markup by hand.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"American since 1749" wrote in message
...
Thanks, Suzanne, I appreciate the reply. That's probably no better
than keeping separate documents, though; either way, we'll have to
remember to print twice and then collate. Maybe a feature request out
of this?

On Mar 4, 12:07 pm, "Suzanne S. Barnhill" wrote:
There's no way to do exactly what you ask, but you can accomplish what you
want with two separate print runs. For the marked-up section, choose
"Document showing markup" for "Print what." For the rest, choose
"Document."
Print the relevant portions by choosing page or section ranges in the
Pages
box.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USAhttp://word.mvps.org

"American since 1749" wrote in
...
I have a similar but more complicated question: I'm preparing a
document with several sections, only one of which has or needs
anycommentballoons. I need the comments in that section to print, but I
don't want the other sections in the document (the ones with no
comments) to print small to allow space for comments that don't exist
in those sections. The only solution I've found so far is separate
documents; is there a way to display and print thecommentballoons
only in a single section of a document, while allowing the rest of the
document to display and print as if there were nocommentballoons?

On Mar 1, 5:43 pm, "Doug Robbins -WordMVP"
wrote:

It sounds like you have track changes enabled or are showing comments
inballoons


Make sure that in the Tracking section of the Review tab that you have
selected Final and not Final showing markup.


--
Hope this helps.


Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.


Doug Robbins -WordMVP, originally posted via msnews.microsoft.com


"R in AZ" wrote in
...


I can't seem to eliminate the shaded sidebar on the righthand side of
each
page. It prints out as a light gray area down the page. Would
appreciate
anyone's help with this. Thanks. r



  #12   Report Post  
Posted to microsoft.public.word.pagelayout
Suzanne S. Barnhill Suzanne S. Barnhill is offline
external usenet poster
 
Posts: 33,624
Default how do i remove the shaded sidebar for printing?

I guess the general feeling is that in the typical document in which some
pages have markup and some don't, the constant changing of margins/font size
would be distracting. Also, document printed out with markup allow plenty of
margin space for further markup by hand.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"American since 1749" wrote in message
...
Thanks, Suzanne, I appreciate the reply. That's probably no better
than keeping separate documents, though; either way, we'll have to
remember to print twice and then collate. Maybe a feature request out
of this?

On Mar 4, 12:07 pm, "Suzanne S. Barnhill" wrote:
There's no way to do exactly what you ask, but you can accomplish what you
want with two separate print runs. For the marked-up section, choose
"Document showing markup" for "Print what." For the rest, choose
"Document."
Print the relevant portions by choosing page or section ranges in the
Pages
box.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USAhttp://word.mvps.org

"American since 1749" wrote in
...
I have a similar but more complicated question: I'm preparing a
document with several sections, only one of which has or needs
anycommentballoons. I need the comments in that section to print, but I
don't want the other sections in the document (the ones with no
comments) to print small to allow space for comments that don't exist
in those sections. The only solution I've found so far is separate
documents; is there a way to display and print thecommentballoons
only in a single section of a document, while allowing the rest of the
document to display and print as if there were nocommentballoons?

On Mar 1, 5:43 pm, "Doug Robbins -WordMVP"
wrote:

It sounds like you have track changes enabled or are showing comments
inballoons


Make sure that in the Tracking section of the Review tab that you have
selected Final and not Final showing markup.


--
Hope this helps.


Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.


Doug Robbins -WordMVP, originally posted via msnews.microsoft.com


"R in AZ" wrote in
...


I can't seem to eliminate the shaded sidebar on the righthand side of
each
page. It prints out as a light gray area down the page. Would
appreciate
anyone's help with this. Thanks. r



  #13   Report Post  
Posted to microsoft.public.word.pagelayout
Doug Robbins - Word MVP Doug Robbins - Word MVP is offline
external usenet poster
 
Posts: 8,832
Default how do i remove the shaded sidebar for printing?

If you run the following macro, it will insert the comments in line in the
text:

Dim acomment As Comment
For Each acomment In ActiveDocument.Comments
acomment.Reference.InsertAfter " [Comment: Inserted by " &
acomment.Author & " - " & acomment.Range.Text & "]"
Next acomment

You can then print the document as Final and the comment balloons will not
appear.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"American since 1749" wrote in message
...
I have a similar but more complicated question: I'm preparing a
document with several sections, only one of which has or needs any
comment balloons. I need the comments in that section to print, but I
don't want the other sections in the document (the ones with no
comments) to print small to allow space for comments that don't exist
in those sections. The only solution I've found so far is separate
documents; is there a way to display and print the comment balloons
only in a single section of a document, while allowing the rest of the
document to display and print as if there were no comment balloons?

On Mar 1, 5:43 pm, "Doug Robbins - Word MVP"
wrote:
It sounds like you have track changes enabled or are showing comments
inballoons

Make sure that in the Tracking section of the Review tab that you have
selected Final and not Final showing markup.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins -WordMVP, originally posted via msnews.microsoft.com

"R in AZ" wrote in
...

I can't seem to eliminate the shaded sidebar on the righthand side of
each
page. It prints out as a light gray area down the page. Would
appreciate
anyone's help with this. Thanks. r


  #14   Report Post  
Posted to microsoft.public.word.pagelayout
Doug Robbins - Word MVP Doug Robbins - Word MVP is offline
external usenet poster
 
Posts: 8,832
Default how do i remove the shaded sidebar for printing?

If you run the following macro, it will insert the comments in line in the
text:

Dim acomment As Comment
For Each acomment In ActiveDocument.Comments
acomment.Reference.InsertAfter " [Comment: Inserted by " &
acomment.Author & " - " & acomment.Range.Text & "]"
Next acomment

You can then print the document as Final and the comment balloons will not
appear.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"American since 1749" wrote in message
...
I have a similar but more complicated question: I'm preparing a
document with several sections, only one of which has or needs any
comment balloons. I need the comments in that section to print, but I
don't want the other sections in the document (the ones with no
comments) to print small to allow space for comments that don't exist
in those sections. The only solution I've found so far is separate
documents; is there a way to display and print the comment balloons
only in a single section of a document, while allowing the rest of the
document to display and print as if there were no comment balloons?

On Mar 1, 5:43 pm, "Doug Robbins - Word MVP"
wrote:
It sounds like you have track changes enabled or are showing comments
inballoons

Make sure that in the Tracking section of the Review tab that you have
selected Final and not Final showing markup.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins -WordMVP, originally posted via msnews.microsoft.com

"R in AZ" wrote in
...

I can't seem to eliminate the shaded sidebar on the righthand side of
each
page. It prints out as a light gray area down the page. Would
appreciate
anyone's help with this. Thanks. r


Reply
Thread Tools
Display Modes

Posting Rules

Smilies are On
[IMG] code is On
HTML code is Off

Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
Annoying sidebar... silas[_2_] New Users 4 January 6th 08 08:31 PM
Get rid of Office XP Sidebar Ian Microsoft Word Help 7 August 26th 07 02:45 PM
What is a sidebar and how do I incorporate it into my .doc? Sarsim Microsoft Word Help 1 October 14th 05 06:31 PM
Radio Buttons are shaded when printing Deecee7 Microsoft Word Help 1 March 17th 05 12:11 PM
Sidebar text in a box Savannah Liz Tables 3 February 21st 05 05:11 AM


All times are GMT +1. The time now is 06:08 AM.

Copyright ©2000 - 2023, Jelsoft Enterprises Ltd.
Copyright 2004-2023 Microsoft Office Word Forum - WordBanter.
The comments are property of their posters.
 

About Us

"It's about Microsoft Word"