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#1
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Losing bold and underline w/INCLUDETEXT fields
I'm using the INCLUDETEXT command within a merge document to call in a subdoc while merging. The subdoc also contains merge fields, ie, {MERGEFIELD Lastname}. Although the {MERGEFIELD Lastname} field is bold and underlined in the subdoc, when it merges into the final product, the bold and underline are gone. I've tried \*mergeformat and \*charformat with no success. Can I get some help? Thanks. |
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#2
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Losing bold and underline w/INCLUDETEXT fields
Hi Kathy,
I'd have thought that, if your {MERGEFIELD Lastname} field had a charformat switch (ie {MERGEFIELD Lastname \* charformat} and the 'M' was formatted with the bold and underlined attributes, these would have been preserved. Since that seems not to work, have you tried adding a character style to the {MERGEFIELD Lastname} field in the subdoc, with the bold and underlined attributes? Another possibility, is adding a '\*!' switch to your INCLUDTEXT field. I'm not sure if either method will work, but it's worth a try. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Kathy Webster" wrote in message news  I'm using the INCLUDETEXT command within a merge document to call in a subdoc while merging. The subdoc also contains merge fields, ie, {MERGEFIELD Lastname}. Although the {MERGEFIELD Lastname} field is bold and underlined in the subdoc, when it merges into the final product, the bold and underline are gone. I've tried \*mergeformat and \*charformat with no success. Can I get some help? Thanks. |
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#3
Posted to microsoft.public.word.mailmerge.fields
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Losing bold and underline w/INCLUDETEXT fields
One thing to check here is that you are not using the same paragraph style
name in your main and sub, but with different style definitions. Although Word uses some combination of the styles and formatting in the main document, the styles and formatting inthe subdocument, and the formatting applied to the field, I really couldn't tell you what the rules are exactly. Peter Jamieson "Kathy Webster" wrote in message news I'm using the INCLUDETEXT command within a merge document to call in a subdoc while merging. The subdoc also contains merge fields, ie, {MERGEFIELD Lastname}. Although the {MERGEFIELD Lastname} field is bold and underlined in the subdoc, when it merges into the final product, the bold and underline are gone. I've tried \*mergeformat and \*charformat with no success. Can I get some help? Thanks. |
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#4
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Losing bold and underline w/INCLUDETEXT fields
Wow, what does \*! mean?
Also, since I really have to get up to speed on all these merge codes and their possibilities, can anyone recommend a good source for studying all about advanced merge codes features, so I can give WordPerfect a run for its money? I'm so tired of everyone claiming that WP is so much more powerful than Word in this department...I'm sure its just a matter of learning the way Word does these things...  "macropod" wrote in message ... Hi Kathy, I'd have thought that, if your {MERGEFIELD Lastname} field had a charformat switch (ie {MERGEFIELD Lastname \* charformat} and the 'M' was formatted with the bold and underlined attributes, these would have been preserved. Since that seems not to work, have you tried adding a character style to the {MERGEFIELD Lastname} field in the subdoc, with the bold and underlined attributes? Another possibility, is adding a '\*!' switch to your INCLUDTEXT field. I'm not sure if either method will work, but it's worth a try. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Kathy Webster" wrote in message news I'm using the INCLUDETEXT command within a merge document to call in a subdoc while merging. The subdoc also contains merge fields, ie, {MERGEFIELD Lastname}. Although the {MERGEFIELD Lastname} field is bold and underlined in the subdoc, when it merges into the final product, the bold and underline are gone. I've tried \*mergeformat and \*charformat with no success. Can I get some help? Thanks. |
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#5
Posted to microsoft.public.word.mailmerge.fields
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Losing bold and underline w/INCLUDETEXT fields
Thanks, I checked that and its not the case. But even if it was the case,
if I specifically indicate that a mergefield within a paragraph should have a specific format, one would think it would override a style code of a paragraph. :-| "Peter Jamieson" wrote in message ... One thing to check here is that you are not using the same paragraph style name in your main and sub, but with different style definitions. Although Word uses some combination of the styles and formatting in the main document, the styles and formatting inthe subdocument, and the formatting applied to the field, I really couldn't tell you what the rules are exactly. Peter Jamieson "Kathy Webster" wrote in message news I'm using the INCLUDETEXT command within a merge document to call in a subdoc while merging. The subdoc also contains merge fields, ie, {MERGEFIELD Lastname}. Although the {MERGEFIELD Lastname} field is bold and underlined in the subdoc, when it merges into the final product, the bold and underline are gone. I've tried \*mergeformat and \*charformat with no success. Can I get some help? Thanks. |
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#6
Posted to microsoft.public.word.mailmerge.fields
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Losing bold and underline w/INCLUDETEXT fields
\*! means "lock the result.
Word Help (prior to Word 2007, anyway) is as good a place to start as any with field codes and switches. Look for "Automating Tasks and Programmability" in the Table of Contents I'm so tired of everyone claiming that WP is so much more powerful than Word in this department...I'm sure its just a matter of learning the way Word does these things... Peter Jamieson "Kathy Webster" wrote in message k.net... Wow, what does \*! mean? Also, since I really have to get up to speed on all these merge codes and their possibilities, can anyone recommend a good source for studying all about advanced merge codes features, so I can give WordPerfect a run for its money? I'm so tired of everyone claiming that WP is so much more powerful than Word in this department...I'm sure its just a matter of learning the way Word does these things... "macropod" wrote in message ... Hi Kathy, I'd have thought that, if your {MERGEFIELD Lastname} field had a charformat switch (ie {MERGEFIELD Lastname \* charformat} and the 'M' was formatted with the bold and underlined attributes, these would have been preserved. Since that seems not to work, have you tried adding a character style to the {MERGEFIELD Lastname} field in the subdoc, with the bold and underlined attributes? Another possibility, is adding a '\*!' switch to your INCLUDTEXT field. I'm not sure if either method will work, but it's worth a try. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Kathy Webster" wrote in message news I'm using the INCLUDETEXT command within a merge document to call in a subdoc while merging. The subdoc also contains merge fields, ie, {MERGEFIELD Lastname}. Although the {MERGEFIELD Lastname} field is bold and underlined in the subdoc, when it merges into the final product, the bold and underline are gone. I've tried \*mergeformat and \*charformat with no success. Can I get some help? Thanks. |
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#7
Posted to microsoft.public.word.mailmerge.fields
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Losing bold and underline w/INCLUDETEXT fields
I'm not sure this is going to answer your question, but here goes anyway...
one would think it would override a style code of a paragraph I would also tend to hope that, but there are some things to watch out for in all this, e.g. ---------------------------------------------- 1. with styles in general and formatting fields in particular, Word tends to see formatting in terms of the differences between - the styles that pertain to the text in question and - the direct formatting you apply So, to give a contrived example, suppose you have a subdocument with a single paragraph containing some text and a MERGEFIELD field with no switches. The paragraph style says "underlined", but actually you format everything in the paragraph /except/ the field as not underlined. (OK, I said it was contrived). Then in your mail merge main document, you INCLUDETEXT the file in a normal paragraph with no underlining. In this case you should not see any underlining in the output. Word applies the style and formatting of the main document, which is not underlined. The text in the subdocument is not underlined anyway, but in the case of the underlined field, well, its formatting is no different from the paragraph style. But Word isn't looking at the paragraph style, just differences between the paragraph style and direct formatting, and there are none in this case. So the result is not underlined. If however, you colour the MERGEFIELD red, red will appear in the result. What's more, there is no difference if you use \*Charformat, which is distressing,. Actually, I don't think my description is completely accurate but the person to ask IMO is John McGhie who probably understands these style mixing issues better than anyone (You're more likely to find him in the Mac Word group). ---------------------------------------------- 2. In your main document, in a Normal paragraph, insert your INCLUDETEXT field with no switches. Then change the formatting of the field or paragraph, e.g. the font. Do you see a \*Mergeformat being added? Maybe not, but here I do, at the moment. I can kill the \*Mergeformat but I'm not sure how long it stays dead. The trouble with \*Mergeformat is that - its name isn't exactly self-explanatory, and in fact I think it's quite misleading. I suspect a lot of people think it's kind of the opposite of \*charformat, and applies the format of the surrounding text. - at some point, someone in Microsoft started adding \*Mergeformat by default to pretty well every field that anyone inserted through the user interface. I suspect they didn't understand what it does, either. Word Help nearly gets it right "Applies the formatting of the previous result to the new result. For example, if you select the name displayed by the field { AUTHOR \* MERGEFORMAT } and apply bold formatting, Microsoft Word retains the bold formatting when the field is updated when the author name changes. " If that's all it does, why would you need it? Why not just apply the formatting to the field and have the result be the same as the field? Well, one reason is that the current Help only tells part of the story. The original Word for Windows Help (and I'm going back to my WfW1 manual) says that \*Mergeformat "Applies the formatting of the previous result, word for word, to the new result." "If there is no previous result, applies the formatting of the first character after the opening field character ({) to the result." (I think it means the first non-blank character - in those days Word did not insert extra space before field names). There's more, to do with what happens if the number of words changes, but I think it may be wrong or changed. So \*Mergeformat is tricky, and things are likely to be even trickier when it's applied to an INCLUDETEXT which is including a variable amount of text. So Word adding a sneaky \*Mergeformat isn't a great help. ---------------------------------------------- 3. (Probably not relevant to your problem, but perhaps worth mentioning anyway). If you merge to a new document, INCLUDETEXT fields are retained in the output. Word evaluates the included text in each case and inserts the results, otherwise it wouldn't work at all. But if you actually select all those INCLUDETEXTs and press F9, the original file is inserted with all its { MERGEFIELD } codes etc. So beware! - if you need to keep the results, "fix" them by selecting everything and using ctrl-shift-F9. Sorry, it's late here and I'm rambling... Peter Jamieson "Kathy Webster" wrote in message ink.net... Thanks, I checked that and its not the case. But even if it was the case, if I specifically indicate that a mergefield within a paragraph should have a specific format, one would think it would override a style code of a paragraph. :-| "Peter Jamieson" wrote in message ... One thing to check here is that you are not using the same paragraph style name in your main and sub, but with different style definitions. Although Word uses some combination of the styles and formatting in the main document, the styles and formatting inthe subdocument, and the formatting applied to the field, I really couldn't tell you what the rules are exactly. Peter Jamieson "Kathy Webster" wrote in message news I'm using the INCLUDETEXT command within a merge document to call in a subdoc while merging. The subdoc also contains merge fields, ie, {MERGEFIELD Lastname}. Although the {MERGEFIELD Lastname} field is bold and underlined in the subdoc, when it merges into the final product, the bold and underline are gone. I've tried \*mergeformat and \*charformat with no success. Can I get some help? Thanks. |
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#8
Posted to microsoft.public.word.mailmerge.fields
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Losing bold and underline w/INCLUDETEXT fields
1. I tried \*! and I got:
Error! Unknown switch argument. (Word 2002.) 2. I clicked Help, Microsoft Word Help, Contents. I don't see "Automating Tasks and Programmability" "Peter Jamieson" wrote in message ... \*! means "lock the result. Word Help (prior to Word 2007, anyway) is as good a place to start as any with field codes and switches. Look for "Automating Tasks and Programmability" in the Table of Contents I'm so tired of everyone claiming that WP is so much more powerful than Word in this department...I'm sure its just a matter of learning the way Word does these things... Peter Jamieson "Kathy Webster" wrote in message k.net... Wow, what does \*! mean? Also, since I really have to get up to speed on all these merge codes and their possibilities, can anyone recommend a good source for studying all about advanced merge codes features, so I can give WordPerfect a run for its money? I'm so tired of everyone claiming that WP is so much more powerful than Word in this department...I'm sure its just a matter of learning the way Word does these things... "macropod" wrote in message ... Hi Kathy, I'd have thought that, if your {MERGEFIELD Lastname} field had a charformat switch (ie {MERGEFIELD Lastname \* charformat} and the 'M' was formatted with the bold and underlined attributes, these would have been preserved. Since that seems not to work, have you tried adding a character style to the {MERGEFIELD Lastname} field in the subdoc, with the bold and underlined attributes? Another possibility, is adding a '\*!' switch to your INCLUDTEXT field. I'm not sure if either method will work, but it's worth a try. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Kathy Webster" wrote in message news
I'm using the INCLUDETEXT command within a merge document to call in a subdoc while merging. The subdoc also contains merge fields, ie, {MERGEFIELD Lastname}. Although the {MERGEFIELD Lastname} field is bold and underlined in the subdoc, when it merges into the final product, the bold and underline are gone. I've tried \*mergeformat and \*charformat with no success. Can I get some help? Thanks. |
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#9
Posted to microsoft.public.word.mailmerge.fields
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Losing bold and underline w/INCLUDETEXT fields
1. I tried \*! and I got:
Error! Unknown switch argument. Sorry, should be just \! 2. I clicked Help, Microsoft Word Help, Contents. I don't see "Automating Tasks and Programmability" I'll see if I can find it. Peter Jamieson "Kathy Webster" wrote in message ink.net... 1. I tried \*! and I got: Error! Unknown switch argument. (Word 2002.) 2. I clicked Help, Microsoft Word Help, Contents. I don't see "Automating Tasks and Programmability" "Peter Jamieson" wrote in message ... \*! means "lock the result. Word Help (prior to Word 2007, anyway) is as good a place to start as any with field codes and switches. Look for "Automating Tasks and Programmability" in the Table of Contents I'm so tired of everyone claiming that WP is so much more powerful than Word in this department...I'm sure its just a matter of learning the way Word does these things... Peter Jamieson "Kathy Webster" wrote in message k.net... Wow, what does \*! mean? Also, since I really have to get up to speed on all these merge codes and their possibilities, can anyone recommend a good source for studying all about advanced merge codes features, so I can give WordPerfect a run for its money? I'm so tired of everyone claiming that WP is so much more powerful than Word in this department...I'm sure its just a matter of learning the way Word does these things... "macropod" wrote in message ... Hi Kathy, I'd have thought that, if your {MERGEFIELD Lastname} field had a charformat switch (ie {MERGEFIELD Lastname \* charformat} and the 'M' was formatted with the bold and underlined attributes, these would have been preserved. Since that seems not to work, have you tried adding a character style to the {MERGEFIELD Lastname} field in the subdoc, with the bold and underlined attributes? Another possibility, is adding a '\*!' switch to your INCLUDTEXT field. I'm not sure if either method will work, but it's worth a try. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Kathy Webster" wrote in message news
I'm using the INCLUDETEXT command within a merge document to call in a subdoc while merging. The subdoc also contains merge fields, ie, {MERGEFIELD Lastname}. Although the {MERGEFIELD Lastname} field is bold and underlined in the subdoc, when it merges into the final product, the bold and underline are gone. I've tried \*mergeformat and \*charformat with no success. Can I get some help? Thanks. |
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#10
Posted to microsoft.public.word.mailmerge.fields
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Losing bold and underline w/INCLUDETEXT fields
Hi Kathy,
Sorry, that should habe been \! Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Kathy Webster" wrote in message ink.net... 1. I tried \*! and I got: Error! Unknown switch argument. (Word 2002.) 2. I clicked Help, Microsoft Word Help, Contents. I don't see "Automating Tasks and Programmability" "Peter Jamieson" wrote in message ... \*! means "lock the result. Word Help (prior to Word 2007, anyway) is as good a place to start as any with field codes and switches. Look for "Automating Tasks and Programmability" in the Table of Contents I'm so tired of everyone claiming that WP is so much more powerful than Word in this department...I'm sure its just a matter of learning the way Word does these things... Peter Jamieson "Kathy Webster" wrote in message k.net... Wow, what does \*! mean? Also, since I really have to get up to speed on all these merge codes and their possibilities, can anyone recommend a good source for studying all about advanced merge codes features, so I can give WordPerfect a run for its money? I'm so tired of everyone claiming that WP is so much more powerful than Word in this department...I'm sure its just a matter of learning the way Word does these things... "macropod" wrote in message ... Hi Kathy, I'd have thought that, if your {MERGEFIELD Lastname} field had a charformat switch (ie {MERGEFIELD Lastname \* charformat} and the 'M' was formatted with the bold and underlined attributes, these would have been preserved. Since that seems not to work, have you tried adding a character style to the {MERGEFIELD Lastname} field in the subdoc, with the bold and underlined attributes? Another possibility, is adding a '\*!' switch to your INCLUDTEXT field. I'm not sure if either method will work, but it's worth a try. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Kathy Webster" wrote in message news
I'm using the INCLUDETEXT command within a merge document to call in a subdoc while merging. The subdoc also contains merge fields, ie, {MERGEFIELD Lastname}. Although the {MERGEFIELD Lastname} field is bold and underlined in the subdoc, when it merges into the final product, the bold and underline are gone. I've tried \*mergeformat and \*charformat with no success. Can I get some help? Thanks. |
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#11
Posted to microsoft.public.word.mailmerge.fields
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Losing bold and underline w/INCLUDETEXT fields
(Word 2002.)
2. I clicked Help, Microsoft Word Help, Contents. I don't see "Automating Tasks and Programmability" In Word 2002, the ToC heading is "Field Types and Switches" Peter Jamieson "Kathy Webster" wrote in message ink.net... 1. I tried \*! and I got: Error! Unknown switch argument. (Word 2002.) 2. I clicked Help, Microsoft Word Help, Contents. I don't see "Automating Tasks and Programmability" "Peter Jamieson" wrote in message ... \*! means "lock the result. Word Help (prior to Word 2007, anyway) is as good a place to start as any with field codes and switches. Look for "Automating Tasks and Programmability" in the Table of Contents I'm so tired of everyone claiming that WP is so much more powerful than Word in this department...I'm sure its just a matter of learning the way Word does these things... Peter Jamieson "Kathy Webster" wrote in message k.net... Wow, what does \*! mean? Also, since I really have to get up to speed on all these merge codes and their possibilities, can anyone recommend a good source for studying all about advanced merge codes features, so I can give WordPerfect a run for its money? I'm so tired of everyone claiming that WP is so much more powerful than Word in this department...I'm sure its just a matter of learning the way Word does these things... "macropod" wrote in message ... Hi Kathy, I'd have thought that, if your {MERGEFIELD Lastname} field had a charformat switch (ie {MERGEFIELD Lastname \* charformat} and the 'M' was formatted with the bold and underlined attributes, these would have been preserved. Since that seems not to work, have you tried adding a character style to the {MERGEFIELD Lastname} field in the subdoc, with the bold and underlined attributes? Another possibility, is adding a '\*!' switch to your INCLUDTEXT field. I'm not sure if either method will work, but it's worth a try. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Kathy Webster" wrote in message news
I'm using the INCLUDETEXT command within a merge document to call in a subdoc while merging. The subdoc also contains merge fields, ie, {MERGEFIELD Lastname}. Although the {MERGEFIELD Lastname} field is bold and underlined in the subdoc, when it merges into the final product, the bold and underline are gone. I've tried \*mergeformat and \*charformat with no success. Can I get some help? Thanks. |
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#12
Posted to microsoft.public.word.mailmerge.fields
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Losing bold and underline w/INCLUDETEXT fields
Found it! Thanks!
p.s. Is it proper etiquitte to reply w/a thanks, or does that just clog up the works? "Peter Jamieson" wrote in message ... (Word 2002.) 2. I clicked Help, Microsoft Word Help, Contents. I don't see "Automating Tasks and Programmability" In Word 2002, the ToC heading is "Field Types and Switches" Peter Jamieson "Kathy Webster" wrote in message ink.net... 1. I tried \*! and I got: Error! Unknown switch argument. (Word 2002.) 2. I clicked Help, Microsoft Word Help, Contents. I don't see "Automating Tasks and Programmability" "Peter Jamieson" wrote in message ... \*! means "lock the result. Word Help (prior to Word 2007, anyway) is as good a place to start as any with field codes and switches. Look for "Automating Tasks and Programmability" in the Table of Contents I'm so tired of everyone claiming that WP is so much more powerful than Word in this department...I'm sure its just a matter of learning the way Word does these things... Peter Jamieson "Kathy Webster" wrote in message k.net... Wow, what does \*! mean? Also, since I really have to get up to speed on all these merge codes and their possibilities, can anyone recommend a good source for studying all about advanced merge codes features, so I can give WordPerfect a run for its money? I'm so tired of everyone claiming that WP is so much more powerful than Word in this department...I'm sure its just a matter of learning the way Word does these things... "macropod" wrote in message ... Hi Kathy, I'd have thought that, if your {MERGEFIELD Lastname} field had a charformat switch (ie {MERGEFIELD Lastname \* charformat} and the 'M' was formatted with the bold and underlined attributes, these would have been preserved. Since that seems not to work, have you tried adding a character style to the {MERGEFIELD Lastname} field in the subdoc, with the bold and underlined attributes? Another possibility, is adding a '\*!' switch to your INCLUDTEXT field. I'm not sure if either method will work, but it's worth a try. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Kathy Webster" wrote in message news
I'm using the INCLUDETEXT command within a merge document to call in a subdoc while merging. The subdoc also contains merge fields, ie, {MERGEFIELD Lastname}. Although the {MERGEFIELD Lastname} field is bold and underlined in the subdoc, when it merges into the final product, the bold and underline are gone. I've tried \*mergeformat and \*charformat with no success. Can I get some help? Thanks. |
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#13
Posted to microsoft.public.word.mailmerge.fields
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Losing bold and underline w/INCLUDETEXT fields
p.s. Is it proper etiquitte to reply w/a thanks, or does that just clog up
the works? I don't know these days. It's nice to get positive feedback but it's more useful for posterity when it's confirming that something a bit experimental actually worked (or didn't). It's probably also worth chopping out everything beloow the specific message you're responding to. Peter Jamieson "Kathy Webster" wrote in message nk.net... Found it! Thanks! p.s. Is it proper etiquitte to reply w/a thanks, or does that just clog up the works? "Peter Jamieson" wrote in message ... (Word 2002.) 2. I clicked Help, Microsoft Word Help, Contents. I don't see "Automating Tasks and Programmability" In Word 2002, the ToC heading is "Field Types and Switches" Peter Jamieson "Kathy Webster" wrote in message ink.net... 1. I tried \*! and I got: Error! Unknown switch argument. (Word 2002.) 2. I clicked Help, Microsoft Word Help, Contents. I don't see "Automating Tasks and Programmability" "Peter Jamieson" wrote in message ... \*! means "lock the result. Word Help (prior to Word 2007, anyway) is as good a place to start as any with field codes and switches. Look for "Automating Tasks and Programmability" in the Table of Contents I'm so tired of everyone claiming that WP is so much more powerful than Word in this department...I'm sure its just a matter of learning the way Word does these things... Peter Jamieson "Kathy Webster" wrote in message k.net... Wow, what does \*! mean? Also, since I really have to get up to speed on all these merge codes and their possibilities, can anyone recommend a good source for studying all about advanced merge codes features, so I can give WordPerfect a run for its money? I'm so tired of everyone claiming that WP is so much more powerful than Word in this department...I'm sure its just a matter of learning the way Word does these things... "macropod" wrote in message ... Hi Kathy, I'd have thought that, if your {MERGEFIELD Lastname} field had a charformat switch (ie {MERGEFIELD Lastname \* charformat} and the 'M' was formatted with the bold and underlined attributes, these would have been preserved. Since that seems not to work, have you tried adding a character style to the {MERGEFIELD Lastname} field in the subdoc, with the bold and underlined attributes? Another possibility, is adding a '\*!' switch to your INCLUDTEXT field. I'm not sure if either method will work, but it's worth a try. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Kathy Webster" wrote in message news
I'm using the INCLUDETEXT command within a merge document to call in a subdoc while merging. The subdoc also contains merge fields, ie, {MERGEFIELD Lastname}. Although the {MERGEFIELD Lastname} field is bold and underlined in the subdoc, when it merges into the final product, the bold and underline are gone. I've tried \*mergeformat and \*charformat with no success. Can I get some help? Thanks. |
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