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#1
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TOC Question
Hello,
I'm building material for a training course. Im hoping Im not the first one to need this kind of fix and the solution is a question of inserting a /switch that I dont know about into the TOC field. Here's the pitch: * I need to develop a solution using Word 2003 for a client that is using Word 2000 * The solution involves creating a Table of Contents (TOC) that correctly paginates a large document * The training material took up too much memory / file size so it has been broken into 14 individual files. One for each module or chapter in the course * The first file contains a table of contents * Correct me if I'm wrong but I'm assuming I need to use the Master Document feature within a new (i.e. 15th file) to compile a TOC for all the 14 files that contain material for the entire course * So far, so good: - The TOC works fine after I create a new file and compile a TOC using the 'Insert sub-document' command within the Master Document / Outline feature (once for each of the 14 sub-documents) - I've built the TOC so that only Heading Levels 1 and 2 are included Here's the twist: * I need the TOC to ignore every second page or, put another way, I need the TOC to ignore pages that have odd numbering Here's why: * Imagine a 3 ring binder open and two pages laid out in front of you. One to the left and the one to the right * The RIGHT-hand page has the following attributes: - it contains the training material for the trainees / participants - These page #'s are displayed on the status bar as occurring on EVEN pages (e.g. 2, 4, 6 ... 28, 30, etc.) - Heading 1 and Heading 2 from these pages MUST be included in the TOC * The LEFT-hand page has the following attributes: - it contains a guide / notation / tricks / tips for the trainer on how to deliver the course (some would call this the Trainers / Facilitators Guide) - For the sake of the trainer Ive assigned a half value to the odd page number using the following code { = page } /2 + 1}. In this way the page number displayed is increased by .5. e.g. 1.5, 2.5, 3.5, 4.5, 21.5 23.5, etc.). This hasnt been a problem for the compilation of the TOC - These page #'s are displayed on the status bar as occurring on ODD pages (e.g. 1, 3, 5 ... 21, 23, etc.) - Any headings from these pages (level 4, 5, etc.) MUST BE EXCLUDED in the TOC. And this is currently the case. Here's the summary: * While the headings that occur within the odd+0.5 pages from the Facilitators Guide / left pages are not included in the TOC the pages that they occupy are still being accounted for in the TOC. That is to say that only the even/right hand pages are displayed in the TOC but the pagination is incorrect. The page number assigned is actually twice the value of the page it actually occurs on. E.g. The beginning of Chapter 5 on page 50 is displayed in the TOC as page 100. * At the end of the day I need a TOC that only includes the even pages and assigns a value to them such as they appear within the document(s) itself. E.g. if the first page of the 5th chapter / file displays page number 50 in the footer (remember this file occurs as a subdocument in a master document), I need this same number to be displayed in the TOC. * As it stands the even pages are given the value assigned to them by Word in the status bar. E.g. that page #50 above is displayed as page number 100 in the TOC. * As I mentioned above, Im hoping Im not the first one to need this kind of fix and the solution is a question of inserting a /switch that I dont know about into the TOC field. Id appreciate your help to bring about a solution. Dann Toronto, Canada |
#2
Posted to microsoft.public.word.pagelayout
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TOC Question
Make clone styles (match formatting) of your headings 1 and 2 for use in the
trainers guide, called, say, TGHd1. Make sure the paragraph outline level is set to body text. You could also use unused built-in heading levels formatted to look like Headings 1 & 2. Either way a TOC with a \o 1-2 switch would not catch these headings. If the headings on the training guide pages need to have the same paragraph outline levels as the student guide, replace the \o switch and its argument in the TOC field with \t "Heading 1,1, Heading 1,2". You did not have to use master documents for this. RD field can be used to collect TOC information from different documents. See http://www.shaunakelly.com/word/toc/CreateATOC.html. PamC Dan wrote: Hello, I'm building material for a training course. Im hoping Im not the first one to need this kind of fix and the solution is a question of inserting a /switch that I dont know about into the TOC field. Here's the pitch: * I need to develop a solution using Word 2003 for a client that is using Word 2000 * The solution involves creating a Table of Contents (TOC) that correctly paginates a large document * The training material took up too much memory / file size so it has been broken into 14 individual files. One for each module or chapter in the course * The first file contains a table of contents * Correct me if I'm wrong but I'm assuming I need to use the Master Document feature within a new (i.e. 15th file) to compile a TOC for all the 14 files that contain material for the entire course * So far, so good: - The TOC works fine after I create a new file and compile a TOC using the 'Insert sub-document' command within the Master Document / Outline feature (once for each of the 14 sub-documents) - I've built the TOC so that only Heading Levels 1 and 2 are included Here's the twist: * I need the TOC to ignore every second page or, put another way, I need the TOC to ignore pages that have odd numbering Here's why: * Imagine a 3 ring binder open and two pages laid out in front of you. One to the left and the one to the right * The RIGHT-hand page has the following attributes: - it contains the training material for the trainees / participants - These page #'s are displayed on the status bar as occurring on EVEN pages (e.g. 2, 4, 6 ... 28, 30, etc.) - Heading 1 and Heading 2 from these pages MUST be included in the TOC * The LEFT-hand page has the following attributes: - it contains a guide / notation / tricks / tips for the trainer on how to deliver the course (some would call this the Trainers / Facilitators Guide) - For the sake of the trainer Ive assigned a half value to the odd page number using the following code { = page } /2 + 1}. In this way the page number displayed is increased by .5. e.g. 1.5, 2.5, 3.5, 4.5, 21.5 23.5, etc.). This hasnt been a problem for the compilation of the TOC - These page #'s are displayed on the status bar as occurring on ODD pages (e.g. 1, 3, 5 ... 21, 23, etc.) - Any headings from these pages (level 4, 5, etc.) MUST BE EXCLUDED in the TOC. And this is currently the case. Here's the summary: * While the headings that occur within the odd+0.5 pages from the Facilitators Guide / left pages are not included in the TOC the pages that they occupy are still being accounted for in the TOC. That is to say that only the even/right hand pages are displayed in the TOC but the pagination is incorrect. The page number assigned is actually twice the value of the page it actually occurs on. E.g. The beginning of Chapter 5 on page 50 is displayed in the TOC as page 100. * At the end of the day I need a TOC that only includes the even pages and assigns a value to them such as they appear within the document(s) itself. E.g. if the first page of the 5th chapter / file displays page number 50 in the footer (remember this file occurs as a subdocument in a master document), I need this same number to be displayed in the TOC. * As it stands the even pages are given the value assigned to them by Word in the status bar. E.g. that page #50 above is displayed as page number 100 in the TOC. * As I mentioned above, Im hoping Im not the first one to need this kind of fix and the solution is a question of inserting a /switch that I dont know about into the TOC field. Id appreciate your help to bring about a solution. Dann Toronto, Canada -- Message posted via OfficeKB.com http://www.officekb.com/Uwe/Forums.a...ayout/200902/1 |
#3
Posted to microsoft.public.word.pagelayout
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TOC Question
Thanks Pam. I'm actually looking for someone to finish this work for me. I
know this is not the place for solicitation. How can I contact you or provide you with my contact information? "Dan" wrote: Hello, I'm building material for a training course. Im hoping Im not the first one to need this kind of fix and the solution is a question of inserting a /switch that I dont know about into the TOC field. Here's the pitch: * I need to develop a solution using Word 2003 for a client that is using Word 2000 * The solution involves creating a Table of Contents (TOC) that correctly paginates a large document * The training material took up too much memory / file size so it has been broken into 14 individual files. One for each module or chapter in the course * The first file contains a table of contents * Correct me if I'm wrong but I'm assuming I need to use the Master Document feature within a new (i.e. 15th file) to compile a TOC for all the 14 files that contain material for the entire course * So far, so good: - The TOC works fine after I create a new file and compile a TOC using the 'Insert sub-document' command within the Master Document / Outline feature (once for each of the 14 sub-documents) - I've built the TOC so that only Heading Levels 1 and 2 are included Here's the twist: * I need the TOC to ignore every second page or, put another way, I need the TOC to ignore pages that have odd numbering Here's why: * Imagine a 3 ring binder open and two pages laid out in front of you. One to the left and the one to the right * The RIGHT-hand page has the following attributes: - it contains the training material for the trainees / participants - These page #'s are displayed on the status bar as occurring on EVEN pages (e.g. 2, 4, 6 ... 28, 30, etc.) - Heading 1 and Heading 2 from these pages MUST be included in the TOC * The LEFT-hand page has the following attributes: - it contains a guide / notation / tricks / tips for the trainer on how to deliver the course (some would call this the Trainers / Facilitators Guide) - For the sake of the trainer Ive assigned a half value to the odd page number using the following code { = page } /2 + 1}. In this way the page number displayed is increased by .5. e.g. 1.5, 2.5, 3.5, 4.5, 21.5 23.5, etc.). This hasnt been a problem for the compilation of the TOC - These page #'s are displayed on the status bar as occurring on ODD pages (e.g. 1, 3, 5 ... 21, 23, etc.) - Any headings from these pages (level 4, 5, etc.) MUST BE EXCLUDED in the TOC. And this is currently the case. Here's the summary: * While the headings that occur within the odd+0.5 pages from the Facilitators Guide / left pages are not included in the TOC the pages that they occupy are still being accounted for in the TOC. That is to say that only the even/right hand pages are displayed in the TOC but the pagination is incorrect. The page number assigned is actually twice the value of the page it actually occurs on. E.g. The beginning of Chapter 5 on page 50 is displayed in the TOC as page 100. * At the end of the day I need a TOC that only includes the even pages and assigns a value to them such as they appear within the document(s) itself. E.g. if the first page of the 5th chapter / file displays page number 50 in the footer (remember this file occurs as a subdocument in a master document), I need this same number to be displayed in the TOC. * As it stands the even pages are given the value assigned to them by Word in the status bar. E.g. that page #50 above is displayed as page number 100 in the TOC. * As I mentioned above, Im hoping Im not the first one to need this kind of fix and the solution is a question of inserting a /switch that I dont know about into the TOC field. Id appreciate your help to bring about a solution. Dann Toronto, Canada |
#4
Posted to microsoft.public.word.pagelayout
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TOC Question
Dann:
Please send your information to me at pamcasREMOVETHISATcomcast.net. PamC Dan wrote: Thanks Pam. I'm actually looking for someone to finish this work for me. I know this is not the place for solicitation. How can I contact you or provide you with my contact information? Hello, [quoted text clipped - 89 lines] Dann Toronto, Canada -- Message posted via http://www.officekb.com |
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