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#1
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Renumbering footnotes
I'm using Microsoft Word 2002 and I have a document in which I would
like footnotes to be numbered consecutively: 1, 2, 3, 4, etc. However, the footnotes contain stretches of numbers that are decimals (for example, footnote 3 might be followed by footnote 3.1, 3.2, 3.3, etc.) and other sequences that are just plain out of order. Is there any kind of macro or other method that can be used to automatically renumber the footnotes starting with 1 and continuing in whole numbers until the end of the document? Thanks for any advice you can provide. -- Joshua Kreitzer |
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#2
Posted to microsoft.public.word.newusers
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Renumbering footnotes
If these are bona fide "footnotes" created using the Insert | Reference |
Footnote function in Word, it would have been very difficult in the first place to have numbers such as 3.1, 3.2, etc. (they'd have to be done manually), and they would still update automatically (though if you're tracking changes you won't see the right numbers till you accept the changes). You may need to cut the footnote content, delete the footnote, reinsert it, and paste the content. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Joshua Kreitzer" wrote in message ... I'm using Microsoft Word 2002 and I have a document in which I would like footnotes to be numbered consecutively: 1, 2, 3, 4, etc. However, the footnotes contain stretches of numbers that are decimals (for example, footnote 3 might be followed by footnote 3.1, 3.2, 3.3, etc.) and other sequences that are just plain out of order. Is there any kind of macro or other method that can be used to automatically renumber the footnotes starting with 1 and continuing in whole numbers until the end of the document? Thanks for any advice you can provide. -- Joshua Kreitzer |
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#4
Posted to microsoft.public.word.newusers
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Renumbering footnotes
It actually isn't that time-consuming when you get into a rhythm, but it's
possible you can get the existing numbers to update by selecting 1, 2, 3 numbering in the Footnote and Endnote dialog and specifying it is for "Whole document." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Joshua Kreitzer" wrote in message ... The decimal-numbered footnotes were inserted using the Insert/ Reference/Footnote function in Word and numbered manually, and yes, it was a fair amount of work to do them that way. Also, I am tracking changes. Cutting the footnote content, deleting the footnote, reinserting it, and pasting the content will work, but it would be very time- consuming. That's why I'm looking for an easier way. Joshua Kreitzer On Apr 7, 6:23 pm, "Suzanne S. Barnhill" wrote: If these are bona fide "footnotes" created using the Insert | Reference | Footnote function in Word, it would have been very difficult in the first place to have numbers such as 3.1, 3.2, etc. (they'd have to be done manually), and they would still update automatically (though if you're tracking changes you won't see the right numbers till you accept the changes). You may need to cut the footnote content, delete the footnote, reinsert it, and paste the content. "Joshua Kreitzer" wrote in message ... I'm using Microsoft Word 2002 and I have a document in which I would like footnotes to be numbered consecutively: 1, 2, 3, 4, etc. However, the footnotes contain stretches of numbers that are decimals (for example, footnote 3 might be followed by footnote 3.1, 3.2, 3.3, etc.) and other sequences that are just plain out of order. Is there any kind of macro or other method that can be used to automatically renumber the footnotes starting with 1 and continuing in whole numbers until the end of the document? Thanks for any advice you can provide. |
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#5
Posted to microsoft.public.word.newusers
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Renumbering footnotes
Hi Joshua,
So how did the author get footnotes 3.1, 3.2, etc into to footnote area? By creating new paragraphs for footnote 3 and manually numbering them? If so, it seems you're after a macro to: .. go through the footnotes, finding paragraphs beginning with 3.1, 3.2, etc; .. cut any such paragraphs from the existing footnotes; .. find the corresponding entry in the body of the document; .. find & replace the corresponding entry in the body of the document with a genuine footnote; .. paste the cut text into the new footnote, deleting the old 'manual' footnote number. Do-able, but you'd need to have many such footnotes to process to make the coding effort worthwhile. For an idea of what's involved, see my post on a somewhat-related issue at: http://www.techsupportforum.com/micr...footnotes.html -- Cheers macropod [Microsoft MVP - Word] "Joshua Kreitzer" wrote in message ... The decimal-numbered footnotes were inserted using the Insert/ Reference/Footnote function in Word and numbered manually, and yes, it was a fair amount of work to do them that way. Also, I am tracking changes. Cutting the footnote content, deleting the footnote, reinserting it, and pasting the content will work, but it would be very time- consuming. That's why I'm looking for an easier way. Joshua Kreitzer On Apr 7, 6:23 pm, "Suzanne S. Barnhill" wrote: If these are bona fide "footnotes" created using the Insert | Reference | Footnote function in Word, it would have been very difficult in the first place to have numbers such as 3.1, 3.2, etc. (they'd have to be done manually), and they would still update automatically (though if you're tracking changes you won't see the right numbers till you accept the changes). You may need to cut the footnote content, delete the footnote, reinsert it, and paste the content. "Joshua Kreitzer" wrote in message ... I'm using Microsoft Word 2002 and I have a document in which I would like footnotes to be numbered consecutively: 1, 2, 3, 4, etc. However, the footnotes contain stretches of numbers that are decimals (for example, footnote 3 might be followed by footnote 3.1, 3.2, 3.3, etc.) and other sequences that are just plain out of order. Is there any kind of macro or other method that can be used to automatically renumber the footnotes starting with 1 and continuing in whole numbers until the end of the document? Thanks for any advice you can provide. |
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#6
Posted to microsoft.public.word.newusers
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Renumbering footnotes
For the record, the way these footnotes got into the footnote area was
that for each decimal-numbered footnote, the "Insert-Reference- Footnote" function was used, the appropriate decimal number was typed into the "Custom mark" box, and "Insert" was clicked. The reason the footnotes were numbered this way is that this is the manuscript of a book which has gone through several revisions. In each revision, some more text was added, which required the addition of decimal-numbered footnotes between the existing footnotes to avoid having to renumber all the later notes. However, at this time it is desired to clean up the numbering and just have whole-numbered footnotes. Each chapter is a separate document and the footnotes start over with 1 at the start of each chapter, so at least I don't have to be concerned with continuous numbering from chapter to chapter. Joshua Kreitzer On Apr 7, 9:08*pm, "macropod" wrote: Hi Joshua, So how did the author get footnotes 3.1, 3.2, etc into to footnote area? By creating new paragraphs for footnote 3 and manually numbering them? If so, it seems you're after a macro to: . go through the footnotes, finding paragraphs beginning with 3.1, 3.2, etc; . cut any such paragraphs from the existing footnotes; . find the corresponding entry in the body of the document; . find & replace the corresponding entry in the body of the document with a genuine footnote; . paste the cut text into the new footnote, deleting the old 'manual' footnote number. Do-able, but you'd need to have many such footnotes to process to make the coding effort worthwhile. For an idea of what's involved, see my post on a somewhat-related issue at:http://www.techsupportforum.com/micr...soft-office-su... -- Cheers macropod [Microsoft MVP - Word] "Joshua Kreitzer" wrote in ... The decimal-numbered footnotes were inserted using the Insert/ Reference/Footnote function in Word and numbered manually, and yes, it was a fair amount of work to do them that way. Also, I am tracking changes. Cutting the footnote content, deleting the footnote, reinserting it, and pasting the content will work, but it would be very time- consuming. That's why I'm looking for an easier way. On Apr 7, 6:23 pm, "Suzanne S. Barnhill" wrote: If these are bona fide "footnotes" created using the Insert | Reference | Footnote function in Word, it would have been very difficult in the first place to have numbers such as 3.1, 3.2, etc. (they'd have to be done manually), and they would still update automatically (though if you're tracking changes you won't see the right numbers till you accept the changes). You may need to cut the footnote content, delete the footnote, reinsert it, and paste the content. "Joshua Kreitzer" wrote in message ... I'm using Microsoft Word 2002 and I have a document in which I would like footnotes to be numbered consecutively: 1, 2, 3, 4, etc. However, the footnotes contain stretches of numbers that are decimals (for example, footnote 3 might be followed by footnote 3.1, 3.2, 3.3, etc.) and other sequences that are just plain out of order. Is there any kind of macro or other method that can be used to automatically renumber the footnotes starting with 1 and continuing in whole numbers until the end of the document? Thanks for any advice you can provide. |
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#7
Posted to microsoft.public.word.newusers
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Renumbering footnotes
Since the later footnotes would have renumbered themselves automatically
when you inserted new ones, I don't think "avoid having to renumber all the later notes" is a very good rationale; now if you wanted to keep the footnote numbers the same to avoid confusion, I can understand that argument. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Joshua Kreitzer" wrote in message ... For the record, the way these footnotes got into the footnote area was that for each decimal-numbered footnote, the "Insert-Reference- Footnote" function was used, the appropriate decimal number was typed into the "Custom mark" box, and "Insert" was clicked. The reason the footnotes were numbered this way is that this is the manuscript of a book which has gone through several revisions. In each revision, some more text was added, which required the addition of decimal-numbered footnotes between the existing footnotes to avoid having to renumber all the later notes. However, at this time it is desired to clean up the numbering and just have whole-numbered footnotes. Each chapter is a separate document and the footnotes start over with 1 at the start of each chapter, so at least I don't have to be concerned with continuous numbering from chapter to chapter. Joshua Kreitzer On Apr 7, 9:08 pm, "macropod" wrote: Hi Joshua, So how did the author get footnotes 3.1, 3.2, etc into to footnote area? By creating new paragraphs for footnote 3 and manually numbering them? If so, it seems you're after a macro to: . go through the footnotes, finding paragraphs beginning with 3.1, 3.2, etc; . cut any such paragraphs from the existing footnotes; . find the corresponding entry in the body of the document; . find & replace the corresponding entry in the body of the document with a genuine footnote; . paste the cut text into the new footnote, deleting the old 'manual' footnote number. Do-able, but you'd need to have many such footnotes to process to make the coding effort worthwhile. For an idea of what's involved, see my post on a somewhat-related issue at:http://www.techsupportforum.com/micr...soft-office-su... -- Cheers macropod [Microsoft MVP - Word] "Joshua Kreitzer" wrote in ... The decimal-numbered footnotes were inserted using the Insert/ Reference/Footnote function in Word and numbered manually, and yes, it was a fair amount of work to do them that way. Also, I am tracking changes. Cutting the footnote content, deleting the footnote, reinserting it, and pasting the content will work, but it would be very time- consuming. That's why I'm looking for an easier way. On Apr 7, 6:23 pm, "Suzanne S. Barnhill" wrote: If these are bona fide "footnotes" created using the Insert | Reference | Footnote function in Word, it would have been very difficult in the first place to have numbers such as 3.1, 3.2, etc. (they'd have to be done manually), and they would still update automatically (though if you're tracking changes you won't see the right numbers till you accept the changes). You may need to cut the footnote content, delete the footnote, reinsert it, and paste the content. "Joshua Kreitzer" wrote in message ... I'm using Microsoft Word 2002 and I have a document in which I would like footnotes to be numbered consecutively: 1, 2, 3, 4, etc. However, the footnotes contain stretches of numbers that are decimals (for example, footnote 3 might be followed by footnote 3.1, 3.2, 3.3, etc.) and other sequences that are just plain out of order. Is there any kind of macro or other method that can be used to automatically renumber the footnotes starting with 1 and continuing in whole numbers until the end of the document? Thanks for any advice you can provide. |
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#8
Posted to microsoft.public.word.newusers
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Renumbering footnotes
This was for a book with looseleaf updates. In prior revisions, the
goal had been to change only those pages that needed to be changed due to new content. It's true that new footnotes could have been inserted with automatic renumbering. However, that would have effectively required the looseleaf update to have every succeeding page in the chapter reprinted in order to take account the changes in footnote numbering. By inserting decimal-numbered footnotes, the content that wasn't being changed in a given update would not need to be reprinted for that update. Now, however, a completely revised edition is being prepared and so the footnotes are to be cleaned up to use consecutive whole numbers. Joshua Kreitzer On Apr 7, 11:06*pm, "Suzanne S. Barnhill" wrote: Since the later footnotes would have renumbered themselves automatically when you inserted new ones, I don't think "avoid having to renumber all the later notes" is a very good rationale; now if you wanted to keep the footnote numbers the same to avoid confusion, I can understand that argument. "Joshua Kreitzer" wrote in message ... The reason the footnotes were numbered this way is that this is the manuscript of a book which has gone through several revisions. In each revision, some more text was added, which required the addition of decimal-numbered footnotes between the existing footnotes to avoid having to renumber all the later notes. However, at this time it is desired to clean up the numbering and just have whole-numbered footnotes. |
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#9
Posted to microsoft.public.word.newusers
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Renumbering footnotes
Fair enough, though there's a link to a cautionary tale wrt insert pages at
http://word.mvps.org/FAQs/Numbering/ChapterNumber.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Joshua Kreitzer" wrote in message ... This was for a book with looseleaf updates. In prior revisions, the goal had been to change only those pages that needed to be changed due to new content. It's true that new footnotes could have been inserted with automatic renumbering. However, that would have effectively required the looseleaf update to have every succeeding page in the chapter reprinted in order to take account the changes in footnote numbering. By inserting decimal-numbered footnotes, the content that wasn't being changed in a given update would not need to be reprinted for that update. Now, however, a completely revised edition is being prepared and so the footnotes are to be cleaned up to use consecutive whole numbers. Joshua Kreitzer On Apr 7, 11:06 pm, "Suzanne S. Barnhill" wrote: Since the later footnotes would have renumbered themselves automatically when you inserted new ones, I don't think "avoid having to renumber all the later notes" is a very good rationale; now if you wanted to keep the footnote numbers the same to avoid confusion, I can understand that argument. "Joshua Kreitzer" wrote in message ... The reason the footnotes were numbered this way is that this is the manuscript of a book which has gone through several revisions. In each revision, some more text was added, which required the addition of decimal-numbered footnotes between the existing footnotes to avoid having to renumber all the later notes. However, at this time it is desired to clean up the numbering and just have whole-numbered footnotes. |
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