Reply
 
Thread Tools Display Modes
  #1   Report Post  
Posted to microsoft.public.word.newusers
Deb McLellan
 
Posts: n/a
Default Fill-in field prompts

I have created a basic template in Word (2002). It is a letter template
with fill-in fields for file number, addressees, etc.,

I am able to complete creation of the template and save it in my user
template folder. However, when I run the template (File|New) the prompts
are presented twice. It runs through all of the fill-in fields and I fill
them in but when I get to the last one, it seems to circle back and asks the
first one again. At first I thought the problem was my macro, but the same
thing happens when I run the template without using the macro.

I'm puzzled because I created a few test templates on another computer
running Word XP, and everything was fine, so I wonder if its my technique or
if there is something about the newer version of Word.

Deb


  #2   Report Post  
Posted to microsoft.public.word.newusers
Greg
 
Posts: n/a
Default Fill-in field prompts

Deb,

While I can't say for sure what is causing your specific problem, I can
say that Fill-In fields by themselves are not ideally suited to your
purpose.

Thes paragraph 5. at the following link for some alternatives.

http://gregmaxey.mvps.org/Repeating_Data.htm

  #3   Report Post  
Posted to microsoft.public.word.newusers
Deb McLellan
 
Posts: n/a
Default Fill-in field prompts

Sorry - I now realize that Word 2002 and Word XP are the same thing. I don't
know why it occurred to me to check on that AFTER I posted the query, but at
least I was able to see the error of my ways first!!!

In any event, I'm creating the templates and prompts with no problem here at
home, but when I take them to the office, I get the double prompts. I am
going to create it from scratch at the office and see if I have the same
problem

Deb

"Deb McLellan" wrote in message
...
I have created a basic template in Word (2002). It is a letter template
with fill-in fields for file number, addressees, etc.,

I am able to complete creation of the template and save it in my user
template folder. However, when I run the template (File|New) the prompts
are presented twice. It runs through all of the fill-in fields and I fill
them in but when I get to the last one, it seems to circle back and asks
the first one again. At first I thought the problem was my macro, but the
same thing happens when I run the template without using the macro.

I'm puzzled because I created a few test templates on another computer
running Word XP, and everything was fine, so I wonder if its my technique
or if there is something about the newer version of Word.

Deb




  #4   Report Post  
Posted to microsoft.public.word.newusers
Deb McLellan
 
Posts: n/a
Default Fill-in field prompts

thanks. I'm learning on the fly, here, and a template felt right. I have
seen on-line info on user forms - guess I better go see those too!!

D

"Greg" wrote in message
oups.com...
Deb,

While I can't say for sure what is causing your specific problem, I can
say that Fill-In fields by themselves are not ideally suited to your
purpose.

Thes paragraph 5. at the following link for some alternatives.

http://gregmaxey.mvps.org/Repeating_Data.htm



  #5   Report Post  
Posted to microsoft.public.word.newusers
Charles Kenyon
 
Posts: n/a
Default Fill-in field prompts

I've known people to get double prompts when they have a print option set to
update fields at printing.

See the ASK and FILL-IN field tutorial at
http://addbalance.com/word/download.htm.

You may want to consider using what Word calls an "online form." Check this
in help. For more about online forms, follow the links at
http://addbalance.com/word/wordwebresources.htm#Forms or
http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially Dian
Chapman's series of articles. You may also want to look at
http://www.word.mvps.org/FAQs/TblsFl...nesInForms.htm.

Hope this helps,
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
"Deb McLellan" wrote in message
...
Sorry - I now realize that Word 2002 and Word XP are the same thing. I
don't know why it occurred to me to check on that AFTER I posted the
query, but at least I was able to see the error of my ways first!!!

In any event, I'm creating the templates and prompts with no problem here
at home, but when I take them to the office, I get the double prompts. I
am going to create it from scratch at the office and see if I have the
same problem

Deb

"Deb McLellan" wrote in message
...
I have created a basic template in Word (2002). It is a letter template
with fill-in fields for file number, addressees, etc.,

I am able to complete creation of the template and save it in my user
template folder. However, when I run the template (File|New) the prompts
are presented twice. It runs through all of the fill-in fields and I
fill them in but when I get to the last one, it seems to circle back and
asks the first one again. At first I thought the problem was my macro,
but the same thing happens when I run the template without using the
macro.

I'm puzzled because I created a few test templates on another computer
running Word XP, and everything was fine, so I wonder if its my technique
or if there is something about the newer version of Word.

Deb








  #6   Report Post  
Posted to microsoft.public.word.newusers
Charles Kenyon
 
Posts: n/a
Default Fill-in field prompts

Here is some general info on moving from Word Perfect to Word (probably more
than you want):

Word and Word Perfect work very differently from one another. Each program's
methods have strengths and weaknesses; but, if you try to use one of these
programs as if it were the other, it is like pushing on a string! You can
easily make a lot of extra work for yourself. If you are unwilling to take
the time to learn to use Word's methods, you should stick to using Word Pad.
You'll have a lot less grief, although you'll miss out on a lot of raw
power. In the (short) long term spending the time to learn Word will save
you time if you are spending any time at all (more than an hour a day) using
Word.

See http://www.addbalance.com/word/wordperfect.htm
http://www.mvps.org/word/FAQs/Genera...ordPerfect.htm
http://www.mvps.org/word/FAQs/Genera...AndGotchas.htm
http://www.mvps.org/word/FAQs/General/RevealCodes.htm
http://www.mvps.org/word/FAQs/Genera...Converters.htm
http://businesssoft.about.com/comput.../blconvert.htm
for information on Word for Word Perfect users.

For mo
http://www.mvps.org/word/FAQs/Custom...platePart2.htm
http://www.mvps.org/word/FAQs/Custom...platePart1.htm
http://www.addbalance.com/usersguide/templates.htm
http://www.mvps.org/word/FAQs/Number...gExplained.htm
http://www.addbalance.com/usersguide/styles.htm
http://www.mvps.org/word/FAQs/Custom...latesStore.htm


Function Keys

In Word 2000 (or later) You can get the function keys to display in a
special toolbar at the bottom of the screen if you want (something like
pressing F3 twice in WP). The following macro will do this.
Sub ShowMeFunctionKeys()
Commandbars("Function Key Display").Visible = True
End Sub

Word's Extend key (F8) gives something similar to block processing.


Formatting and Styles

Learn about Styles - really learn!
http://www.addbalance.com/usersguide/styles.htm I resisted for years and now
regret every day of those years because although that string was still very
hard to push, it kept getting longer and longer, and had some very important
projects tied to it! Once you understand styles and the Word concept of
organizing things into Chinese boxes everything falls into place and instead
of pushing a string, you can push a button that turns on the very powerful
text processing machine known as Microsoft Word and it will start doing your
work for you instead of running around behind you trying to undo what you
just thought you did.


Converting documents Word / Word Perfect

Some special characters in Word Perfect documents don't convert well to
Word. There is a macro to assist with this described at
http://www.columbia.edu/~em36/wpdos/...html#macroword and can be found
at http://www.columbia.edu/~em36/wpdos/WPSymbolConv.bas.
This was prepared by Edward Mendelson.
Otherwise, look at the macro from http://support.microsoft.com/?kbid=212396
Use these on _copies_!

As for converting documents from Word Perfect to _use_ in Word... In a word,
don't plan on it. I would not recommend using converted documents long-term.
They will be filled with formatting anomolies that will get you at the worst
time. This is especially true of any documents containing automatic
numbering or bullets. Try recreating form documents in Word using the
following process:
In Word Perfect (if you still have it, in Word if not) save your files as
text files.
Use your converted files as references to show you how you want your
formatting to look.
Create a new document in Word and insert the text from the text file. Save
this new document as a Word template. Format it the way you want using
styles, not direct formatting. Save it again.
To use a template within Word, use File = New and pick your template. This
will create a new document for you.

Merge documents have special problems and should be recreated from text
files or retyped in Word. To convert data files, consider generating labels
in WP as a document, converting that to Word, and then using
http://www.gmayor.com/convert_labels...mail_merge.htm to get a new Word
data file.

Note that conversions usually do create documents that look passable and
print OK; the problems I'm referring to have to do with editing / making
changes, that is, using the documents long-term. (See below on reusing
documents vs. using templates.)

Conversion back to Word Perfect: There is a problem (in addition to the ones
mentioned for conversion _to_ Word) with Version 2002 (XP) and later of
Word. The conversion file only works for conversion _to_ Word, not from Word
to Word Perfect! Earlier versions went both ways. To fix this, you need to
find the old conversion file WPFT532.CNV from a Word 97 or Word 2000
installation and copy it to your new installation, replacing the file of the
same name. Note, the change making the file one-way was done as a security
measure. While I don't know of any problems the old file causes, keep the
new installation's file somewhere as a backup just in case.


Boilerplate and Forms

In WP a lot of people use macros to hold chunks of text - boilerplate. In
Word this function is filled by Templates, AutoText and AutoCorrect, not
macros. Follow the links at
http://addbalance.com/word/wordwebre...s.htm#AutoText for more
information on these tools.

You can use FILLIN and ASK fields or UserForms to query the user. For more
about online forms, follow the links at
http://addbalance.com/word/wordwebresources.htm#Forms or
http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially Dian
Chapman's series of articles. You may also want to look at
http://www.word.mvps.org/FAQs/TblsFl...nesInForms.htm.


Reusing Documents vs. Using templates

General practice in WP is to have a document and copy and edit it to create
a new document. This is not good practice in Word. In Word, construct a
good, tight, template for your documents and use that template when
constructing new documents. Among other things, this can avoid embarrassing
"metadata" (http://www.addbalance.com/usersguide/metadata.htm) and things
like surprise headers and footers from creeping into new documents.

It's a lot of reading, I know. It's OK to chunk it down and do a bit each
day, but I would recommend that you make it a top priority to do that bit
each day. In the (short) long run, it will save you both time and grief.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.


"Deb McLellan" wrote in message
...
Sorry - I now realize that Word 2002 and Word XP are the same thing. I
don't know why it occurred to me to check on that AFTER I posted the
query, but at least I was able to see the error of my ways first!!!

In any event, I'm creating the templates and prompts with no problem here
at home, but when I take them to the office, I get the double prompts. I
am going to create it from scratch at the office and see if I have the
same problem

Deb

"Deb McLellan" wrote in message
...
I have created a basic template in Word (2002). It is a letter template
with fill-in fields for file number, addressees, etc.,

I am able to complete creation of the template and save it in my user
template folder. However, when I run the template (File|New) the prompts
are presented twice. It runs through all of the fill-in fields and I
fill them in but when I get to the last one, it seems to circle back and
asks the first one again. At first I thought the problem was my macro,
but the same thing happens when I run the template without using the
macro.

I'm puzzled because I created a few test templates on another computer
running Word XP, and everything was fine, so I wonder if its my technique
or if there is something about the newer version of Word.

Deb






  #7   Report Post  
Posted to microsoft.public.word.newusers
Deb McLellan
 
Posts: n/a
Default Fill-in field prompts

Thanks Charles. I checked that print option in her setup, and it is not
checked. I'm wondering if reinstalling Word will affect anything.....

"Charles Kenyon" wrote in message
...
I've known people to get double prompts when they have a print option set
to update fields at printing.

See the ASK and FILL-IN field tutorial at
http://addbalance.com/word/download.htm.

You may want to consider using what Word calls an "online form." Check
this in help. For more about online forms, follow the links at
http://addbalance.com/word/wordwebresources.htm#Forms or
http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially
Dian Chapman's series of articles. You may also want to look at
http://www.word.mvps.org/FAQs/TblsFl...nesInForms.htm.

Hope this helps,
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
"Deb McLellan" wrote in message
...
Sorry - I now realize that Word 2002 and Word XP are the same thing. I
don't know why it occurred to me to check on that AFTER I posted the
query, but at least I was able to see the error of my ways first!!!

In any event, I'm creating the templates and prompts with no problem here
at home, but when I take them to the office, I get the double prompts. I
am going to create it from scratch at the office and see if I have the
same problem

Deb

"Deb McLellan" wrote in message
...
I have created a basic template in Word (2002). It is a letter template
with fill-in fields for file number, addressees, etc.,

I am able to complete creation of the template and save it in my user
template folder. However, when I run the template (File|New) the
prompts are presented twice. It runs through all of the fill-in fields
and I fill them in but when I get to the last one, it seems to circle
back and asks the first one again. At first I thought the problem was
my macro, but the same thing happens when I run the template without
using the macro.

I'm puzzled because I created a few test templates on another computer
running Word XP, and everything was fine, so I wonder if its my
technique or if there is something about the newer version of Word.

Deb








  #8   Report Post  
Posted to microsoft.public.word.newusers
Charles Kenyon
 
Posts: n/a
Default Fill-in field prompts

Reinstalling Word is unlikely to have any effect.
Try (with Word closed):
Start Run
"winword.exe /a"

Note the space between the .exe and the /a.
This gives you a clean version of Word. (It is a diagnostic that sometimes
can fix things. It isn't how you want to run Word normally.
What happens with your template now?

--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.


"Deb McLellan" wrote in message
...
Thanks Charles. I checked that print option in her setup, and it is not
checked. I'm wondering if reinstalling Word will affect anything.....

"Charles Kenyon" wrote in message
...
I've known people to get double prompts when they have a print option set
to update fields at printing.

See the ASK and FILL-IN field tutorial at
http://addbalance.com/word/download.htm.

You may want to consider using what Word calls an "online form." Check
this in help. For more about online forms, follow the links at
http://addbalance.com/word/wordwebresources.htm#Forms or
http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially
Dian Chapman's series of articles. You may also want to look at
http://www.word.mvps.org/FAQs/TblsFl...nesInForms.htm.

Hope this helps,
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
"Deb McLellan" wrote in message
...
Sorry - I now realize that Word 2002 and Word XP are the same thing. I
don't know why it occurred to me to check on that AFTER I posted the
query, but at least I was able to see the error of my ways first!!!

In any event, I'm creating the templates and prompts with no problem
here at home, but when I take them to the office, I get the double
prompts. I am going to create it from scratch at the office and see if I
have the same problem

Deb

"Deb McLellan" wrote in message
...
I have created a basic template in Word (2002). It is a letter
template with fill-in fields for file number, addressees, etc.,

I am able to complete creation of the template and save it in my user
template folder. However, when I run the template (File|New) the
prompts are presented twice. It runs through all of the fill-in fields
and I fill them in but when I get to the last one, it seems to circle
back and asks the first one again. At first I thought the problem was
my macro, but the same thing happens when I run the template without
using the macro.

I'm puzzled because I created a few test templates on another computer
running Word XP, and everything was fine, so I wonder if its my
technique or if there is something about the newer version of Word.

Deb










Reply
Thread Tools
Display Modes

Posting Rules

Smilies are On
[IMG] code is On
HTML code is Off

Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
How do I convert a series of underscores to a fill in field? helmcj Microsoft Word Help 1 November 17th 05 02:30 PM
delete a fill in word field Gina Microsoft Word Help 3 November 14th 05 05:52 PM
How can I fill in a form field and have it show up in another FF? Forrest Microsoft Word Help 1 October 21st 05 02:46 PM
Auto fill a form field Pamela Microsoft Word Help 1 April 8th 05 07:42 PM
Enter data in 1 text form field & have multiple locations fill Lee Microsoft Word Help 1 March 16th 05 10:56 PM


All times are GMT +1. The time now is 11:29 PM.

Copyright ©2000 - 2023, Jelsoft Enterprises Ltd.
Copyright 2004-2023 Microsoft Office Word Forum - WordBanter.
The comments are property of their posters.
 

About Us

"It's about Microsoft Word"