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Joe Schmeier Joe Schmeier is offline
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Posts: 3
Default Directory Question, maybe?

I have a need to do the following:

Title Page(s)
Table of Contents (preferably with bookmarks)
Content in "sections"

Content in "sections" refers to data merged from an Excel worksheet, one
"section" per row. Each "section" would be an item in the TOC, preferbly
linked)

I've almost gotten this working with the directory merge, but I don't know
how to NOT repeat the Title Page and TOC or how to construct the TOC. In my
mind, it seems I'd have to merge the data in two times, once for the TOC and
once for the actual content.

I created the document, browsed to the data source, inserted and formatted
mailmerge fields, and completed the merge.

Thanks.

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Doug Robbins - Word MVP Doug Robbins - Word MVP is offline
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Posts: 8,832
Default Directory Question, maybe?

Without know more about your data, it is hard to be precise.

Is there only one title per merge?

How does the data that creates the Table of Contents compare to the data
that creates the Content?

Is it possible to build the Table of Contents from the Content data after
merging it into Word (using the built-in Table of Contents facility)?



--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Joe Schmeier" wrote in message
...
I have a need to do the following:

Title Page(s)
Table of Contents (preferably with bookmarks)
Content in "sections"

Content in "sections" refers to data merged from an Excel worksheet, one
"section" per row. Each "section" would be an item in the TOC, preferbly
linked)

I've almost gotten this working with the directory merge, but I don't know
how to NOT repeat the Title Page and TOC or how to construct the TOC. In
my
mind, it seems I'd have to merge the data in two times, once for the TOC
and
once for the actual content.

I created the document, browsed to the data source, inserted and formatted
mailmerge fields, and completed the merge.

Thanks.

  #3   Report Post  
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Joe Schmeier Joe Schmeier is offline
external usenet poster
 
Posts: 3
Default Directory Question, maybe?

Sorry, Doug. I know this is really two questions:

I don't think I was clear about the first part. I want a cover page that
has on it "My Directory". If I have that set up before executing the merge,
that page gets reproduced for every record. I only want it to appear once,
before all the merged records. (I think this answers your first question, one
title per merge)

Second part is the TOC. I was playing with using merge fields for the
bookmarks throughout the document. (That is my understanding of how a table
of contents works.) I think I can get that part done, so the document
contains bookmark1, bookmark2, etc, corresponding to the database records.
Among other things, each row has what will end up being section names after
the merge.

So:
beginning
Cover Page (static)
Other Preliminary Pages (static)
TOC (dynamic)
merged data (dynamic)
end

I know I could add the Cover page (really a few pages) and TOC after, but if
I can get the merge to do it I think it will be fewer steps to recreate these
docs when the underlying data changes.

I'm not trying to be vague, hope I've given you enough.

"Doug Robbins - Word MVP" wrote:

Without know more about your data, it is hard to be precise.

Is there only one title per merge?

How does the data that creates the Table of Contents compare to the data
that creates the Content?

Is it possible to build the Table of Contents from the Content data after
merging it into Word (using the built-in Table of Contents facility)?



--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Joe Schmeier" wrote in message
...
I have a need to do the following:

Title Page(s)
Table of Contents (preferably with bookmarks)
Content in "sections"

Content in "sections" refers to data merged from an Excel worksheet, one
"section" per row. Each "section" would be an item in the TOC, preferbly
linked)

I've almost gotten this working with the directory merge, but I don't know
how to NOT repeat the Title Page and TOC or how to construct the TOC. In
my
mind, it seems I'd have to merge the data in two times, once for the TOC
and
once for the actual content.

I created the document, browsed to the data source, inserted and formatted
mailmerge fields, and completed the merge.

Thanks.

  #4   Report Post  
Posted to microsoft.public.word.mailmerge.fields
Doug Robbins - Word MVP Doug Robbins - Word MVP is offline
external usenet poster
 
Posts: 8,832
Default Directory Question, maybe?

I believe that your only option is to execute the directory merge and then
add the other stuff afterwards.

I think that your concept of how a table of contents works is not correct.
A bookmark can be used to define the area of a document from which the table
of contents is to be built, but a table of contents is not build from
multiple bookmarks.

Can you give an example of the data in the data source and what the
corresponding table of contents entries would be like.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Joe Schmeier" wrote in message
...
Sorry, Doug. I know this is really two questions:

I don't think I was clear about the first part. I want a cover page that
has on it "My Directory". If I have that set up before executing the
merge,
that page gets reproduced for every record. I only want it to appear
once,
before all the merged records. (I think this answers your first question,
one
title per merge)

Second part is the TOC. I was playing with using merge fields for the
bookmarks throughout the document. (That is my understanding of how a
table
of contents works.) I think I can get that part done, so the document
contains bookmark1, bookmark2, etc, corresponding to the database records.
Among other things, each row has what will end up being section names
after
the merge.

So:
beginning
Cover Page (static)
Other Preliminary Pages (static)
TOC (dynamic)
merged data (dynamic)
end

I know I could add the Cover page (really a few pages) and TOC after, but
if
I can get the merge to do it I think it will be fewer steps to recreate
these
docs when the underlying data changes.

I'm not trying to be vague, hope I've given you enough.

"Doug Robbins - Word MVP" wrote:

Without know more about your data, it is hard to be precise.

Is there only one title per merge?

How does the data that creates the Table of Contents compare to the data
that creates the Content?

Is it possible to build the Table of Contents from the Content data after
merging it into Word (using the built-in Table of Contents facility)?



--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Joe Schmeier" wrote in message
...
I have a need to do the following:

Title Page(s)
Table of Contents (preferably with bookmarks)
Content in "sections"

Content in "sections" refers to data merged from an Excel worksheet,
one
"section" per row. Each "section" would be an item in the TOC,
preferbly
linked)

I've almost gotten this working with the directory merge, but I don't
know
how to NOT repeat the Title Page and TOC or how to construct the TOC.
In
my
mind, it seems I'd have to merge the data in two times, once for the
TOC
and
once for the actual content.

I created the document, browsed to the data source, inserted and
formatted
mailmerge fields, and completed the merge.

Thanks.

  #5   Report Post  
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Joe Schmeier Joe Schmeier is offline
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Posts: 3
Default Directory Question, maybe?

Thanks for your input. I think you are right and I'm gonna do the merge
first, then the TOC, then the rest. Peace out!

"Doug Robbins - Word MVP" wrote:

I believe that your only option is to execute the directory merge and then
add the other stuff afterwards.

I think that your concept of how a table of contents works is not correct.
A bookmark can be used to define the area of a document from which the table
of contents is to be built, but a table of contents is not build from
multiple bookmarks.

Can you give an example of the data in the data source and what the
corresponding table of contents entries would be like.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Joe Schmeier" wrote in message
...
Sorry, Doug. I know this is really two questions:

I don't think I was clear about the first part. I want a cover page that
has on it "My Directory". If I have that set up before executing the
merge,
that page gets reproduced for every record. I only want it to appear
once,
before all the merged records. (I think this answers your first question,
one
title per merge)

Second part is the TOC. I was playing with using merge fields for the
bookmarks throughout the document. (That is my understanding of how a
table
of contents works.) I think I can get that part done, so the document
contains bookmark1, bookmark2, etc, corresponding to the database records.
Among other things, each row has what will end up being section names
after
the merge.

So:
beginning
Cover Page (static)
Other Preliminary Pages (static)
TOC (dynamic)
merged data (dynamic)
end

I know I could add the Cover page (really a few pages) and TOC after, but
if
I can get the merge to do it I think it will be fewer steps to recreate
these
docs when the underlying data changes.

I'm not trying to be vague, hope I've given you enough.

"Doug Robbins - Word MVP" wrote:

Without know more about your data, it is hard to be precise.

Is there only one title per merge?

How does the data that creates the Table of Contents compare to the data
that creates the Content?

Is it possible to build the Table of Contents from the Content data after
merging it into Word (using the built-in Table of Contents facility)?



--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Joe Schmeier" wrote in message
...
I have a need to do the following:

Title Page(s)
Table of Contents (preferably with bookmarks)
Content in "sections"

Content in "sections" refers to data merged from an Excel worksheet,
one
"section" per row. Each "section" would be an item in the TOC,
preferbly
linked)

I've almost gotten this working with the directory merge, but I don't
know
how to NOT repeat the Title Page and TOC or how to construct the TOC.
In
my
mind, it seems I'd have to merge the data in two times, once for the
TOC
and
once for the actual content.

I created the document, browsed to the data source, inserted and
formatted
mailmerge fields, and completed the merge.

Thanks.

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