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#1
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How to protect bookmarks
Hi all,
Using Bookmarks and Ref fields is a great mechanism. It's as if you are writing at several different places at the same time! My problem is that bookmarks are easy to delete: Write some text, select it, make it a bookmark. Next the text needs to be changed: Someone may edit the text in the bookmark. In the process the bookmark gets deleted. If there are 10 fields referencing this bookmark in the document there now are 10 errors! So, I am looking for a way to prevent bookmark deletion. There is a lot of other text in the document which needs to remain editable so I can't change the document to a form. Maybe if the 'source' text is in a table, then a macro can check for bookmarks to be were I expect them and when gone, add them with te text found in the table cell? Or is there a better way? This is Word 2000. Flip |
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#2
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I have a trick, if not an answer. If you place a space at the beginning and
end of the field and have the bookmark include both spaces then when the middle text is changed, the bookmark still holds in the spaces. How solid it is, i'm unsure, but it seems to work a treat! Hope that helps. "Flip" wrote: Hi all, Using Bookmarks and Ref fields is a great mechanism. It's as if you are writing at several different places at the same time! My problem is that bookmarks are easy to delete: Write some text, select it, make it a bookmark. Next the text needs to be changed: Someone may edit the text in the bookmark. In the process the bookmark gets deleted. If there are 10 fields referencing this bookmark in the document there now are 10 errors! So, I am looking for a way to prevent bookmark deletion. There is a lot of other text in the document which needs to remain editable so I can't change the document to a form. Maybe if the 'source' text is in a table, then a macro can check for bookmarks to be were I expect them and when gone, add them with te text found in the table cell? Or is there a better way? This is Word 2000. Flip |
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#3
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Use an ASK field or better still a user form to collect the data.
Then there is no need to edit the bookmarked text directly. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Flip wrote: Hi all, Using Bookmarks and Ref fields is a great mechanism. It's as if you are writing at several different places at the same time! My problem is that bookmarks are easy to delete: Write some text, select it, make it a bookmark. Next the text needs to be changed: Someone may edit the text in the bookmark. In the process the bookmark gets deleted. If there are 10 fields referencing this bookmark in the document there now are 10 errors! So, I am looking for a way to prevent bookmark deletion. There is a lot of other text in the document which needs to remain editable so I can't change the document to a form. Maybe if the 'source' text is in a table, then a macro can check for bookmarks to be were I expect them and when gone, add them with te text found in the table cell? Or is there a better way? This is Word 2000. Flip |
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#5
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Hi,
For us this method is not secure enough, but thanks for responding Flip I have a trick, if not an answer. If you place a space at the beginning and end of the field and have the bookmark include both spaces then when the middle text is changed, the bookmark still holds in the spaces. How solid it is, i'm unsure, but it seems to work a treat! Hope that helps. "Flip" wrote: Hi all, Using Bookmarks and Ref fields is a great mechanism. It's as if you are writing at several different places at the same time! My problem is that bookmarks are easy to delete: Write some text, select it, make it a bookmark. Next the text needs to be changed: Someone may edit the text in the bookmark. In the process the bookmark gets deleted. If there are 10 fields referencing this bookmark in the document there now are 10 errors! So, I am looking for a way to prevent bookmark deletion. There is a lot of other text in the document which needs to remain editable so I can't change the document to a form. Maybe if the 'source' text is in a table, then a macro can check for bookmarks to be were I expect them and when gone, add them with te text found in the table cell? Or is there a better way? This is Word 2000. Flip |
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#6
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I thought it was an on-line (protected) form that you wanted to avoid. There
is no difference with bookmarks after Word 2000. They are still vulnerable to being overwritten during editing, which is why their direct application is best avoided for documents that are edited. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Flip wrote: Hi Graham, Using a form was just what I wanted to avoid. No change in bookmark handling with Word after version 2000 I presume? Thanks anyway. Flip Graham Mayor schreef in berichtnieuws ... Use an ASK field or better still a user form to collect the data. Then there is no need to edit the bookmarked text directly. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Flip wrote: Hi all, Using Bookmarks and Ref fields is a great mechanism. It's as if you are writing at several different places at the same time! My problem is that bookmarks are easy to delete: Write some text, select it, make it a bookmark. Next the text needs to be changed: Someone may edit the text in the bookmark. In the process the bookmark gets deleted. If there are 10 fields referencing this bookmark in the document there now are 10 errors! So, I am looking for a way to prevent bookmark deletion. There is a lot of other text in the document which needs to remain editable so I can't change the document to a form. Maybe if the 'source' text is in a table, then a macro can check for bookmarks to be were I expect them and when gone, add them with te text found in the table cell? Or is there a better way? This is Word 2000. Flip |
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#7
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Ok, I'll change tactics then :-)
Thanks, Flip Graham Mayor schreef in berichtnieuws ... I thought it was an on-line (protected) form that you wanted to avoid. There is no difference with bookmarks after Word 2000. They are still vulnerable to being overwritten during editing, which is why their direct application is best avoided for documents that are edited. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Flip wrote: Hi Graham, Using a form was just what I wanted to avoid. No change in bookmark handling with Word after version 2000 I presume? Thanks anyway. Flip Graham Mayor schreef in berichtnieuws ... Use an ASK field or better still a user form to collect the data. Then there is no need to edit the bookmarked text directly. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Flip wrote: Hi all, Using Bookmarks and Ref fields is a great mechanism. It's as if you are writing at several different places at the same time! My problem is that bookmarks are easy to delete: Write some text, select it, make it a bookmark. Next the text needs to be changed: Someone may edit the text in the bookmark. In the process the bookmark gets deleted. If there are 10 fields referencing this bookmark in the document there now are 10 errors! So, I am looking for a way to prevent bookmark deletion. There is a lot of other text in the document which needs to remain editable so I can't change the document to a form. Maybe if the 'source' text is in a table, then a macro can check for bookmarks to be were I expect them and when gone, add them with te text found in the table cell? Or is there a better way? This is Word 2000. Flip |
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