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#1
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creating continuous numbered list from mail merge
My organization has a database that stores template forms in Word, where we
can export info from the database as needed into these Word docs. The Word documents need to be formatted as numbered lists, but I cannot figure out how to export them into one continuous list that is numbered consecutively. As it stands there is only one entry per page, with each page starting over as number 1. I have read the comments about using "Directory" when doing a mail merge, but this is not something I can do because our database is not an Excel list or an Outlook contact list. There is no list until I search the specific criteria needed and export it from our huge general database. It's not a separate document. Can anyone help me with this? I need to entries to export in a consecutively numbered list that is continuous and does not only put one entry per page. Please help! |
#2
Posted to microsoft.public.word.mailmerge.fields
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creating continuous numbered list from mail merge
A Directory type mail merge can be created with any type of data source. It
does not have to be an "Excel list" or "Outlook Contact list" Just change the type of the mail merge main document to a Directory type main document. You may want to use a Merge Record # field to get your seqeuntial numbering. Note however that everything that you have on the mail merge main document will be repeated for every record in the data source, so this may not give you exactly what you are after, depending upon what that is. If you tell us more about the data that you are starting with and what you want to create, we may be able to provide more appropriate assistance. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Lauren B." Lauren wrote in message ... My organization has a database that stores template forms in Word, where we can export info from the database as needed into these Word docs. The Word documents need to be formatted as numbered lists, but I cannot figure out how to export them into one continuous list that is numbered consecutively. As it stands there is only one entry per page, with each page starting over as number 1. I have read the comments about using "Directory" when doing a mail merge, but this is not something I can do because our database is not an Excel list or an Outlook contact list. There is no list until I search the specific criteria needed and export it from our huge general database. It's not a separate document. Can anyone help me with this? I need to entries to export in a consecutively numbered list that is continuous and does not only put one entry per page. Please help! |
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