I am using Word 2003 (Service Pack 2) on WinXP (SP2)

I am trying to construct a new document template .dot file for user manuals.

I am using the built-in Heading1, Heading2 and Heading3 styles in Normal.dot
to do my ordinary chapter headings and sub-headings - they are all set to
the "outline numbering" scheme of
1 Heading ,
1.1 Heading 2
1.1.1 Heading 3 etc etc ........... this seemed to work fine.

However I then created a new style via the Formatting & Styles,
for Appendix Headings.
This looks the same as Heading 1 in terms of fonts size,
but has the numbering scheme "Appendix A" {heading text} etc

To set these properties, I click "New Style" from the task pane,
then Format Numbering, choose Outline Numbering Tab,
click Customize button, make sure More is selected.

The result was haywire! madness!
All my heading 2 and heading 3 properties changed when I add
my new Heading Appendix style to the template! Without me editing them,
they change all my themselves - I go into their Format dialogues and
their numbering properties have changed.
I try to repair them, and now Heading 1 changes all by itself!
And then Heading Appendix changes!

I imagine the parameters involved must be:
"Style based on..." (on the main "New Style" dialogue)
and then "Link level to style" on the Customize dialogue.

How do these interact?
I do not understand the logic or workings of the "Link Level to Style" drop
down -
what does it mean to say that a style's outline numbering level should be
linked to itself?
And why should this change other style's outline numberings?!

See
http://www.shaunakelly.com/word/numb...Numbering.html
and
http://www.shaunakelly.com/word/numb...ppendixes.html .

feline1 wrote:

I am using Word 2003 (Service Pack 2) on WinXP (SP2)

I am trying to construct a new document template .dot file for user manuals.

I am using the built-in Heading1, Heading2 and Heading3 styles in Normal.dot
to do my ordinary chapter headings and sub-headings - they are all set to
the "outline numbering" scheme of
1 Heading ,
1.1 Heading 2
1.1.1 Heading 3 etc etc ........... this seemed to work fine.

However I then created a new style via the Formatting & Styles,
for Appendix Headings.
This looks the same as Heading 1 in terms of fonts size,
but has the numbering scheme "Appendix A" {heading text} etc

To set these properties, I click "New Style" from the task pane,
then Format Numbering, choose Outline Numbering Tab,
click Customize button, make sure More is selected.

The result was haywire! madness!
All my heading 2 and heading 3 properties changed when I add
my new Heading Appendix style to the template! Without me editing them,
they change all my themselves - I go into their Format dialogues and
their numbering properties have changed.
I try to repair them, and now Heading 1 changes all by itself!
And then Heading Appendix changes!

I imagine the parameters involved must be:
"Style based on..." (on the main "New Style" dialogue)
and then "Link level to style" on the Customize dialogue.

How do these interact?
I do not understand the logic or workings of the "Link Level to Style" drop
down -
what does it mean to say that a style's outline numbering level should be
linked to itself?
And why should this change other style's outline numberings?!

Thanks!
These articles did indeed solve my problems.

The suggestion to use Normal.dot's "Heading 6" to "Heading 9" levels to do
Appendix headings is an intertesting workaround - I wish it wasn't necessary
though!
This is something where Adobe FrameMaker tramples Word into the ground :-/

"garfield-n-odie" wrote:

See
http://www.shaunakelly.com/word/numb...Numbering.html
and
http://www.shaunakelly.com/word/numb...ppendixes.html .

[James Williams]

You are right and it seems a shame that MSoft has not cleaned this up for how
long it has had to be a workaround. I saw one Technical Writer say that
Appendices should not be used in good docs, but I have had them as
unavoidable elements in many of my endeavors, and this job I have inherited a
mass of docs I am cleaning up, and their structure already demands
appendices.
I have avoided Framemake only because the work I leave has to be editable by
any of several people, so for simplicity, I am keeping them in Word, but
having to migrate the docs in pieces from very messed up formats to a new
clean template, and Shauna's site has helped immensely. Good luck with your
work Feline1.
--
++++++++James Williams++++++++
====Technical Writer/Instructor===
\\\\\\\\\\\\\ Tek Systems //////////////


"feline1" wrote:

Thanks!
These articles did indeed solve my problems.

The suggestion to use Normal.dot's "Heading 6" to "Heading 9" levels to do
Appendix headings is an intertesting workaround - I wish it wasn't necessary
though!
This is something where Adobe FrameMaker tramples Word into the ground :-/

"garfield-n-odie" wrote:

See
http://www.shaunakelly.com/word/numb...Numbering.html
and
http://www.shaunakelly.com/word/numb...ppendixes.html .