[Morgaine]

Hi:
I have created an agenda/minutes template and want to populate parts of the
meeting minutes portion of the document from data entered into the agenda
portion. For example: Meeting Date. I only want to have to type it in
once in the agenda and then have it automatically populate in the
corresponding box in the minutes.
Likewise, I would like each topic in the agenda to populate automatically in
the topic sections in the minutes.

The staff using the template are not computer savvy so I need something that
can be protected from accidental deletions/adulterations.

I have form field dropdown boxes, form field check boxes and form field
text boxes in the document thus far.

Can anyone provide any suggestion? Are form fields the way to go???? Or
bookmarks???

Thank you so much for your help.

Linda

[Jay Freedman]

See http://gregmaxey.mvps.org/Repeating_Data.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all
may benefit.

On Sat, 9 May 2009 17:04:51 -0700, "Morgaine" wrote:

Hi:
I have created an agenda/minutes template and want to populate parts of the
meeting minutes portion of the document from data entered into the agenda
portion. For example: Meeting Date. I only want to have to type it in
once in the agenda and then have it automatically populate in the
corresponding box in the minutes.
Likewise, I would like each topic in the agenda to populate automatically in
the topic sections in the minutes.

The staff using the template are not computer savvy so I need something that
can be protected from accidental deletions/adulterations.

I have form field dropdown boxes, form field check boxes and form field
text boxes in the document thus far.

Can anyone provide any suggestion? Are form fields the way to go???? Or
bookmarks???

Thank you so much for your help.

Linda

[Greg Maxey[_2_]]

You could employ REF fields corresponding to the bookmark names of the
various text and dropdown fields. See:

http://gregmaxey.mvps.org/Repeating_Data.htm


Morgaine wrote:
Hi:
I have created an agenda/minutes template and want to populate parts
of the meeting minutes portion of the document from data entered into
the agenda portion. For example: Meeting Date. I only want to have
to type it in once in the agenda and then have it automatically
populate in the corresponding box in the minutes.
Likewise, I would like each topic in the agenda to populate
automatically in the topic sections in the minutes.

The staff using the template are not computer savvy so I need
something that can be protected from accidental
deletions/adulterations.

I have form field dropdown boxes, form field check boxes and form
field text boxes in the document thus far.

Can anyone provide any suggestion? Are form fields the way to go????
Or bookmarks???

Thank you so much for your help.

Linda

--
Greg Maxey - Word MVP

My web site http://gregmaxey.mvps.org
Word MVP web site http://word.mvps.org

[Morgaine]

Thank you both Jay and Greg:

It worked perfectly. It was exactly what I was looking for.

Linda

[macropod[_2_]]

Personally, I'd approach this from the other way round - use a Table of Contents (TOC) field to build the agenda entries from a set
of Headings formatted with Word's Heading Styles.

It's quite easy for people to learn to use these. The most you'll need to do to get the TOC field to update is to do a Print
Preview - and you don't then have any of the issues associated with Userforms and Formfields.

Meeting dates should probably appear in the page header or footer; you can enter the data there or use a specific Style for a
'Meeting Date' paragraph and use a STYLEREF field to pull that info into the header or footer. Again, quite easy to learn.

--
Cheers
macropod
[Microsoft MVP - Word]


"Morgaine" wrote in message ...
Hi:
I have created an agenda/minutes template and want to populate parts of the
meeting minutes portion of the document from data entered into the agenda
portion. For example: Meeting Date. I only want to have to type it in
once in the agenda and then have it automatically populate in the
corresponding box in the minutes.
Likewise, I would like each topic in the agenda to populate automatically in
the topic sections in the minutes.

The staff using the template are not computer savvy so I need something that
can be protected from accidental deletions/adulterations.

I have form field dropdown boxes, form field check boxes and form field
text boxes in the document thus far.

Can anyone provide any suggestion? Are form fields the way to go???? Or
bookmarks???

Thank you so much for your help.

Linda