Reply
 
Thread Tools Display Modes
  #1   Report Post  
Posted to microsoft.public.word.mailmerge.fields
Peggy Peggy is offline
external usenet poster
 
Posts: 23
Default How do I mail merge without losing excel number formatting?

When I do a mail merge, I lose the currency and % formatting of the numbers
in my spreadsheet. Can anyone help?
  #2   Report Post  
Posted to microsoft.public.word.mailmerge.fields
macropod[_2_] macropod[_2_] is offline
external usenet poster
 
Posts: 2,059
Default How do I mail merge without losing excel number formatting?

Hi Peggy,

To control number & currency formatting in Word, add a numeric picture switch to the mergefield. To do this:
.. select the field;
.. press Shift-F9 to reveal the field coding. It should look something like {MERGEFIELD MyData};
.. edit the field so that you get {MERGEFIELD MyData \# $,0.00} (or whatever other numeric format you prefer - see below);
.. position the cursor anywhere in this field and press F9 to update it;
.. run your mailmerge.

Note: The '\# $,0.00' in the field is referred to as a numeric picture switch. Other possibilities include:
.. \# 0 for rounded whole numbers
.. \# ,0 for rounded whole numbers with a thousands separator
.. \# ,0.00 for numbers accurate to two decimal places, with a thousands separator
.. \# $,0 for rounded whole dollars with a thousands separator
.. \# "$,0.00;($,0.00);'-'" for currency, with brackets around negative numbers and a hyphen for 0 values

The precision of the displayed value is controlled by the '0.00'. You can use anything from '0' to '0.000000000000000'.

If you use a final ';' in the formatting switch with nothing following, (eg \# "$,0.00;($,0.00);") zero values will be suppressed.
Note that this suppresses 0s resulting from empty fields and from fields containing 0s.


--
Cheers
macropod
[Microsoft MVP - Word]


"Peggy" wrote in message ...
When I do a mail merge, I lose the currency and % formatting of the numbers
in my spreadsheet. Can anyone help?


Reply
Thread Tools
Display Modes

Posting Rules

Smilies are On
[IMG] code is On
HTML code is Off

Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
Word 2007 Mail Merge losing number formatting mostly confused Mailmerge 7 January 30th 10 08:14 AM
Mail Merge losing Zip Code format from Excel to Outlook? ArtGle Mailmerge 1 July 24th 08 06:24 AM
Formatting A Number In Mail Merge George Microsoft Word Help 1 August 23rd 06 05:42 PM
Mail merge number formatting Lindie Mailmerge 1 October 5th 05 09:32 PM
Copying Autoshapes from Excel to Word: losing formatting Nick Hebb Microsoft Word Help 1 June 2nd 05 01:30 PM


All times are GMT +1. The time now is 06:41 AM.

Copyright ©2000 - 2023, Jelsoft Enterprises Ltd.
Copyright 2004-2023 Microsoft Office Word Forum - WordBanter.
The comments are property of their posters.
 

About Us

"It's about Microsoft Word"