Home |
Search |
Today's Posts |
#1
![]()
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
![]()
Word 2003.
A single document is often reviewed by several members of our firm, with tracked changes. When the document goes out to the client, we want all comments and changes to show as belonging to a single author. It is inconvenient for all of us to use the same "User Info" as that doesn't allow us to track our comments on each other's work internally. I suggest a function that will allow a user to convert all or some of the tracked changes information in a document to show the same user info, e.g. by selecting all the relevant author names from a drop-down list ("convert all comment by Karen, Jim and George to show as comments by Lawyer") or by selecting a date range ("show all comments entered between November 1st, 2007 and November 3, 2007 as comments by Lawyer"). I hope this will implemented - it will save a lot of time and frustration! Karen. ---------------- This post is a suggestion for Microsoft, and Microsoft responds to the suggestions with the most votes. To vote for this suggestion, click the "I Agree" button in the message pane. If you do not see the button, follow this link to open the suggestion in the Microsoft Web-based Newsreader and then click "I Agree" in the message pane. http://www.microsoft.com/office/comm...ocmanagemen t |
#2
![]()
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
![]()
It's not exactly what you want but read the following from Shauna Kelly
(http://www.shaunakelly.com/word/trac...esWorks.html): Q: I want to send my document outside the company. I want to leave tracked changes in the document, but I don't want anyone to see who made the tracked changes or when they were made. How do I do that? Before Word 2003, you can't. The author (or reviewer) information and the date information are permanently attached to the revision when the revision was tracked. You can't change them, even in macro code. In Word 2003, Tools Options Security. Tick the box "Remove personal information from file properties on save." In spite of the name, this does more than just remove information in the file properties. If this box is ticked, Word removes the name of the author of a tracked change, and it removes the date and time that the change was made when you save your document. But it leaves the tracked change itself. All tracked changes and comments will be now attributed to an anonymous "Author". "Karen" wrote: Word 2003. A single document is often reviewed by several members of our firm, with tracked changes. When the document goes out to the client, we want all comments and changes to show as belonging to a single author. It is inconvenient for all of us to use the same "User Info" as that doesn't allow us to track our comments on each other's work internally. I suggest a function that will allow a user to convert all or some of the tracked changes information in a document to show the same user info, e.g. by selecting all the relevant author names from a drop-down list ("convert all comment by Karen, Jim and George to show as comments by Lawyer") or by selecting a date range ("show all comments entered between November 1st, 2007 and November 3, 2007 as comments by Lawyer"). I hope this will implemented - it will save a lot of time and frustration! Karen. ---------------- This post is a suggestion for Microsoft, and Microsoft responds to the suggestions with the most votes. To vote for this suggestion, click the "I Agree" button in the message pane. If you do not see the button, follow this link to open the suggestion in the Microsoft Web-based Newsreader and then click "I Agree" in the message pane. http://www.microsoft.com/office/comm...ocmanagemen t |
#3
![]()
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
![]()
Thanks - it isn't what I'm looking for, but it might be an option in some
cases. I didn't know this was a possibility. I still hope the folks at Microsoft will consider my idea... Karen. "Aeneas" wrote: It's not exactly what you want but read the following from Shauna Kelly (http://www.shaunakelly.com/word/trac...esWorks.html): Q: I want to send my document outside the company. I want to leave tracked changes in the document, but I don't want anyone to see who made the tracked changes or when they were made. How do I do that? Before Word 2003, you can't. The author (or reviewer) information and the date information are permanently attached to the revision when the revision was tracked. You can't change them, even in macro code. In Word 2003, Tools Options Security. Tick the box "Remove personal information from file properties on save." In spite of the name, this does more than just remove information in the file properties. If this box is ticked, Word removes the name of the author of a tracked change, and it removes the date and time that the change was made when you save your document. But it leaves the tracked change itself. All tracked changes and comments will be now attributed to an anonymous "Author". "Karen" wrote: Word 2003. A single document is often reviewed by several members of our firm, with tracked changes. When the document goes out to the client, we want all comments and changes to show as belonging to a single author. It is inconvenient for all of us to use the same "User Info" as that doesn't allow us to track our comments on each other's work internally. I suggest a function that will allow a user to convert all or some of the tracked changes information in a document to show the same user info, e.g. by selecting all the relevant author names from a drop-down list ("convert all comment by Karen, Jim and George to show as comments by Lawyer") or by selecting a date range ("show all comments entered between November 1st, 2007 and November 3, 2007 as comments by Lawyer"). I hope this will implemented - it will save a lot of time and frustration! Karen. ---------------- This post is a suggestion for Microsoft, and Microsoft responds to the suggestions with the most votes. To vote for this suggestion, click the "I Agree" button in the message pane. If you do not see the button, follow this link to open the suggestion in the Microsoft Web-based Newsreader and then click "I Agree" in the message pane. http://www.microsoft.com/office/comm...ocmanagemen t |
#4
![]()
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
![]()
Hi Karen,
As Word 2003 has been discontinued and Word 2007 has its feature set in place (as the current Word version) the earliest version would be the 'next' one to include product changes, but Word 2007 has features along this line included. Have you tried using the legal blackline comparison feature in Word 2003? Word 2003's isn't as full featured it appears as the 2007 version and may need some 'assistance' In Word 2007, if you compare the original document to the one with multiple reviewers and save as a new document you have there an option to specify what to label all of the changes, including 'Comments by Lawyer'. (Presumably this 'grouping' doesn't change the billing rates to one of a senior lawyer g). There is also an option named 'Combine revisions from multiple authors'. The name of the authors and date/time of edit are stored in the document until you apply the comparison or the removal of personal information (in which case the 'default' label to be applied to all comments/changes is 'Author'. The labels can be edited through the HTML/source version of the Word document and presumably can also be located and replaced using automation (a macro) in Word 2003. Perhaps one of the other folks here who delve more into that area can advise on that approach. ============== "Karen" wrote in message ... Thanks - it isn't what I'm looking for, but it might be an option in some cases. I didn't know this was a possibility. I still hope the folks at Microsoft will consider my idea... Karen. -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
#5
![]()
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
![]()
Hi Bob,
Thanks - it looks like I'm going to want Word 2007... I tried your suggestion and I think it's a good workaround (for until your friends at MS can adopt my suggestion in the next version of Word 2007!). It doesn't let me choose the name for the single reviewer but gives my name to all the comments, which I suppose is better than sending out a document with several reviewer's names in it. Don't worry about our billing rates ![]() BTW, can you tell me how to default to the legal blackline option in the compare and merge dialog box? We have this document database and the way it works I can compare documents from the database but I don't actually see the dialog box and it always defaults to merge (not a useful option for me), unless I deliberately save a document on my own harddisk and "force" the compare dialog box to open. Not fun. I think the legal blackline option used to be my default but it isn't anymore. Thanks again for your clear and detailed suggestion. Karen. "Bob Buckland ?:-)" wrote: Hi Karen, As Word 2003 has been discontinued and Word 2007 has its feature set in place (as the current Word version) the earliest version would be the 'next' one to include product changes, but Word 2007 has features along this line included. Have you tried using the legal blackline comparison feature in Word 2003? Word 2003's isn't as full featured it appears as the 2007 version and may need some 'assistance' In Word 2007, if you compare the original document to the one with multiple reviewers and save as a new document you have there an option to specify what to label all of the changes, including 'Comments by Lawyer'. (Presumably this 'grouping' doesn't change the billing rates to one of a senior lawyer g). There is also an option named 'Combine revisions from multiple authors'. The name of the authors and date/time of edit are stored in the document until you apply the comparison or the removal of personal information (in which case the 'default' label to be applied to all comments/changes is 'Author'. The labels can be edited through the HTML/source version of the Word document and presumably can also be located and replaced using automation (a macro) in Word 2003. Perhaps one of the other folks here who delve more into that area can advise on that approach. ============== "Karen" wrote in message ... Thanks - it isn't what I'm looking for, but it might be an option in some cases. I didn't know this was a possibility. I still hope the folks at Microsoft will consider my idea... Karen. -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
Reply |
Thread Tools | |
Display Modes | |
|
|
![]() |
||||
Thread | Forum | |||
email merge with multiple recipients in "To", "CC" & "BCC" | Mailmerge | |||
How do I convert all "NAME" to "Name" in MS Word 2007 document? | Microsoft Word Help | |||
Multiple "OR" statements in a single "IF" statement | Mailmerge | |||
"Invisible" Tracked Changes appearing in paste operation? | Microsoft Word Help | |||
Convert "dragged-in-Pic" to "embedded-Pic" ? | Microsoft Word Help |