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Creating a short document from a long one without manually cutting
Hope this isn't a double post...the system seemed to reject it first time
though. The short version: I want to create a sort of master document for which every piece of text belongs to one (or more) categories. I then want to be able to create new documents from this master by selecting which categories I want to keep, and which I want to discard. Is this viable in Word 2002? Or am I just going to have to create these documents the old fashioned way by cutting and pasting? If it's not viable in Word 2002, is there another piece of software that it will work for? Note that whilst I *could* fit the categories into a strict hierarchy, it would be less useful, so I'm not looking for advice on that sort of approach (at least, not yet!) A bit more detail on what I'm doing here (probably non-essential to save reading time for those who have no idea how to answer the above...or even those that do!) I'm putting my school notes into computer format. I'm a math student, so the categories I'm interested in are things like definitions, statements of theorems, proofs of those theorems and so on. Sometimes what I'm after when using these notes is just the definitions and theorem statements. Sometimes I'm not bothered about the definitions, I just want the theorems (sometimes with and sometimes without proof). This is why a strict hierarchy is not ideal, although if I have to fall back on that then I will. This document is going to be hundreds, possibly eventually thousands, of pages long, with each snippet of text just a few lines and all the categories intermixed, so a subdocument approach isn't going to work very well as I understand it, unless it's possible to group subdocuments together (and even then it would mean a horrendous amount of subdocuments). Hope someone can help. I'm eager to get working. Well, sort of! ;-) |
#2
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Creating a short document from a long one without manually cutting
Do not use master/subdocuments - even if it looks as though it might work.
Doing so puts your entire project at risk! You might look into AutoText. You would create a template and save your entries as AutoText, using different styles for the AutoText as it is saved. These styles create and name your categories. You could then, in documents created from the AutoText, insert each entry in a category. See http://word.mvps.org/FAQs/Customization/AutoText.htm and http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm. You can put a custom toolbar in your template that has an AutoTextList on the menu (like the one on the HeaderFooter toolbar). -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! My criminal defense site: http://addbalance.com --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "stewartjames1901" .(goawayspammers) wrote in message news Hope this isn't a double post...the system seemed to reject it first time though. The short version: I want to create a sort of master document for which every piece of text belongs to one (or more) categories. I then want to be able to create new documents from this master by selecting which categories I want to keep, and which I want to discard. Is this viable in Word 2002? Or am I just going to have to create these documents the old fashioned way by cutting and pasting? If it's not viable in Word 2002, is there another piece of software that it will work for? Note that whilst I *could* fit the categories into a strict hierarchy, it would be less useful, so I'm not looking for advice on that sort of approach (at least, not yet!) A bit more detail on what I'm doing here (probably non-essential to save reading time for those who have no idea how to answer the above...or even those that do!) I'm putting my school notes into computer format. I'm a math student, so the categories I'm interested in are things like definitions, statements of theorems, proofs of those theorems and so on. Sometimes what I'm after when using these notes is just the definitions and theorem statements. Sometimes I'm not bothered about the definitions, I just want the theorems (sometimes with and sometimes without proof). This is why a strict hierarchy is not ideal, although if I have to fall back on that then I will. This document is going to be hundreds, possibly eventually thousands, of pages long, with each snippet of text just a few lines and all the categories intermixed, so a subdocument approach isn't going to work very well as I understand it, unless it's possible to group subdocuments together (and even then it would mean a horrendous amount of subdocuments). Hope someone can help. I'm eager to get working. Well, sort of! ;-) |
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