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asym asym is offline
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Default Style applied to 1 graf creates 2 instances of style. section prob

I have a document with multiple sections. I am trying to create a Table of
Contents for it based on the Heading 1 style. However, for some sections,
when I try to place a Heading 1 style on a single paragraph, the number of
instances of the style increases by 2 (or more.) This creates blank spaces
and odd tabs in the automatically generated table of contents.

The sections are separated by a section break (next page) and the paragraphs
to which I am attempting to apply the formatting are the first paragraphs in
the section.

I am using Word 2003 SP1 on Windows XP Pro.
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Suzanne S. Barnhill Suzanne S. Barnhill is offline
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Default Style applied to 1 graf creates 2 instances of style. section prob

Sounds like the heading style has been applied to the section break or the
paragraph preceding it.

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Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"asym" wrote in message
...
I have a document with multiple sections. I am trying to create a Table of
Contents for it based on the Heading 1 style. However, for some sections,
when I try to place a Heading 1 style on a single paragraph, the number of
instances of the style increases by 2 (or more.) This creates blank spaces
and odd tabs in the automatically generated table of contents.

The sections are separated by a section break (next page) and the

paragraphs
to which I am attempting to apply the formatting are the first paragraphs

in
the section.

I am using Word 2003 SP1 on Windows XP Pro.


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asym asym is offline
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Default Style applied to 1 graf creates 2 instances of style. section

I have tried removing the Heading 1 style from the entire document, and then
changing the style of the paragraphs I want to affect. I am changing the
style by putting the cursor in the middle of the paragraph, and then
selecting Heading 1 from the Styles and Formatting Pane.

I have also tried selecting the preceding page break and making sure it is
the normal style. I have formatting marks turned on, so I don't select
anything by accident. Is there some way to fine tune my selection?

"Suzanne S. Barnhill" wrote:

Sounds like the heading style has been applied to the section break or the
paragraph preceding it.

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Suzanne S. Barnhill Suzanne S. Barnhill is offline
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Default Style applied to 1 graf creates 2 instances of style. section

A manual page break will always take on the style of the following
paragraph. You can format the heading paragraph as "Page break before"
instead.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"asym" wrote in message
...
I have tried removing the Heading 1 style from the entire document, and

then
changing the style of the paragraphs I want to affect. I am changing the
style by putting the cursor in the middle of the paragraph, and then
selecting Heading 1 from the Styles and Formatting Pane.

I have also tried selecting the preceding page break and making sure it is
the normal style. I have formatting marks turned on, so I don't select
anything by accident. Is there some way to fine tune my selection?

"Suzanne S. Barnhill" wrote:

Sounds like the heading style has been applied to the section break or

the
paragraph preceding it.


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asym asym is offline
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Posts: 4
Default Style applied to 1 graf creates 2 instances of style. section

If I understood what you said correctly, you suggested that I get rid of the
section breaks and instead format the style to have a page break procede it.
When I tried getting rid of the section break and then applying the style,
this did not reliably keep the number of times the style was applied down to
one. (In one case, it increased the number of times by 3, in another case, by
more than one hundred.) I've tried to implement your solution three or four
times, closing without saving when I noticed it wasn't working out.

Then I realized that I've got to use section breaks, because I change the
page orientation of the document in three places.

I'll see if I can get a good TOC from outlining, instead. Thanks for trying.

"Suzanne S. Barnhill" wrote:

A manual page break will always take on the style of the following
paragraph. You can format the heading paragraph as "Page break before"
instead.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.



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Suzanne S. Barnhill Suzanne S. Barnhill is offline
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Posts: 33,624
Default Style applied to 1 graf creates 2 instances of style. section

You mentioned section breaks in your first post, then page breaks in the
later one. The method I described is a good replacement for page breaks but
will not suffice for section breaks. If you are getting more than one entry
for a given heading, however, I can guarantee that you have more than one
paragraph or object formatting with the heading style. Also check to make
sure that paragraphs in other styles don't have an outline level of 1
applied (the outline level must be Body Text to keep the paragraphs out of
the TOC by default).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"asym" wrote in message
...
If I understood what you said correctly, you suggested that I get rid of

the
section breaks and instead format the style to have a page break procede

it.
When I tried getting rid of the section break and then applying the style,
this did not reliably keep the number of times the style was applied down

to
one. (In one case, it increased the number of times by 3, in another case,

by
more than one hundred.) I've tried to implement your solution three or

four
times, closing without saving when I noticed it wasn't working out.

Then I realized that I've got to use section breaks, because I change the
page orientation of the document in three places.

I'll see if I can get a good TOC from outlining, instead. Thanks for

trying.

"Suzanne S. Barnhill" wrote:

A manual page break will always take on the style of the following
paragraph. You can format the heading paragraph as "Page break before"
instead.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.


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