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Julian Halliday
 
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Default TOC incorporates paragraphs formatted as body text level

Hello. I've seen similar issues to mine addressed here, but none of them
resolve the problem I have.

I have a fairly basic document (which is, alas, based on another document
created before I started writing for this client, and which therefore has a
host of odd styles defined) for which I generate a TOC based on heading
styles 1-3. When I update the table, large chunks of prose are included in
it. On visiting those bits of prose, I find that they are formatted as body
text level. However, when I put the insertion point into one of these
paragraphs, the style box shows an absurdly long title that includes multiple
iterations of "Heading 3" and "char char char."

On reapplying Body text, I find that the Heading3 style still appears. This
is irksome. If I use format painter (I know, not a good tactic generally,
but...), the results are essentially random -- sometimes formats copy, other
times not, and in many (though not all)instances the Heading3 style remains
in place.

Interesting to note that, when I pdf the document, the level 4 headings are
picked up as tags, but none of the problem paragraphs are bookmarked.

Has anyone a suggestion on what's going on, and how to fix it?

Many thanks

Julian
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Stefan Blom
 
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Default TOC incorporates paragraphs formatted as body text level

"Char char" styles are created when you apply a paragraph style and
only part of a paragraph is selected; they can also appear when text
is pasted to another document (see
http://support.microsoft.com/kb/902064/en-us).

However, as far as I know, this problem does not affect what is
included in the table of contents. Instead, the TOC picks up
paragraphs whose Outline Level (in Format | Paragraph) is something
different from "Body Text". This, in turn, can be caused by the
Document Map. A quick fix is to press Alt+F9 to display the TOC field
code, delete the \u switch, update the TOC, and then press Alt+F9
again to hide field codes. For more, see:

Outline Levels and the Document Map
http://daiya.mvps.org/docmap.htm

--
Stefan Blom
Microsoft Word MVP


"Julian Halliday" Julian skrev i
meddelandet ...
Hello. I've seen similar issues to mine addressed here, but none of

them
resolve the problem I have.

I have a fairly basic document (which is, alas, based on another

document
created before I started writing for this client, and which

therefore has a
host of odd styles defined) for which I generate a TOC based on

heading
styles 1-3. When I update the table, large chunks of prose are

included in
it. On visiting those bits of prose, I find that they are formatted

as body
text level. However, when I put the insertion point into one of

these
paragraphs, the style box shows an absurdly long title that includes

multiple
iterations of "Heading 3" and "char char char."

On reapplying Body text, I find that the Heading3 style still

appears. This
is irksome. If I use format painter (I know, not a good tactic

generally,
but...), the results are essentially random -- sometimes formats

copy, other
times not, and in many (though not all)instances the Heading3 style

remains
in place.

Interesting to note that, when I pdf the document, the level 4

headings are
picked up as tags, but none of the problem paragraphs are

bookmarked.

Has anyone a suggestion on what's going on, and how to fix it?

Many thanks

Julian







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Default TOC incorporates paragraphs formatted as body text level

http://daiya.mvps.org/docmap.htm

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Default TOC incorporates paragraphs formatted as body text level

http://www30.webSamba.com/SmartStudio

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