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Blue Max Blue Max is offline
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Default Multiple references to the same footnote ?

How do we put multiple references in the body of the text to the same
footnote? For example, three superscript number "3" 's in different
paragraphs that all refer to the same footnote. We also want all three
footnote references in the body to be re-numbered (updated) if another
footnote is inserted before the third footnote. Can this be done?

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Suzanne S. Barnhill Suzanne S. Barnhill is offline
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Default Multiple references to the same footnote ?

Insert | Reference | Cross-reference to Footnote: Footnote number
(formatted).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Blue Max" wrote in message
...
How do we put multiple references in the body of the text to the same
footnote? For example, three superscript number "3" 's in different
paragraphs that all refer to the same footnote. We also want all three
footnote references in the body to be re-numbered (updated) if another
footnote is inserted before the third footnote. Can this be done?




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Blue Max Blue Max is offline
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Default Multiple references to the same footnote ?

Thank you, Suzanne, this appears to be exactly what we needed. However, we
cannot get the cross-reference numbers to update after inserting a new
footnote. We can right-click and update each one independently, but how do
we force all the cross-references to update? Shouldn't this happen
automatically and immediately by default?

Thanks,

Richard

************************
"Suzanne S. Barnhill" wrote in message
...
Insert | Reference | Cross-reference to Footnote: Footnote number
(formatted).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Blue Max" wrote in message
...
How do we put multiple references in the body of the text to the same
footnote? For example, three superscript number "3" 's in different
paragraphs that all refer to the same footnote. We also want all three
footnote references in the body to be re-numbered (updated) if another
footnote is inserted before the third footnote. Can this be done?





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Blue Max Blue Max is offline
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Default Multiple references to the same footnote ?

Thanks, Peter, what advantages might bookmarks have over cross-referencing?

**************************
"Peter A" wrote in message
om...
In article ,
says...
How do we put multiple references in the body of the text to the same
footnote? For example, three superscript number "3" 's in different
paragraphs that all refer to the same footnote. We also want all three
footnote references in the body to be re-numbered (updated) if another
footnote is inserted before the third footnote. Can this be done?



Insert the first footnote as usual, then use a bookmark to reference the
superscripted number in the other locations.

--
Peter Aitken
Author, MS Word for Medical and Technical Writers
www.tech-word.com




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Suzanne S. Barnhill Suzanne S. Barnhill is offline
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Default Multiple references to the same footnote ?

Cross-references unfortunately don't update automatically but should update
when you print, switch to Print Preview, or update fields generally.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Blue Max" wrote in message
...
Thank you, Suzanne, this appears to be exactly what we needed. However,
we cannot get the cross-reference numbers to update after inserting a new
footnote. We can right-click and update each one independently, but how
do we force all the cross-references to update? Shouldn't this happen
automatically and immediately by default?

Thanks,

Richard

************************
"Suzanne S. Barnhill" wrote in message
...
Insert | Reference | Cross-reference to Footnote: Footnote number
(formatted).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Blue Max" wrote in message
...
How do we put multiple references in the body of the text to the same
footnote? For example, three superscript number "3" 's in different
paragraphs that all refer to the same footnote. We also want all three
footnote references in the body to be re-numbered (updated) if another
footnote is inserted before the third footnote. Can this be done?







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Suzanne S. Barnhill Suzanne S. Barnhill is offline
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Posts: 33,624
Default Multiple references to the same footnote ?

The important point here, however, being that footnotes already have
built-in bookmarks (they're listed separately in the cross-reference
dialog), so that you don't have to actually bookmark them.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Peter A" wrote in message
om...
In article ,
says...
Thanks, Peter, what advantages might bookmarks have over
cross-referencing?

**************************
"Peter A" wrote in message
om...
In article ,
says...
How do we put multiple references in the body of the text to the same
footnote? For example, three superscript number "3" 's in different
paragraphs that all refer to the same footnote. We also want all
three
footnote references in the body to be re-numbered (updated) if another
footnote is inserted before the third footnote. Can this be done?



Insert the first footnote as usual, then use a bookmark to reference
the
superscripted number in the other locations.

--
Peter Aitken
Author, MS Word for Medical and Technical Writers
www.tech-word.com




Same thing - you use a cross reference to refer to a bookmark.

--
Peter Aitken
Author, MS Word for Medical and Technical Writers
www.tech-word.com



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Blue Max Blue Max is offline
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Posts: 43
Default Multiple references to the same footnote ?

Thank you for the instruction on how this feature works. We have used
wordprocessors that also provide a feature that will update or refresh all
the cross-references upon request by the user. For example, the user can
refresh all references in Corel Wordperfect by selecting a menu option to
'generate' the cross references. In our opinion, this is an extremely
effective approach to making sure the references are functioning correctly
and displaying the proper information.

Thanks,

Richard

"Suzanne S. Barnhill" wrote in message
...
Cross-references unfortunately don't update automatically but should
update when you print, switch to Print Preview, or update fields
generally.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Blue Max" wrote in message
...
Thank you, Suzanne, this appears to be exactly what we needed. However,
we cannot get the cross-reference numbers to update after inserting a new
footnote. We can right-click and update each one independently, but how
do we force all the cross-references to update? Shouldn't this happen
automatically and immediately by default?

Thanks,

Richard

************************
"Suzanne S. Barnhill" wrote in message
...
Insert | Reference | Cross-reference to Footnote: Footnote number
(formatted).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Blue Max" wrote in message
...
How do we put multiple references in the body of the text to the same
footnote? For example, three superscript number "3" 's in different
paragraphs that all refer to the same footnote. We also want all three
footnote references in the body to be re-numbered (updated) if another
footnote is inserted before the third footnote. Can this be done?








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PeterMcC PeterMcC is offline
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Posts: 51
Default Multiple references to the same footnote ?

Blue Max wrote in


Thank you for the instruction on how this feature works. We have used
wordprocessors that also provide a feature that will update or
refresh all the cross-references upon request by the user. For
example, the user can refresh all references in Corel Wordperfect by
selecting a menu option to 'generate' the cross references. In our
opinion, this is an extremely effective approach to making sure the
references are functioning correctly and displaying the proper
information.


Will "Update fields" not do that?

--
PeterMcC
If you feel that any of the above is incorrect,
inappropriate or offensive in any way,
please ignore it and accept my apologies.


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Graham Mayor Graham Mayor is offline
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Posts: 19,312
Default Multiple references to the same footnote ?

The sample update macro at http://www.gmayor.com/installing_macro.htm added
to a toolbar button is a simple way of updating the fields in a document.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Blue Max wrote:
Thank you for the instruction on how this feature works. We have used
wordprocessors that also provide a feature that will update or
refresh all the cross-references upon request by the user. For
example, the user can refresh all references in Corel Wordperfect by
selecting a menu option to 'generate' the cross references. In our
opinion, this is an extremely effective approach to making sure the
references are functioning correctly and displaying the proper
information.
Thanks,

Richard

"Suzanne S. Barnhill" wrote in message
...
Cross-references unfortunately don't update automatically but should
update when you print, switch to Print Preview, or update fields
generally.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Blue Max" wrote in message
...
Thank you, Suzanne, this appears to be exactly what we needed. However,
we cannot get the cross-reference numbers to update after
inserting a new footnote. We can right-click and update each one
independently, but how do we force all the cross-references to
update? Shouldn't this happen automatically and immediately by
default? Thanks,

Richard

************************
"Suzanne S. Barnhill" wrote in message
...
Insert | Reference | Cross-reference to Footnote: Footnote number
(formatted).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Blue Max" wrote in message
...
How do we put multiple references in the body of the text to the
same footnote? For example, three superscript number "3" 's in
different paragraphs that all refer to the same footnote. We
also want all three footnote references in the body to be
re-numbered (updated) if another footnote is inserted before the
third footnote. Can this be done?



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Blue Max Blue Max is offline
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Posts: 43
Default Multiple references to the same footnote ?

Thank you for the hint, Graham.

Richard

***************
"Graham Mayor" wrote in message
...
The sample update macro at http://www.gmayor.com/installing_macro.htm
added to a toolbar button is a simple way of updating the fields in a
document.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Blue Max wrote:
Thank you for the instruction on how this feature works. We have used
wordprocessors that also provide a feature that will update or
refresh all the cross-references upon request by the user. For
example, the user can refresh all references in Corel Wordperfect by
selecting a menu option to 'generate' the cross references. In our
opinion, this is an extremely effective approach to making sure the
references are functioning correctly and displaying the proper
information.
Thanks,

Richard

"Suzanne S. Barnhill" wrote in message
...
Cross-references unfortunately don't update automatically but should
update when you print, switch to Print Preview, or update fields
generally.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Blue Max" wrote in message
...
Thank you, Suzanne, this appears to be exactly what we needed. However,
we cannot get the cross-reference numbers to update after
inserting a new footnote. We can right-click and update each one
independently, but how do we force all the cross-references to
update? Shouldn't this happen automatically and immediately by
default? Thanks,

Richard

************************
"Suzanne S. Barnhill" wrote in message
...
Insert | Reference | Cross-reference to Footnote: Footnote number
(formatted).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Blue Max" wrote in message
...
How do we put multiple references in the body of the text to the
same footnote? For example, three superscript number "3" 's in
different paragraphs that all refer to the same footnote. We
also want all three footnote references in the body to be
re-numbered (updated) if another footnote is inserted before the
third footnote. Can this be done?




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Blue Max Blue Max is offline
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Posts: 43
Default Multiple references to the same footnote ?

Thank you, Peter. You are very likely correct. As a new user, I am not
familiar with this feature. Where is it found in Word 2007?

Thanks,
Richard

*************
"PeterMcC" wrote in message
...
Blue Max wrote in


Thank you for the instruction on how this feature works. We have used
wordprocessors that also provide a feature that will update or
refresh all the cross-references upon request by the user. For
example, the user can refresh all references in Corel Wordperfect by
selecting a menu option to 'generate' the cross references. In our
opinion, this is an extremely effective approach to making sure the
references are functioning correctly and displaying the proper
information.


Will "Update fields" not do that?

--
PeterMcC
If you feel that any of the above is incorrect,
inappropriate or offensive in any way,
please ignore it and accept my apologies.


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