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#1
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Edit Recipient List
We have someone who's entering data using word vista. She somehow lost her
data view and the edit recipient list button is greyed. No matter what we do, we cannot get the button to work. Suggestions? |
#2
Posted to microsoft.public.word.mailmerge.fields
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Edit Recipient List
word vista
Let's assume you mean Windows vista + Word 2007 (it could be an earlier version of Word) If the Edit Recipient List button is greyed in Word 2007, as far as I know, it means that when she tried to select the recipient list using the "Select Recipients" option, it didn't work. In that case, what is she trying to select? If it isn't Word 2007, let us know which version of Word. -- Peter Jamieson http://tips.pjmsn.me.uk "Doo" wrote in message ... We have someone who's entering data using word vista. She somehow lost her data view and the edit recipient list button is greyed. No matter what we do, we cannot get the button to work. Suggestions? |
#3
Posted to microsoft.public.word.mailmerge.fields
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Edit Recipient List
We're using Windows XP and word 2007 (sorry I didn't make myself more clear).
She was using the data entry screen. I don't recall what it's actually called but the field names are there in a little data entry style box. She bumped something and it went into word, table mode. On the mailings tab, the buttons for start mail merge and select recipients are usable but the edit recipient list isn't. She can work with putting the data in in table mode, but she preferred the data entry style box - the "old" way. "Peter Jamieson" wrote: word vista Let's assume you mean Windows vista + Word 2007 (it could be an earlier version of Word) If the Edit Recipient List button is greyed in Word 2007, as far as I know, it means that when she tried to select the recipient list using the "Select Recipients" option, it didn't work. In that case, what is she trying to select? If it isn't Word 2007, let us know which version of Word. -- Peter Jamieson http://tips.pjmsn.me.uk "Doo" wrote in message ... We have someone who's entering data using word vista. She somehow lost her data view and the edit recipient list button is greyed. No matter what we do, we cannot get the button to work. Suggestions? |
#4
Posted to microsoft.public.word.mailmerge.fields
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Edit Recipient List
I'm not sure what is going on here, but see if you can make sense of this...
1. On the Mailings tab of the ribbon in Word 2007 you have - Start Mail Merge - Select Recipients - Edit Recipients 2. Normally, when you create a new Mail Merge Main Document, you can start by clicking either the first or the second of those. Only when you have successfully selected a data source in "Select Recipients" does the Edit Recipient List option become available. The option would be available if you re-opened a mail merge main document wihth a data source attached and Word successfully opened the data source. If it's greyed out, that still suggests to me that she has not selected the data source /successfully/ - i.e. she may actually selected it, but Word has failed to connect to it and not displayed an error. I would consider suggesting that she starts with a brand new document and tries again. 3. If it isn't actually greyed out, then when she clicks on it, she should see the Mail Merge Recipients dialog box. The Edit button in there starts greyed. Is that what she is seeing? To edit the data source data in there, you have to select the data source "file" in the box above the Edit and Refresh buttons. Then, if the data source can be edited, the Edit button should ungrey. 4. However, what happens when you click on the Edit button in there depends on the data source and how Word has connected to it. If the data source is a Word document, you'll probably see the old "table" interface wher the fields are listed in a single column with a a text box to the right. If it's an Excel document and the connection is OLE DB (the defaul) you see an editing pane that looks much more like a spreadsheet. If it's an Excel document and the connection uses the old DDE method, the Edit button will probably be available, but when you click it, nothing appears to happen (becuase in this case, you're supposed to know that you go and edit the data directly in Excel. So what type of data source is she using? Does any of the above ring any bells? -- Peter Jamieson http://tips.pjmsn.me.uk "Doo" wrote in message ... We're using Windows XP and word 2007 (sorry I didn't make myself more clear). She was using the data entry screen. I don't recall what it's actually called but the field names are there in a little data entry style box. She bumped something and it went into word, table mode. On the mailings tab, the buttons for start mail merge and select recipients are usable but the edit recipient list isn't. She can work with putting the data in in table mode, but she preferred the data entry style box - the "old" way. "Peter Jamieson" wrote: word vista Let's assume you mean Windows vista + Word 2007 (it could be an earlier version of Word) If the Edit Recipient List button is greyed in Word 2007, as far as I know, it means that when she tried to select the recipient list using the "Select Recipients" option, it didn't work. In that case, what is she trying to select? If it isn't Word 2007, let us know which version of Word. -- Peter Jamieson http://tips.pjmsn.me.uk "Doo" wrote in message ... We have someone who's entering data using word vista. She somehow lost her data view and the edit recipient list button is greyed. No matter what we do, we cannot get the button to work. Suggestions? |
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