[Graham Mayor]

You can do this with conditional fields eg

{Mergefield Thepreviousfield}{IF {Mergefield phone} "" "¶
Phone: {Mergefield phone}"}{IF {Mergefield email} "" "¶
Email: {Mergefield email}"}

The field brackets {} are inserted with CTRL+F9. The fieldnames are those
from your data. Press enter ONLY where you see ¶ and watch the quotes are
correctly placed.
The line break, text and field are only inserted when the fields contain
data.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Netti wrote:
I am using the mail merge feature to create a directory where I type
titles that introduces the information that is included in the mail
merge fields (e.g., I've typed "Phone:" Mail merge field for phone,
then "Email:" Mail merge field for email, etc.). Is it possible to
create some type of macro or instruction to hide the selected text
"Phone:" when the following Mail merge field is empty?

[Netti]

I was trying this out and before I really had a chance to play around and
figure out exactly how it should look in my document the field brackets
stopped working. Now for some reason when I press CTRL and F9 nothing
happens, did I somehow press something that changed the function of the keys?



"Graham Mayor" wrote:

You can do this with conditional fields eg

{Mergefield Thepreviousfield}{IF {Mergefield phone} "" "¶
Phone: {Mergefield phone}"}{IF {Mergefield email} "" "¶
Email: {Mergefield email}"}

The field brackets {} are inserted with CTRL+F9. The fieldnames are those
from your data. Press enter ONLY where you see ¶ and watch the quotes are
correctly placed.
The line break, text and field are only inserted when the fields contain
data.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Netti wrote:
I am using the mail merge feature to create a directory where I type
titles that introduces the information that is included in the mail
merge fields (e.g., I've typed "Phone:" Mail merge field for phone,
then "Email:" Mail merge field for email, etc.). Is it possible to
create some type of macro or instruction to hide the selected text
"Phone:" when the following Mail merge field is empty?

[Netti]

I just tried it by going to "insert" and then "field" and it worked. Thanks
for the help.

"Netti" wrote:

I was trying this out and before I really had a chance to play around and
figure out exactly how it should look in my document the field brackets
stopped working. Now for some reason when I press CTRL and F9 nothing
happens, did I somehow press something that changed the function of the keys?



"Graham Mayor" wrote:

You can do this with conditional fields eg

{Mergefield Thepreviousfield}{IF {Mergefield phone} "" "¶
Phone: {Mergefield phone}"}{IF {Mergefield email} "" "¶
Email: {Mergefield email}"}

The field brackets {} are inserted with CTRL+F9. The fieldnames are those
from your data. Press enter ONLY where you see ¶ and watch the quotes are
correctly placed.
The line break, text and field are only inserted when the fields contain
data.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Netti wrote:
I am using the mail merge feature to create a directory where I type
titles that introduces the information that is included in the mail
merge fields (e.g., I've typed "Phone:" Mail merge field for phone,
then "Email:" Mail merge field for email, etc.). Is it possible to
create some type of macro or instruction to hide the selected text
"Phone:" when the following Mail merge field is empty?

[Graham Mayor]

Many keyboards - mine included - have an F Lock button which allows
switching between F key function sets. You can set the default F lock to use
the standard F Key commands rather than the alternative command set with a
registry patch. The actual patch depends on the keyboard - see
http://www.google.co.uk/search?sourc...ock+on+startup

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Netti wrote:
I was trying this out and before I really had a chance to play around
and figure out exactly how it should look in my document the field
brackets stopped working. Now for some reason when I press CTRL and
F9 nothing happens, did I somehow press something that changed the
function of the keys?



"Graham Mayor" wrote:

You can do this with conditional fields eg

{Mergefield Thepreviousfield}{IF {Mergefield phone} "" "¶
Phone: {Mergefield phone}"}{IF {Mergefield email} "" "¶
Email: {Mergefield email}"}

The field brackets {} are inserted with CTRL+F9. The fieldnames are
those from your data. Press enter ONLY where you see ¶ and watch the
quotes are correctly placed.
The line break, text and field are only inserted when the fields
contain data.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Netti wrote:
I am using the mail merge feature to create a directory where I type
titles that introduces the information that is included in the mail
merge fields (e.g., I've typed "Phone:" Mail merge field for
phone, then "Email:" Mail merge field for email, etc.). Is it
possible to create some type of macro or instruction to hide the
selected text "Phone:" when the following Mail merge field is empty?