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#1
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Avoiding Direct Formatting
I want to use styles properly and as much as possible, per wisdom or Word
experts. I also know that Word does funky things when a user boldfaces or italicizes a section of text in a paragraph that is formatted using styles, creating a new StyleName + Bold in a list of styles. So, in situations where a user wants to boldface a few words for emphasis or italicize a title, what is best practice? Is there a way to avoiding direct formatting of text in these situations? Ridge (in New Joisey) |
#2
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Avoiding Direct Formatting
There is no reason for avoiding direct formatting in most such instances as
those you mention. In cases where the formatting has a particular meaning, you may want to create a character style. This has two advantages: 1. If you later want to change the formatting of all the text to which this style is applied, you need only modify the style. For example, in a dictionary I'm creating, I want the defined terms to be Bold, C&lc, and cross-references to be Small Caps, so I've defined character styles to apply to these two elements. I happen to know that the publisher will change all the defined terms to Bold, All Caps; the compositor (being an idiot) will very likely do this manually, but at least I've *tried* to make it easy for him. 2. In current versions of Word, Ctrl+Spacebar treats character styles the same as any other direct formatting, but in Word 2007, it is possible to remove direct font formatting while leaving formatting applied by character styles. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ridge Kennedy" wrote in message ... I want to use styles properly and as much as possible, per wisdom or Word experts. I also know that Word does funky things when a user boldfaces or italicizes a section of text in a paragraph that is formatted using styles, creating a new StyleName + Bold in a list of styles. So, in situations where a user wants to boldface a few words for emphasis or italicize a title, what is best practice? Is there a way to avoiding direct formatting of text in these situations? Ridge (in New Joisey) |
#3
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Avoiding Direct Formatting
You can apply character styles if you want. In most templates the Strong
style is bold and the Emphasis style is italics. I've changed my Ctrl-B and Ctrl-I shortcuts to implement those character styles (but left the toolbar buttons alone in case I really do want direct formatting). To turn them off, I use Ctrl-spacebar. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! My criminal defense site: http://addbalance.com --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Ridge Kennedy" wrote in message ... I want to use styles properly and as much as possible, per wisdom or Word experts. I also know that Word does funky things when a user boldfaces or italicizes a section of text in a paragraph that is formatted using styles, creating a new StyleName + Bold in a list of styles. So, in situations where a user wants to boldface a few words for emphasis or italicize a title, what is best practice? Is there a way to avoiding direct formatting of text in these situations? Ridge (in New Joisey) |
#4
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Avoiding Direct Formatting
Thank you, ma'am.
Ridge |
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