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Asugradinwa Asugradinwa is offline
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Default How do I keep Excel formating in a word 2007 mail merge?

I am trying to merge in some finacial data from a spreadsheet in Excel 2007
into a mail merge in Word 2007 and can not get the formating to transfer
over. Instead of saying things cost $14.48 it lists it as 14.488888888888
after the merge
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macropod[_2_] macropod[_2_] is offline
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Default How do I keep Excel formating in a word 2007 mail merge?

Hi Asugradinwa,
To control number & currency formatting in Word, add a numeric picture switch to the mergefield. To do this:
.. select the field;
.. press Shift-F9 to reveal the field coding. It should look something like {MERGEFIELD MyData};
.. edit the field so that you get {MERGEFIELD MyData \# $,0.00} (or whatever other numeric format you prefer - see below);
.. position the cursor anywhere in this field and press F9 to update it;
.. run your mailmerge.

Note: The '\# $,0.00' in the field is referred to as a numeric picture switch. Other possibilities include:
.. \# 0 for rounded whole numbers
.. \# ,0 for rounded whole numbers with a thousands separator
.. \# ,0.00 for numbers accurate to two decimal places, with a thousands separator
.. \# $,0 for rounded whole dollars with a thousands separator
.. \# "$,0.00;($,0.00);'-'" for currency, with brackets around negative numbers and a hyphen for 0 values


The precision of the displayed value is controlled by the '0.00'. You can use anything from '0' to '0.000000000000000'.

If you use a final ';' in the formatting switch with nothing following, (eg \# "$,0.00;($,0.00);") zero values will be suppressed.
Note that this suppresses 0s resulting from empty fields and from fields containing 0s.

--
Cheers
macropod
[Microsoft MVP - Word]


"Asugradinwa" wrote in message ...
I am trying to merge in some finacial data from a spreadsheet in Excel 2007
into a mail merge in Word 2007 and can not get the formating to transfer
over. Instead of saying things cost $14.48 it lists it as 14.488888888888
after the merge


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