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#1
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"Best Practice" - Templates/Building Blocks
Hello all,
I am in the process of setting up new templates for our company. There are quite a few templates, and all have similar characteristics but slightly different information. I am creating them as .dotx files (working in Word 2007). I'm trying to figure out the best way to use Quick Parts within the context of multiple templates. There is some information (for example, addresses of different company locations) that need to be inserted into several of the templates. I'd like to create Quick Parts for doing this, and in fact have done this in one of the templates. However, I don't see any way to add them to other templates without recreating them each time. Obviously I am fuzzy on how exactly these Quick Parts are stored. Ideally, I'd be able to (a) import/export them between templates (best case scenario), or (b) store them in some common location and then access them from each template. However, considering that the templates are to be used company-wide, it seems like option b would be quite complicated in terms of enabling everyone to *easily*/seamlessly access the common storage location. [It's becoming somewhat clearer to me that what would be fantastic would be to create "families" of templates - all using the same styles, Quick Parts, etc. This would allow one to change the styles for all templates at once - for example, if it was decided to change the corporate font - without having to go into each template and change it individually. Am I off-base here - is there actually a way to do this that I am totally missing??] Any suggestions or solutions would be much appreciated! Jen |
#2
Posted to microsoft.public.word.docmanagement
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"Best Practice" - Templates/Building Blocks
Based on a very brief test, it appears to be possible to save quick parts in
a template that is loaded as an add-in by having been saved in the Word Startup folder and then have the quick part available for use in a document created from another template. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "JenC" wrote in message ... Hello all, I am in the process of setting up new templates for our company. There are quite a few templates, and all have similar characteristics but slightly different information. I am creating them as .dotx files (working in Word 2007). I'm trying to figure out the best way to use Quick Parts within the context of multiple templates. There is some information (for example, addresses of different company locations) that need to be inserted into several of the templates. I'd like to create Quick Parts for doing this, and in fact have done this in one of the templates. However, I don't see any way to add them to other templates without recreating them each time. Obviously I am fuzzy on how exactly these Quick Parts are stored. Ideally, I'd be able to (a) import/export them between templates (best case scenario), or (b) store them in some common location and then access them from each template. However, considering that the templates are to be used company-wide, it seems like option b would be quite complicated in terms of enabling everyone to *easily*/seamlessly access the common storage location. [It's becoming somewhat clearer to me that what would be fantastic would be to create "families" of templates - all using the same styles, Quick Parts, etc. This would allow one to change the styles for all templates at once - for example, if it was decided to change the corporate font - without having to go into each template and change it individually. Am I off-base here - is there actually a way to do this that I am totally missing??] Any suggestions or solutions would be much appreciated! Jen |
#3
Posted to microsoft.public.word.docmanagement
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"Best Practice" - Templates/Building Blocks
Based on a very brief test, it appears to be possible to save quick parts in
a template that is loaded as an add-in by having been saved in the Word Startup folder and then have the quick part available for use in a document created from another template. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "JenC" wrote in message ... Hello all, I am in the process of setting up new templates for our company. There are quite a few templates, and all have similar characteristics but slightly different information. I am creating them as .dotx files (working in Word 2007). I'm trying to figure out the best way to use Quick Parts within the context of multiple templates. There is some information (for example, addresses of different company locations) that need to be inserted into several of the templates. I'd like to create Quick Parts for doing this, and in fact have done this in one of the templates. However, I don't see any way to add them to other templates without recreating them each time. Obviously I am fuzzy on how exactly these Quick Parts are stored. Ideally, I'd be able to (a) import/export them between templates (best case scenario), or (b) store them in some common location and then access them from each template. However, considering that the templates are to be used company-wide, it seems like option b would be quite complicated in terms of enabling everyone to *easily*/seamlessly access the common storage location. [It's becoming somewhat clearer to me that what would be fantastic would be to create "families" of templates - all using the same styles, Quick Parts, etc. This would allow one to change the styles for all templates at once - for example, if it was decided to change the corporate font - without having to go into each template and change it individually. Am I off-base here - is there actually a way to do this that I am totally missing??] Any suggestions or solutions would be much appreciated! Jen |
#4
Posted to microsoft.public.word.docmanagement
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"Best Practice" - Templates/Building Blocks
Also take a look at
http://gregmaxey.mvps.org/Word2007_B...&_AutoText.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "JenC" wrote in message ... Hello all, I am in the process of setting up new templates for our company. There are quite a few templates, and all have similar characteristics but slightly different information. I am creating them as .dotx files (working in Word 2007). I'm trying to figure out the best way to use Quick Parts within the context of multiple templates. There is some information (for example, addresses of different company locations) that need to be inserted into several of the templates. I'd like to create Quick Parts for doing this, and in fact have done this in one of the templates. However, I don't see any way to add them to other templates without recreating them each time. Obviously I am fuzzy on how exactly these Quick Parts are stored. Ideally, I'd be able to (a) import/export them between templates (best case scenario), or (b) store them in some common location and then access them from each template. However, considering that the templates are to be used company-wide, it seems like option b would be quite complicated in terms of enabling everyone to *easily*/seamlessly access the common storage location. [It's becoming somewhat clearer to me that what would be fantastic would be to create "families" of templates - all using the same styles, Quick Parts, etc. This would allow one to change the styles for all templates at once - for example, if it was decided to change the corporate font - without having to go into each template and change it individually. Am I off-base here - is there actually a way to do this that I am totally missing??] Any suggestions or solutions would be much appreciated! Jen |
#5
Posted to microsoft.public.word.docmanagement
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"Best Practice" - Templates/Building Blocks
Also take a look at
http://gregmaxey.mvps.org/Word2007_B...&_AutoText.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "JenC" wrote in message ... Hello all, I am in the process of setting up new templates for our company. There are quite a few templates, and all have similar characteristics but slightly different information. I am creating them as .dotx files (working in Word 2007). I'm trying to figure out the best way to use Quick Parts within the context of multiple templates. There is some information (for example, addresses of different company locations) that need to be inserted into several of the templates. I'd like to create Quick Parts for doing this, and in fact have done this in one of the templates. However, I don't see any way to add them to other templates without recreating them each time. Obviously I am fuzzy on how exactly these Quick Parts are stored. Ideally, I'd be able to (a) import/export them between templates (best case scenario), or (b) store them in some common location and then access them from each template. However, considering that the templates are to be used company-wide, it seems like option b would be quite complicated in terms of enabling everyone to *easily*/seamlessly access the common storage location. [It's becoming somewhat clearer to me that what would be fantastic would be to create "families" of templates - all using the same styles, Quick Parts, etc. This would allow one to change the styles for all templates at once - for example, if it was decided to change the corporate font - without having to go into each template and change it individually. Am I off-base here - is there actually a way to do this that I am totally missing??] Any suggestions or solutions would be much appreciated! Jen |
#6
Posted to microsoft.public.word.docmanagement
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"Best Practice" - Templates/Building Blocks
Yes, that is the same behavior as for AutoTexts in earlier versions of Word.
-- Stefan Blom Microsoft Word MVP (Message posted via NNTP) "Doug Robbins - Word MVP" wrote in message ... Based on a very brief test, it appears to be possible to save quick parts in a template that is loaded as an add-in by having been saved in the Word Startup folder and then have the quick part available for use in a document created from another template. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "JenC" wrote in message ... Hello all, I am in the process of setting up new templates for our company. There are quite a few templates, and all have similar characteristics but slightly different information. I am creating them as .dotx files (working in Word 2007). I'm trying to figure out the best way to use Quick Parts within the context of multiple templates. There is some information (for example, addresses of different company locations) that need to be inserted into several of the templates. I'd like to create Quick Parts for doing this, and in fact have done this in one of the templates. However, I don't see any way to add them to other templates without recreating them each time. Obviously I am fuzzy on how exactly these Quick Parts are stored. Ideally, I'd be able to (a) import/export them between templates (best case scenario), or (b) store them in some common location and then access them from each template. However, considering that the templates are to be used company-wide, it seems like option b would be quite complicated in terms of enabling everyone to *easily*/seamlessly access the common storage location. [It's becoming somewhat clearer to me that what would be fantastic would be to create "families" of templates - all using the same styles, Quick Parts, etc. This would allow one to change the styles for all templates at once - for example, if it was decided to change the corporate font - without having to go into each template and change it individually. Am I off-base here - is there actually a way to do this that I am totally missing??] Any suggestions or solutions would be much appreciated! Jen |
#7
Posted to microsoft.public.word.docmanagement
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"Best Practice" - Templates/Building Blocks
Yes, that is the same behavior as for AutoTexts in earlier versions of Word.
-- Stefan Blom Microsoft Word MVP (Message posted via NNTP) "Doug Robbins - Word MVP" wrote in message ... Based on a very brief test, it appears to be possible to save quick parts in a template that is loaded as an add-in by having been saved in the Word Startup folder and then have the quick part available for use in a document created from another template. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "JenC" wrote in message ... Hello all, I am in the process of setting up new templates for our company. There are quite a few templates, and all have similar characteristics but slightly different information. I am creating them as .dotx files (working in Word 2007). I'm trying to figure out the best way to use Quick Parts within the context of multiple templates. There is some information (for example, addresses of different company locations) that need to be inserted into several of the templates. I'd like to create Quick Parts for doing this, and in fact have done this in one of the templates. However, I don't see any way to add them to other templates without recreating them each time. Obviously I am fuzzy on how exactly these Quick Parts are stored. Ideally, I'd be able to (a) import/export them between templates (best case scenario), or (b) store them in some common location and then access them from each template. However, considering that the templates are to be used company-wide, it seems like option b would be quite complicated in terms of enabling everyone to *easily*/seamlessly access the common storage location. [It's becoming somewhat clearer to me that what would be fantastic would be to create "families" of templates - all using the same styles, Quick Parts, etc. This would allow one to change the styles for all templates at once - for example, if it was decided to change the corporate font - without having to go into each template and change it individually. Am I off-base here - is there actually a way to do this that I am totally missing??] Any suggestions or solutions would be much appreciated! Jen |
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