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#1
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Word doc's file size bloated
I am experienced MS-Word user for many years and have written dissertation
using MS-Word cover-to-cover in just one Word doc' file. This is to say, I'm no beginner as far as using MS-Word. But recently, I am experiencing this weird effect on a Word document which I inherited from a former colleague. For your info, I'm currently using MS-Word 2003 (SP1) on Win XP & also om Win 2000 (SP4). The following is the problem I'm facing... The file, which is initially around 10 MB or slightly more in file size, got bloated to about to double or tripple its size, although I only edited a few lines of paragraph. I noticed, whenever I format several selected lines to be bullect or numbered list, it seems there occur a follow-up processing in the background and several seconds later the entire document got formatted with numberred list. Although after clicking on the "redo" button will restore to my intended format (with only the selected lines became bullet/numbered list), but the effect is that the file size got bloated to bouble or tripple! This also happened when I do some other formating. I checked if there is any third party Macro attached in the doc, but didn't find any. Everytime this formatting (& redo) effects occur, the file size got bloated double or tripple. At one time, it got bloated to over 300 MB just for merely several paragrahps of editing. My questions are; 1. What is possibly happening behind the scenes? 2. Is the any utility to shrink back the bloated Word doc file? I appreciate if anyone can shine some light on this problem. I would like to thank you in advance. |
#2
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In addition to the tips at the link below, you might want to turn off "Allow
Fast Saves". http://www.officearticles.com/word/a...of t_word.htm ******************* ~Anne Troy www.OfficeArticles.com www.MyExpertsOnline.com "Mizan" wrote in message ... I am experienced MS-Word user for many years and have written dissertation using MS-Word cover-to-cover in just one Word doc' file. This is to say, I'm no beginner as far as using MS-Word. But recently, I am experiencing this weird effect on a Word document which I inherited from a former colleague. For your info, I'm currently using MS-Word 2003 (SP1) on Win XP & also om Win 2000 (SP4). The following is the problem I'm facing... The file, which is initially around 10 MB or slightly more in file size, got bloated to about to double or tripple its size, although I only edited a few lines of paragraph. I noticed, whenever I format several selected lines to be bullect or numbered list, it seems there occur a follow-up processing in the background and several seconds later the entire document got formatted with numberred list. Although after clicking on the "redo" button will restore to my intended format (with only the selected lines became bullet/numbered list), but the effect is that the file size got bloated to bouble or tripple! This also happened when I do some other formating. I checked if there is any third party Macro attached in the doc, but didn't find any. Everytime this formatting (& redo) effects occur, the file size got bloated double or tripple. At one time, it got bloated to over 300 MB just for merely several paragrahps of editing. My questions are; 1. What is possibly happening behind the scenes? 2. Is the any utility to shrink back the bloated Word doc file? I appreciate if anyone can shine some light on this problem. I would like to thank you in advance. |
#3
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Dear Anne, Thank you for your lightning response. Did what you have suggested. And, had read the article at the hyperllink given by you. I checked on the "Allow Fast Saves". It's already unticked all the time. I also unticked for the background saving. To test if the bloating really had been caused by the content of the document, I actually deleted almost all of it! What's left only 5 pages; With no graphics of images, no tables, no TOC. Saved it to another file name. The result is, from 73.2 MB it goes down to only 64.3 MB. How could a merely 5 pages document amounted to 64.3 MB? For your info, I have scanned with updatd Trend's PC-Cilin. No virus has been found. Any idea what other effort I can try? "Anne Troy" wrote: In addition to the tips at the link below, you might want to turn off "Allow Fast Saves". http://www.officearticles.com/word/a...of t_word.htm ******************* ~Anne Troy www.OfficeArticles.com www.MyExpertsOnline.com "Mizan" wrote in message ... I am experienced MS-Word user for many years and have written dissertation using MS-Word cover-to-cover in just one Word doc' file. This is to say, I'm no beginner as far as using MS-Word. But recently, I am experiencing this weird effect on a Word document which I inherited from a former colleague. For your info, I'm currently using MS-Word 2003 (SP1) on Win XP & also om Win 2000 (SP4). The following is the problem I'm facing... The file, which is initially around 10 MB or slightly more in file size, got bloated to about to double or tripple its size, although I only edited a few lines of paragraph. I noticed, whenever I format several selected lines to be bullect or numbered list, it seems there occur a follow-up processing in the background and several seconds later the entire document got formatted with numberred list. Although after clicking on the "redo" button will restore to my intended format (with only the selected lines became bullet/numbered list), but the effect is that the file size got bloated to bouble or tripple! This also happened when I do some other formating. I checked if there is any third party Macro attached in the doc, but didn't find any. Everytime this formatting (& redo) effects occur, the file size got bloated double or tripple. At one time, it got bloated to over 300 MB just for merely several paragrahps of editing. My questions are; 1. What is possibly happening behind the scenes? 2. Is the any utility to shrink back the bloated Word doc file? I appreciate if anyone can shine some light on this problem. I would like to thank you in advance. |
#4
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Found the solution here in another thread, posted by Bharat. The best thing is, it works! Here, I paste the solution... - Open Word - File - Open - Locate your File - Click on arrow near Open button - Click on "Open and Repair" This reduced my file size back to where it should be. Good lucK! "Mizan" wrote: I am experienced MS-Word user for many years and have written dissertation using MS-Word cover-to-cover in just one Word doc' file. This is to say, I'm no beginner as far as using MS-Word. But recently, I am experiencing this weird effect on a Word document which I inherited from a former colleague. For your info, I'm currently using MS-Word 2003 (SP1) on Win XP & also om Win 2000 (SP4). The following is the problem I'm facing... The file, which is initially around 10 MB or slightly more in file size, got bloated to about to double or tripple its size, although I only edited a few lines of paragraph. I noticed, whenever I format several selected lines to be bullect or numbered list, it seems there occur a follow-up processing in the background and several seconds later the entire document got formatted with numberred list. Although after clicking on the "redo" button will restore to my intended format (with only the selected lines became bullet/numbered list), but the effect is that the file size got bloated to bouble or tripple! This also happened when I do some other formating. I checked if there is any third party Macro attached in the doc, but didn't find any. Everytime this formatting (& redo) effects occur, the file size got bloated double or tripple. At one time, it got bloated to over 300 MB just for merely several paragrahps of editing. My questions are; 1. What is possibly happening behind the scenes? 2. Is the any utility to shrink back the bloated Word doc file? I appreciate if anyone can shine some light on this problem. I would like to thank you in advance. |
#5
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If this happens again, you might see
http://word.mvps.org/FAQs/Formatting...eformatted.htm. Also, there are a number of reasons for excessive file size, including: 1. Fast Saves: Disable this at on the Save tab of Tools | Options. 2. Preview Pictu Clear the check box on the Summary tab of File | Properties. 3. Versions (File | Versions): Make sure "Automatically save version on close" is not turned on. 4. Revisions (Tools | Track Changes): Highlight Changes: Make sure "Highlight changes on screen" is turned on (or that "Final Showing Markup" is displayed). Accept/Reject Changes: If "Accept All" or "Reject All" is available then revisions are present; accept or reject all changes, then turn Track Changes off. 5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should be avoided wherever possible. 6. Embedded graphics: When feasible, it is preferable to link the graphics. That is, when you insert the graphic, click the arrow beside Insert in the Picture dialog and choose Link to File rather than Insert or Insert and Link. 7. Embedded objects: These are even worse than ordinary graphics saved with the document. If you see an { EMBED } code, the graphic is an OLE object. Unless you need to be able to edit the object in place, unlink it using Ctrl+Shift+F9. 8. File format: Make sure you are saving as a Word document; in some cases ..rtf (Rich Text Format) files are significantly larger than .doc files. 9. Document corruption: See http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm. Sounds like (9) might have been your problem. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Mizan" wrote in message ... Found the solution here in another thread, posted by Bharat. The best thing is, it works! Here, I paste the solution... - Open Word - File - Open - Locate your File - Click on arrow near Open button - Click on "Open and Repair" This reduced my file size back to where it should be. Good lucK! "Mizan" wrote: I am experienced MS-Word user for many years and have written dissertation using MS-Word cover-to-cover in just one Word doc' file. This is to say, I'm no beginner as far as using MS-Word. But recently, I am experiencing this weird effect on a Word document which I inherited from a former colleague. For your info, I'm currently using MS-Word 2003 (SP1) on Win XP & also om Win 2000 (SP4). The following is the problem I'm facing... The file, which is initially around 10 MB or slightly more in file size, got bloated to about to double or tripple its size, although I only edited a few lines of paragraph. I noticed, whenever I format several selected lines to be bullect or numbered list, it seems there occur a follow-up processing in the background and several seconds later the entire document got formatted with numberred list. Although after clicking on the "redo" button will restore to my intended format (with only the selected lines became bullet/numbered list), but the effect is that the file size got bloated to bouble or tripple! This also happened when I do some other formating. I checked if there is any third party Macro attached in the doc, but didn't find any. Everytime this formatting (& redo) effects occur, the file size got bloated double or tripple. At one time, it got bloated to over 300 MB just for merely several paragrahps of editing. My questions are; 1. What is possibly happening behind the scenes? 2. Is the any utility to shrink back the bloated Word doc file? I appreciate if anyone can shine some light on this problem. I would like to thank you in advance. |
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