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Bert Coules Bert Coules is offline
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Default Find and Replace styles

My apologies if the answer to this is available anywhe I've searched and
can't find it.

I'm using Word 2000 under windows XP Pro SP2.

I've just tried (for the first time) a global Find and Replace for two
different styles. I enter the style names in the Find and Replace box with
no problem, click on Replace All and the message box reports that Word "has
made 1017 replacements". Great - except that it hasn't. The original style
is still there and hasn't been changed at all.

If I immediately click on Replace All again, the same thing happens: "1017
replacements" are reported.

What am I lkely to be doing wrong, please?

The styles involved are very straightforward, simple, short formatting
instructions.

Many thanks in advance for any thoughts.

Bert







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Suzanne S. Barnhill Suzanne S. Barnhill is offline
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Default Find and Replace styles

Do the "Find what" and "Replace with" boxes contain any text (even something
invisible such as spaces)?

Interestingly, when I do this in a document containing a single style
(Normal) and replace it with Body Text, Word claims only 1 replacement.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bert Coules" wrote in message
news
My apologies if the answer to this is available anywhe I've searched
and can't find it.

I'm using Word 2000 under windows XP Pro SP2.

I've just tried (for the first time) a global Find and Replace for two
different styles. I enter the style names in the Find and Replace box
with no problem, click on Replace All and the message box reports that
Word "has made 1017 replacements". Great - except that it hasn't. The
original style is still there and hasn't been changed at all.

If I immediately click on Replace All again, the same thing happens: "1017
replacements" are reported.

What am I lkely to be doing wrong, please?

The styles involved are very straightforward, simple, short formatting
instructions.

Many thanks in advance for any thoughts.

Bert










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Bert Coules Bert Coules is offline
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Default Find and Replace styles

Suzanne S. Barnhill wrote:

Do the "Find what" and "Replace with" boxes contain any text (even
something invisible such as spaces)?


No, nothing at all.

I've made a strange discovery. If I do the Find and Replace operation, then
go into the drop-down Styles menu and *delete* the name of the "Find"
style - then the Find and Replace is shown to have worked. The "Replace"
style is suddenly there, all the way through.

So I've sort of solved the problem, though I've really no idea what was
going on before.

Thanks for the reply.

Bert


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Suzanne S. Barnhill Suzanne S. Barnhill is offline
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Default Find and Replace styles

Was one of the styles a character style? Or "formatting" rather than a
style?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bert Coules" wrote in message
et...
Suzanne S. Barnhill wrote:

Do the "Find what" and "Replace with" boxes contain any text (even
something invisible such as spaces)?


No, nothing at all.

I've made a strange discovery. If I do the Find and Replace operation,
then go into the drop-down Styles menu and *delete* the name of the "Find"
style - then the Find and Replace is shown to have worked. The "Replace"
style is suddenly there, all the way through.

So I've sort of solved the problem, though I've really no idea what was
going on before.

Thanks for the reply.

Bert



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Bert Coules Bert Coules is offline
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Posts: 123
Default Find and Replace styles

Suzanne,

Thanks for the reply.

Was one of the styles a character style? Or "formatting" rather than a
style?


I'm afraid I'm not quite sure what those a I'm still feeling my way with
styles. But each one (both the Find and the Replace) were just very brief
statements of formatting, saved as (and applied as) a style, and appearing
in the drop-down Style menu. Is that what you mean by '"formatting" rather
than a style'?

Surely if it's saved as a style and applied as a style, it's a style - isn't
it?

And if they were "formatting" would that explain the oddness I noted with
the Find and Replace?

Bert




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Suzanne S. Barnhill Suzanne S. Barnhill is offline
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Posts: 33,624
Default Find and Replace styles

In Word 2002 and above, by default (that is, if you haven't disabled "Keep
track of formatting" on the Edit tab of Tools | Options), Word creates
quasi-styles when you apply direct formatting to a built-in style. You can
actually save this as a style, but even if you don't, the formatting appears
in the Styles & Formatting task pane (and Style dropdown) as formatting to
be reused.

Character styles are applied on top of paragraph styles to apply font
formatting (Hyperlink, Footnote Reference, and Page Number are examples of
character styles). Word will report a character style (when one is applied)
rather than the underlying paragraph style in the Style dropdown and task
pane. Sometimes a paragraph style can be applied to a paragraph or part of a
paragraph as a character style, and odd things can happen when this is done.

Character styles (and other direct font formatting) can be removed by
selecting text and pressing Ctrl+Spacebar. Paragraph formatting can be reset
to the default style definition with Ctrl+Q.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bert Coules" wrote in message
news:[email protected]...
Suzanne,

Thanks for the reply.

Was one of the styles a character style? Or "formatting" rather than a
style?


I'm afraid I'm not quite sure what those a I'm still feeling my way
with styles. But each one (both the Find and the Replace) were just very
brief statements of formatting, saved as (and applied as) a style, and
appearing in the drop-down Style menu. Is that what you mean by
'"formatting" rather than a style'?

Surely if it's saved as a style and applied as a style, it's a style -
isn't it?

And if they were "formatting" would that explain the oddness I noted with
the Find and Replace?

Bert





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Bert Coules Bert Coules is offline
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Default Find and Replace styles

Suzanne,

Word will report a character style (when one is applied) rather than the
underlying paragraph style in the Style dropdown and task pane. Sometimes
a paragraph style can be applied to a paragraph or part of a paragraph as
a character style, and odd things can happen when this is done.


It does sound as though this, or something very similar, is what happened in
my case. Many thanks for the explanation; much appreciated.

Happily the Find style is something I'll never use again, so deleting it is
not a problem, though I'm still not used to Word's habit of apparently
saving styles along with the document, rather than separately. After many
years of WordPerfect, Word continues to baffle me...

Bert



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Suzanne S. Barnhill Suzanne S. Barnhill is offline
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Posts: 33,624
Default Find and Replace styles

You can save styles in the attached template (as well as the document), but
the document is more portable when it carries its own specific style
definitions (which may be slightly different from those defined in the
template) with it. See
http://www.shaunakelly.com/word/shar...matChange.html and
http://www.shaunakelly.com/word/temp...ons/index.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bert Coules" wrote in message
...
Suzanne,

Word will report a character style (when one is applied) rather than the
underlying paragraph style in the Style dropdown and task pane. Sometimes
a paragraph style can be applied to a paragraph or part of a paragraph as
a character style, and odd things can happen when this is done.


It does sound as though this, or something very similar, is what happened
in my case. Many thanks for the explanation; much appreciated.

Happily the Find style is something I'll never use again, so deleting it
is not a problem, though I'm still not used to Word's habit of apparently
saving styles along with the document, rather than separately. After many
years of WordPerfect, Word continues to baffle me...

Bert






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Bert Coules Bert Coules is offline
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Default Find and Replace styles

Suzanne,

Thanks very much.

Bert


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