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Island Girl Island Girl is offline
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Posts: 192
Default paragraph line spacing

How do I set up a toolbar that will show the line spacing in a selected
paragraph? I'm working in a long document and I know there has to be a
better way than right clicking on the paragraph and taking the usual route to
find out the line spacing.

Thanks for being there and helping me out so very often!
  #2   Report Post  
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Stefan Blom[_3_] Stefan Blom[_3_] is offline
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Posts: 6,897
Default paragraph line spacing

As far as I know, there is no direct equivalence to the "Spacing" area of the
Paragraph dialog box (if that's what you are asking). But you can add the
buttons for Single, 1.5, and Double spacing to any toolbar.

Other options:

- Add a keyboard shortcut to the FormatParagraph command so that you can quickly
display the Paragraph dialog.

- Make use of the Reveal Formatting task pane (press Shift+F1).

--
Stefan Blom
Microsoft Word MVP
(Message posted via NNTP)



"Island Girl" wrote in message
...
How do I set up a toolbar that will show the line spacing in a selected
paragraph? I'm working in a long document and I know there has to be a
better way than right clicking on the paragraph and taking the usual route to
find out the line spacing.

Thanks for being there and helping me out so very often!



  #3   Report Post  
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Terry Farrell Terry Farrell is offline
external usenet poster
 
Posts: 2,904
Default paragraph line spacing

Well there is in Word 2010 but I am unable to check if this is available in
Word 2007.

Use the Customise Quick Access Toolbar (QAT) option and choose All Commands.
Scroll down the list of command and you will find

Spacing Before
Spacing After

Add them to your QAT. Now as you click in a paragraph, the little boxes on
the QAT will display the current setting. I hope that is the same for Word
2007.

--
Terry Farrell - MSWord MVP

"Island Girl" wrote in message
...
How do I set up a toolbar that will show the line spacing in a selected
paragraph? I'm working in a long document and I know there has to be a
better way than right clicking on the paragraph and taking the usual route
to
find out the line spacing.

Thanks for being there and helping me out so very often!


  #4   Report Post  
Posted to microsoft.public.word.newusers
Doug Robbins - Word MVP Doug Robbins - Word MVP is offline
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Posts: 8,832
Default paragraph line spacing

In both Word 2007 and Word 2010 there is a Line and Paragraph Spacing button
in the Paragraph section of the Ribbon. If you click on it, it will show
the spacing of the selected paragraph by a tick against the 1.0, 1.15, 1.5,
2.0, 2.5 or 3.0. It also has a button that will take you to the Format
Paragraph dialog and buttons to Add (or Remove if it is there already) Space
Before or After the paragraph.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Terry Farrell" wrote in message
...
Well there is in Word 2010 but I am unable to check if this is available
in Word 2007.

Use the Customise Quick Access Toolbar (QAT) option and choose All
Commands. Scroll down the list of command and you will find

Spacing Before
Spacing After

Add them to your QAT. Now as you click in a paragraph, the little boxes on
the QAT will display the current setting. I hope that is the same for Word
2007.

--
Terry Farrell - MSWord MVP

"Island Girl" wrote in message
...
How do I set up a toolbar that will show the line spacing in a selected
paragraph? I'm working in a long document and I know there has to be a
better way than right clicking on the paragraph and taking the usual
route to
find out the line spacing.

Thanks for being there and helping me out so very often!


  #5   Report Post  
Posted to microsoft.public.word.newusers
Terry Farrell Terry Farrell is offline
external usenet poster
 
Posts: 2,904
Default paragraph line spacing

Doug

The problem I see with the Line and Paragraph Spacing button is that it only
shows the tick mark against the line spacing setting if you use Line units.
If you set (like all good Word users should use) to use the At Least XX pts,
the Line Spacing tick doesn't work (because it only works in Line Units and
not in Points).

I would never use a fixed line height because sometimes ascenders or
descenders can be chopped and I find 1 line too little and 1.5 lines too
much, so it is a pretty useless feature. Perhaps a suggestion for the next
release would be to make the units dynamic with the settings used!

I only recently discovered the Spacing Before and Spacing After buttons, but
I now have the Spacing After permanently on my QAT.

Terry

"Doug Robbins - Word MVP" wrote in message
...
In both Word 2007 and Word 2010 there is a Line and Paragraph Spacing
button in the Paragraph section of the Ribbon. If you click on it, it
will show the spacing of the selected paragraph by a tick against the 1.0,
1.15, 1.5, 2.0, 2.5 or 3.0. It also has a button that will take you to
the Format Paragraph dialog and buttons to Add (or Remove if it is there
already) Space Before or After the paragraph.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Terry Farrell" wrote in message
...
Well there is in Word 2010 but I am unable to check if this is available
in Word 2007.

Use the Customise Quick Access Toolbar (QAT) option and choose All
Commands. Scroll down the list of command and you will find

Spacing Before
Spacing After

Add them to your QAT. Now as you click in a paragraph, the little boxes
on the QAT will display the current setting. I hope that is the same for
Word 2007.

--
Terry Farrell - MSWord MVP





  #6   Report Post  
Posted to microsoft.public.word.newusers
Suzanne S. Barnhill Suzanne S. Barnhill is offline
external usenet poster
 
Posts: 33,624
Default paragraph line spacing

FWIW, you can use Multiple line spacing, which does adjust to the point size
of the text. This allows you to set something between 1 and 1.5; it also
(though this is not obvious) allows you to set less than one line: I often
back off to .99 or .98 lines to fit copy.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Terry Farrell" wrote in message
...
Doug

The problem I see with the Line and Paragraph Spacing button is that it
only shows the tick mark against the line spacing setting if you use Line
units. If you set (like all good Word users should use) to use the At
Least XX pts, the Line Spacing tick doesn't work (because it only works in
Line Units and not in Points).

I would never use a fixed line height because sometimes ascenders or
descenders can be chopped and I find 1 line too little and 1.5 lines too
much, so it is a pretty useless feature. Perhaps a suggestion for the next
release would be to make the units dynamic with the settings used!

I only recently discovered the Spacing Before and Spacing After buttons,
but I now have the Spacing After permanently on my QAT.

Terry

"Doug Robbins - Word MVP" wrote in message
...
In both Word 2007 and Word 2010 there is a Line and Paragraph Spacing
button in the Paragraph section of the Ribbon. If you click on it, it
will show the spacing of the selected paragraph by a tick against the
1.0, 1.15, 1.5, 2.0, 2.5 or 3.0. It also has a button that will take you
to the Format Paragraph dialog and buttons to Add (or Remove if it is
there already) Space Before or After the paragraph.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Terry Farrell" wrote in message
...
Well there is in Word 2010 but I am unable to check if this is available
in Word 2007.

Use the Customise Quick Access Toolbar (QAT) option and choose All
Commands. Scroll down the list of command and you will find

Spacing Before
Spacing After

Add them to your QAT. Now as you click in a paragraph, the little boxes
on the QAT will display the current setting. I hope that is the same for
Word 2007.

--
Terry Farrell - MSWord MVP





  #7   Report Post  
Posted to microsoft.public.word.newusers
Pamelia Caswell via OfficeKB.com Pamelia Caswell  via OfficeKB.com is offline
external usenet poster
 
Posts: 84
Default paragraph line spacing

Ohhhhhh, so "multiple" is like em in HTML css (cascading style sheets)
€”supposedly very handy and user-setup friendly since relative font size and
spacing specified by em could still be applied when the user specifies a
different.

Why don't they tell us this stuff? Here I thought "multiple" was another MS
misnomer.

But, is "multiple" based on the point size of the font alone or on the point
size plus leading (in Word 120% of the point size)?

Pam

Suzanne S. Barnhill wrote:
FWIW, you can use Multiple line spacing, which does adjust to the point size
of the text. This allows you to set something between 1 and 1.5; it also
(though this is not obvious) allows you to set less than one line: I often
back off to .99 or .98 lines to fit copy.

Doug

[quoted text clipped - 33 lines]
on the QAT will display the current setting. I hope that is the same for
Word 2007.


--
Message posted via OfficeKB.com
http://www.officekb.com/Uwe/Forums.a...neral/201005/1

  #8   Report Post  
Posted to microsoft.public.word.newusers
Terry Farrell Terry Farrell is offline
external usenet poster
 
Posts: 2,904
Default paragraph line spacing

Ah. So although 1, 1.5, 2, etc is shown as the progression, you can actually
specify 'At Least 1.35 li'. It converts 1.35 Li to 16.25 pts and the Line
Spacing button still doesn't tick the setting.

Terry

"Suzanne S. Barnhill" wrote in message
...
FWIW, you can use Multiple line spacing, which does adjust to the point
size of the text. This allows you to set something between 1 and 1.5; it
also (though this is not obvious) allows you to set less than one line: I
often back off to .99 or .98 lines to fit copy.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Terry Farrell" wrote in message
...
Doug

The problem I see with the Line and Paragraph Spacing button is that it
only shows the tick mark against the line spacing setting if you use Line
units. If you set (like all good Word users should use) to use the At
Least XX pts, the Line Spacing tick doesn't work (because it only works
in Line Units and not in Points).

I would never use a fixed line height because sometimes ascenders or
descenders can be chopped and I find 1 line too little and 1.5 lines too
much, so it is a pretty useless feature. Perhaps a suggestion for the
next release would be to make the units dynamic with the settings used!

I only recently discovered the Spacing Before and Spacing After buttons,
but I now have the Spacing After permanently on my QAT.

Terry

"Doug Robbins - Word MVP" wrote in message
...
In both Word 2007 and Word 2010 there is a Line and Paragraph Spacing
button in the Paragraph section of the Ribbon. If you click on it, it
will show the spacing of the selected paragraph by a tick against the
1.0, 1.15, 1.5, 2.0, 2.5 or 3.0. It also has a button that will take
you to the Format Paragraph dialog and buttons to Add (or Remove if it
is there already) Space Before or After the paragraph.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Terry Farrell" wrote in message
...
Well there is in Word 2010 but I am unable to check if this is
available in Word 2007.

Use the Customise Quick Access Toolbar (QAT) option and choose All
Commands. Scroll down the list of command and you will find

Spacing Before
Spacing After

Add them to your QAT. Now as you click in a paragraph, the little boxes
on the QAT will display the current setting. I hope that is the same
for Word 2007.

--
Terry Farrell - MSWord MVP





  #9   Report Post  
Posted to microsoft.public.word.newusers
Suzanne S. Barnhill Suzanne S. Barnhill is offline
external usenet poster
 
Posts: 33,624
Default paragraph line spacing

Multiple is based on "single," which includes the leading.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Pamelia Caswell via OfficeKB.com" u43222@uwe wrote in message
news:a75bc23e2a024@uwe...
Ohhhhhh, so "multiple" is like em in HTML css (cascading style sheets)
€”supposedly very handy and user-setup friendly since relative font size
and
spacing specified by em could still be applied when the user specifies a
different.

Why don't they tell us this stuff? Here I thought "multiple" was another
MS
misnomer.

But, is "multiple" based on the point size of the font alone or on the
point
size plus leading (in Word 120% of the point size)?

Pam

Suzanne S. Barnhill wrote:
FWIW, you can use Multiple line spacing, which does adjust to the point
size
of the text. This allows you to set something between 1 and 1.5; it also
(though this is not obvious) allows you to set less than one line: I often
back off to .99 or .98 lines to fit copy.

Doug

[quoted text clipped - 33 lines]
on the QAT will display the current setting. I hope that is the same
for
Word 2007.


--
Message posted via OfficeKB.com
http://www.officekb.com/Uwe/Forums.a...neral/201005/1



  #10   Report Post  
Posted to microsoft.public.word.newusers
Suzanne S. Barnhill Suzanne S. Barnhill is offline
external usenet poster
 
Posts: 33,624
Default paragraph line spacing

No, "At least" is always in points; "Multiple" is in lines, based on
"Single," so it changes with the point size of the text.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Terry Farrell" wrote in message
...
Ah. So although 1, 1.5, 2, etc is shown as the progression, you can
actually specify 'At Least 1.35 li'. It converts 1.35 Li to 16.25 pts and
the Line Spacing button still doesn't tick the setting.

Terry

"Suzanne S. Barnhill" wrote in message
...
FWIW, you can use Multiple line spacing, which does adjust to the point
size of the text. This allows you to set something between 1 and 1.5; it
also (though this is not obvious) allows you to set less than one line: I
often back off to .99 or .98 lines to fit copy.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Terry Farrell" wrote in message
...
Doug

The problem I see with the Line and Paragraph Spacing button is that it
only shows the tick mark against the line spacing setting if you use
Line units. If you set (like all good Word users should use) to use the
At Least XX pts, the Line Spacing tick doesn't work (because it only
works in Line Units and not in Points).

I would never use a fixed line height because sometimes ascenders or
descenders can be chopped and I find 1 line too little and 1.5 lines too
much, so it is a pretty useless feature. Perhaps a suggestion for the
next release would be to make the units dynamic with the settings used!

I only recently discovered the Spacing Before and Spacing After buttons,
but I now have the Spacing After permanently on my QAT.

Terry

"Doug Robbins - Word MVP" wrote in message
...
In both Word 2007 and Word 2010 there is a Line and Paragraph Spacing
button in the Paragraph section of the Ribbon. If you click on it, it
will show the spacing of the selected paragraph by a tick against the
1.0, 1.15, 1.5, 2.0, 2.5 or 3.0. It also has a button that will take
you to the Format Paragraph dialog and buttons to Add (or Remove if it
is there already) Space Before or After the paragraph.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Terry Farrell" wrote in message
...
Well there is in Word 2010 but I am unable to check if this is
available in Word 2007.

Use the Customise Quick Access Toolbar (QAT) option and choose All
Commands. Scroll down the list of command and you will find

Spacing Before
Spacing After

Add them to your QAT. Now as you click in a paragraph, the little
boxes on the QAT will display the current setting. I hope that is the
same for Word 2007.

--
Terry Farrell - MSWord MVP







  #11   Report Post  
Posted to microsoft.public.word.newusers
Stefan Blom[_3_] Stefan Blom[_3_] is offline
external usenet poster
 
Posts: 6,897
Default paragraph line spacing

And you can confirm this by setting "Multiple" to 1, which will convert to
"Single."

--
Stefan Blom
Microsoft Word MVP
(Message posted via NNTP)



"Suzanne S. Barnhill" wrote in message
...
Multiple is based on "single," which includes the leading.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Pamelia Caswell via OfficeKB.com" u43222@uwe wrote in message
news:a75bc23e2a024@uwe...
Ohhhhhh, so "multiple" is like em in HTML css (cascading style sheets)
-supposedly very handy and user-setup friendly since relative font size and
spacing specified by em could still be applied when the user specifies a
different.

Why don't they tell us this stuff? Here I thought "multiple" was another MS
misnomer.

But, is "multiple" based on the point size of the font alone or on the point
size plus leading (in Word 120% of the point size)?

Pam

Suzanne S. Barnhill wrote:
FWIW, you can use Multiple line spacing, which does adjust to the point size
of the text. This allows you to set something between 1 and 1.5; it also
(though this is not obvious) allows you to set less than one line: I often
back off to .99 or .98 lines to fit copy.

Doug

[quoted text clipped - 33 lines]
on the QAT will display the current setting. I hope that is the same for
Word 2007.


--
Message posted via OfficeKB.com
http://www.officekb.com/Uwe/Forums.a...neral/201005/1






  #12   Report Post  
Posted to microsoft.public.word.newusers
Terry Farrell Terry Farrell is offline
external usenet poster
 
Posts: 2,904
Default paragraph line spacing

Gotcha!

Terry

"Suzanne S. Barnhill" wrote in message
...
No, "At least" is always in points; "Multiple" is in lines, based on
"Single," so it changes with the point size of the text.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Terry Farrell" wrote in message
...
Ah. So although 1, 1.5, 2, etc is shown as the progression, you can
actually specify 'At Least 1.35 li'. It converts 1.35 Li to 16.25 pts and
the Line Spacing button still doesn't tick the setting.

Terry

"Suzanne S. Barnhill" wrote in message
...
FWIW, you can use Multiple line spacing, which does adjust to the point
size of the text. This allows you to set something between 1 and 1.5; it
also (though this is not obvious) allows you to set less than one line:
I often back off to .99 or .98 lines to fit copy.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Terry Farrell" wrote in message
...
Doug

The problem I see with the Line and Paragraph Spacing button is that it
only shows the tick mark against the line spacing setting if you use
Line units. If you set (like all good Word users should use) to use the
At Least XX pts, the Line Spacing tick doesn't work (because it only
works in Line Units and not in Points).

I would never use a fixed line height because sometimes ascenders or
descenders can be chopped and I find 1 line too little and 1.5 lines
too much, so it is a pretty useless feature. Perhaps a suggestion for
the next release would be to make the units dynamic with the settings
used!

I only recently discovered the Spacing Before and Spacing After
buttons, but I now have the Spacing After permanently on my QAT.

Terry

"Doug Robbins - Word MVP" wrote in message
...
In both Word 2007 and Word 2010 there is a Line and Paragraph Spacing
button in the Paragraph section of the Ribbon. If you click on it, it
will show the spacing of the selected paragraph by a tick against the
1.0, 1.15, 1.5, 2.0, 2.5 or 3.0. It also has a button that will take
you to the Format Paragraph dialog and buttons to Add (or Remove if it
is there already) Space Before or After the paragraph.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Terry Farrell" wrote in message
...
Well there is in Word 2010 but I am unable to check if this is
available in Word 2007.

Use the Customise Quick Access Toolbar (QAT) option and choose All
Commands. Scroll down the list of command and you will find

Spacing Before
Spacing After

Add them to your QAT. Now as you click in a paragraph, the little
boxes on the QAT will display the current setting. I hope that is the
same for Word 2007.

--
Terry Farrell - MSWord MVP





  #13   Report Post  
Posted to microsoft.public.word.newusers
Doug Robbins - Word MVP Doug Robbins - Word MVP is offline
external usenet poster
 
Posts: 8,832
Default paragraph line spacing

That makes me a not good Word user then.

I have never found the need to vary from single line spacing.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Terry Farrell" wrote in message
...
Doug

The problem I see with the Line and Paragraph Spacing button is that it
only shows the tick mark against the line spacing setting if you use Line
units. If you set (like all good Word users should use) to use the At
Least XX pts, the Line Spacing tick doesn't work (because it only works in
Line Units and not in Points).

I would never use a fixed line height because sometimes ascenders or
descenders can be chopped and I find 1 line too little and 1.5 lines too
much, so it is a pretty useless feature. Perhaps a suggestion for the next
release would be to make the units dynamic with the settings used!

I only recently discovered the Spacing Before and Spacing After buttons,
but I now have the Spacing After permanently on my QAT.

Terry

"Doug Robbins - Word MVP" wrote in message
...
In both Word 2007 and Word 2010 there is a Line and Paragraph Spacing
button in the Paragraph section of the Ribbon. If you click on it, it
will show the spacing of the selected paragraph by a tick against the
1.0, 1.15, 1.5, 2.0, 2.5 or 3.0. It also has a button that will take you
to the Format Paragraph dialog and buttons to Add (or Remove if it is
there already) Space Before or After the paragraph.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Terry Farrell" wrote in message
...
Well there is in Word 2010 but I am unable to check if this is available
in Word 2007.

Use the Customise Quick Access Toolbar (QAT) option and choose All
Commands. Scroll down the list of command and you will find

Spacing Before
Spacing After

Add them to your QAT. Now as you click in a paragraph, the little boxes
on the QAT will display the current setting. I hope that is the same for
Word 2007.

--
Terry Farrell - MSWord MVP



  #14   Report Post  
Posted to microsoft.public.word.newusers
Terry Farrell Terry Farrell is offline
external usenet poster
 
Posts: 2,904
Default paragraph line spacing

g

tf

"Doug Robbins - Word MVP" wrote in message
...
That makes me a not good Word user then.

I have never found the need to vary from single line spacing.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com



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