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Word created document; but would like to add "excell" style simple
Hi all.
I am an MSCE, and Cisco cert, but I am getting a headache trying to figure this out. I have a very simple word doc, created in word 2003. Within that doc, I simply have the need to pull a date via a colander, a clients name from a separate data base, and then 15 "simple" sums. Each sum is either an addition, subtraction, or a grand total, and each sum in $ as well. The staff has been creating this form by using a calculator each time, and it makes no sense to me. I know it can be automated, but being a simple MSCE, and CCNP, I really haven't got the clue. I've attached the doc, and all the red is what I feel can be automateted. Any suggestions? Please? Thanks a lot! All of the $ ammounts, and xxx's are the sums I need to tabulate. If I can add any more informatrion, please feel free to email me directly. Angain, thanks so very much! PURSUANT TO CIVIL CODE SECTION 1950.5, Agent, on the 6th day of May, 2006, hereby furnished the following Statement of Disposition of Security Deposit monies to Former Resident (s): Name:XXXXX XXXXXXX For the premises located at:XXXXXX XXXXXXX XXXXXXXX XXXXXXXXX Date Notice Given: XXX_____Move in Date: XXXX_____Actual Move out: __XXXXX______ Date of Inspection:___XXXXX______Inspected By: XXX XXXXX Former Residents new address: XXX XXXXX XX XXXX XXXXX XXXXXX 1. Amount held as Security Deposit $ X,000,00 2. Less Deductions for: A. Rent due from through ( _1 -31_______days at $ xxxxxx per day) ($XXX.XX) B. Charges for unpaid portion in failure to give Required notice per Lease/State law $XX.XX C. Unpaid Utility Bills $XX.XX D. Key/Lock replacement charge $X.XX 3. Damage Expenses Beyond Reasonable wear and tear A. Painting $X.XX B. Carpet Cleaning $X.XX C. Drapery/Blind cleaning $XX.XX D. Additional Cleaning $XXX.XX E. Other damages €“ $N/A 4. Other Charges - $ N/A TOTAL SECUIRTY DEPOSIT $ X,XXX.XX TOTAL CHARGES (DEDUCTIONS) $ X,XXX.XX REFUND DUE TENANT $ X,XXX,XX AMOUNT DUE TO OWNER/AGENT $ X,XXX.XX Date Disposition due: 00/00/2020 Required Mailing date 00/00/2020 Date Disposition completed: 00/00/2020 Prepared by XXXXXXXXXXXXXX Date forwarded to accounting: 00/00/2020 Property account number : XXXXX CUT HERE Residents name: John Doe and Sally Smith Property address: 1234 Main St Anytown, CA 23456 Make Check Payable to: You and me 1234 maryland, Hightowne USA ****PAYMENT DUE TO MANAGEMENT WITHIN 30 DAYS***** Sincerely, Steve |
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#2
Posted to microsoft.public.word.docmanagement
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Word created document; but would like to add "excell" style simple
First, pick all the dried-up bits of pasta out of your colander.
Then, make a decision about whether you want to be using macros for this. It's easy enough coding, but macros add a lot of maintenance overhead, and are a complete no-no on some corporate networks. Without macros, Word's ability to do sums directly with document content is *very* limited. You can use bookmarks and calculation fields; or you can put the numbers in tables. In both cases, the presence of dollar signs will interfere -- Word is not able to interpret an embellished string as a numeric value. And given the obvious legal significance of the document, field calculations are maybe not reliable enough anyway -- there's a risk that the user will inadvertently displace a bookmark. Given the simplicity of the document, I'd suggest doing it entirely in Excel -- you can hide all the gridlines etc, and use any fonts and sizes, so the document will look exactly as it would in Word; the calculations are trivial to set up, and you'll be a lot more confident that the numbers are correct. "Steve" wrote in message news  Hi all. I am an MSCE, and Cisco cert, but I am getting a headache trying to figure this out. I have a very simple word doc, created in word 2003. Within that doc, I simply have the need to pull a date via a colander, a clients name from a separate data base, and then 15 "simple" sums. Each sum is either an addition, subtraction, or a grand total, and each sum in $ as well. The staff has been creating this form by using a calculator each time, and it makes no sense to me. I know it can be automated, but being a simple MSCE, and CCNP, I really haven't got the clue. I've attached the doc, and all the red is what I feel can be automateted. Any suggestions? Please? Thanks a lot! All of the $ ammounts, and xxx's are the sums I need to tabulate. If I can add any more informatrion, please feel free to email me directly. Angain, thanks so very much! PURSUANT TO CIVIL CODE SECTION 1950.5, Agent, on the 6th day of May, 2006, hereby furnished the following Statement of Disposition of Security Deposit monies to Former Resident (s): Name:XXXXX XXXXXXX For the premises located at:XXXXXX XXXXXXX XXXXXXXX XXXXXXXXX Date Notice Given: XXX_____Move in Date: XXXX_____Actual Move out: __XXXXX______ Date of Inspection:___XXXXX______Inspected By: XXX XXXXX Former Resident's new address: XXX XXXXX XX XXXX XXXXX XXXXXX 1. Amount held as Security Deposit $ X,000,00 2. Less Deductions for: A. Rent due from through ( _1 -31_______days at $ xxxxxx per day) ($XXX.XX) B. Charges for unpaid portion in failure to give Required notice per Lease/State law $XX.XX C. Unpaid Utility Bills $XX.XX D. Key/Lock replacement charge $X.XX 3. Damage Expenses Beyond Reasonable wear and tear A. Painting $X.XX B. Carpet Cleaning $X.XX C. Drapery/Blind cleaning $XX.XX D. Additional Cleaning $XXX.XX E. Other damages - $N/A 4. Other Charges - $ N/A TOTAL SECUIRTY DEPOSIT $ X,XXX.XX TOTAL CHARGES (DEDUCTIONS) $ X,XXX.XX REFUND DUE TENANT $ X,XXX,XX AMOUNT DUE TO OWNER/AGENT $ X,XXX.XX Date Disposition due: 00/00/2020 Required Mailing date 00/00/2020 Date Disposition completed: 00/00/2020 Prepared by XXXXXXXXXXXXXX Date forwarded to accounting: 00/00/2020 Property account number : XXXXX CUT HERE Resident's name: John Doe and Sally Smith Property address: 1234 Main St Anytown, CA 23456 Make Check Payable to: You and me 1234 maryland, Hightowne USA ****PAYMENT DUE TO MANAGEMENT WITHIN 30 DAYS***** Sincerely, Steve |
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#3
Posted to microsoft.public.word.docmanagement
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Word created document; but would like to add "excell" style si
Jezebel,
Thank you for the iformation. Makes a lot of sense to me. Now, question is, where would be a good place for a fixer, and not a user, learn to do a "speadsheat such as I described, without the gridlines, and my desired fonts, etc. I feel really silly asking this / these questions, but I turuly am at a loss. Want me to come fix your computer in return? lol Thanks again! Steve "Jezebel" wrote: First, pick all the dried-up bits of pasta out of your colander. Then, make a decision about whether you want to be using macros for this. It's easy enough coding, but macros add a lot of maintenance overhead, and are a complete no-no on some corporate networks. Without macros, Word's ability to do sums directly with document content is *very* limited. You can use bookmarks and calculation fields; or you can put the numbers in tables. In both cases, the presence of dollar signs will interfere -- Word is not able to interpret an embellished string as a numeric value. And given the obvious legal significance of the document, field calculations are maybe not reliable enough anyway -- there's a risk that the user will inadvertently displace a bookmark. Given the simplicity of the document, I'd suggest doing it entirely in Excel -- you can hide all the gridlines etc, and use any fonts and sizes, so the document will look exactly as it would in Word; the calculations are trivial to set up, and you'll be a lot more confident that the numbers are correct. "Steve" wrote in message news Hi all. I am an MSCE, and Cisco cert, but I am getting a headache trying to figure this out. I have a very simple word doc, created in word 2003. Within that doc, I simply have the need to pull a date via a colander, a clients name from a separate data base, and then 15 "simple" sums. Each sum is either an addition, subtraction, or a grand total, and each sum in $ as well. The staff has been creating this form by using a calculator each time, and it makes no sense to me. I know it can be automated, but being a simple MSCE, and CCNP, I really haven't got the clue. I've attached the doc, and all the red is what I feel can be automateted. Any suggestions? Please? Thanks a lot! All of the $ ammounts, and xxx's are the sums I need to tabulate. If I can add any more informatrion, please feel free to email me directly. Angain, thanks so very much! PURSUANT TO CIVIL CODE SECTION 1950.5, Agent, on the 6th day of May, 2006, hereby furnished the following Statement of Disposition of Security Deposit monies to Former Resident (s): Name:XXXXX XXXXXXX For the premises located at:XXXXXX XXXXXXX XXXXXXXX XXXXXXXXX Date Notice Given: XXX_____Move in Date: XXXX_____Actual Move out: __XXXXX______ Date of Inspection:___XXXXX______Inspected By: XXX XXXXX Former Resident's new address: XXX XXXXX XX XXXX XXXXX XXXXXX 1. Amount held as Security Deposit $ X,000,00 2. Less Deductions for: A. Rent due from through ( _1 -31_______days at $ xxxxxx per day) ($XXX.XX) B. Charges for unpaid portion in failure to give Required notice per Lease/State law $XX.XX C. Unpaid Utility Bills $XX.XX D. Key/Lock replacement charge $X.XX 3. Damage Expenses Beyond Reasonable wear and tear A. Painting $X.XX B. Carpet Cleaning $X.XX C. Drapery/Blind cleaning $XX.XX D. Additional Cleaning $XXX.XX E. Other damages - $N/A 4. Other Charges - $ N/A TOTAL SECUIRTY DEPOSIT $ X,XXX.XX TOTAL CHARGES (DEDUCTIONS) $ X,XXX.XX REFUND DUE TENANT $ X,XXX,XX AMOUNT DUE TO OWNER/AGENT $ X,XXX.XX Date Disposition due: 00/00/2020 Required Mailing date 00/00/2020 Date Disposition completed: 00/00/2020 Prepared by XXXXXXXXXXXXXX Date forwarded to accounting: 00/00/2020 Property account number : XXXXX CUT HERE Resident's name: John Doe and Sally Smith Property address: 1234 Main St Anytown, CA 23456 Make Check Payable to: You and me 1234 maryland, Hightowne USA ****PAYMENT DUE TO MANAGEMENT WITHIN 30 DAYS***** Sincerely, Steve |
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#4
Posted to microsoft.public.word.docmanagement
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Word created document; but would like to add "excell" style si
Fire up Excel, experiment with Tools Options, and with the Style settings.
"Steve" wrote in message ... Jezebel, Thank you for the iformation. Makes a lot of sense to me. Now, question is, where would be a good place for a fixer, and not a user, learn to do a "speadsheat such as I described, without the gridlines, and my desired fonts, etc. I feel really silly asking this / these questions, but I turuly am at a loss. Want me to come fix your computer in return? lol Thanks again! Steve "Jezebel" wrote: First, pick all the dried-up bits of pasta out of your colander. Then, make a decision about whether you want to be using macros for this. It's easy enough coding, but macros add a lot of maintenance overhead, and are a complete no-no on some corporate networks. Without macros, Word's ability to do sums directly with document content is *very* limited. You can use bookmarks and calculation fields; or you can put the numbers in tables. In both cases, the presence of dollar signs will interfere -- Word is not able to interpret an embellished string as a numeric value. And given the obvious legal significance of the document, field calculations are maybe not reliable enough anyway -- there's a risk that the user will inadvertently displace a bookmark. Given the simplicity of the document, I'd suggest doing it entirely in Excel -- you can hide all the gridlines etc, and use any fonts and sizes, so the document will look exactly as it would in Word; the calculations are trivial to set up, and you'll be a lot more confident that the numbers are correct. "Steve" wrote in message news Hi all. I am an MSCE, and Cisco cert, but I am getting a headache trying to figure this out. I have a very simple word doc, created in word 2003. Within that doc, I simply have the need to pull a date via a colander, a clients name from a separate data base, and then 15 "simple" sums. Each sum is either an addition, subtraction, or a grand total, and each sum in $ as well. The staff has been creating this form by using a calculator each time, and it makes no sense to me. I know it can be automated, but being a simple MSCE, and CCNP, I really haven't got the clue. I've attached the doc, and all the red is what I feel can be automateted. Any suggestions? Please? Thanks a lot! All of the $ ammounts, and xxx's are the sums I need to tabulate. If I can add any more informatrion, please feel free to email me directly. Angain, thanks so very much! PURSUANT TO CIVIL CODE SECTION 1950.5, Agent, on the 6th day of May, 2006, hereby furnished the following Statement of Disposition of Security Deposit monies to Former Resident (s): Name:XXXXX XXXXXXX For the premises located at:XXXXXX XXXXXXX XXXXXXXX XXXXXXXXX Date Notice Given: XXX_____Move in Date: XXXX_____Actual Move out: __XXXXX______ Date of Inspection:___XXXXX______Inspected By: XXX XXXXX Former Resident's new address: XXX XXXXX XX XXXX XXXXX XXXXXX 1. Amount held as Security Deposit $ X,000,00 2. Less Deductions for: A. Rent due from through ( _1 -31_______days at $ xxxxxx per day) ($XXX.XX) B. Charges for unpaid portion in failure to give Required notice per Lease/State law $XX.XX C. Unpaid Utility Bills $XX.XX D. Key/Lock replacement charge $X.XX 3. Damage Expenses Beyond Reasonable wear and tear A. Painting $X.XX B. Carpet Cleaning $X.XX C. Drapery/Blind cleaning $XX.XX D. Additional Cleaning $XXX.XX E. Other damages - $N/A 4. Other Charges - $ N/A TOTAL SECUIRTY DEPOSIT $ X,XXX.XX TOTAL CHARGES (DEDUCTIONS) $ X,XXX.XX REFUND DUE TENANT $ X,XXX,XX AMOUNT DUE TO OWNER/AGENT $ X,XXX.XX Date Disposition due: 00/00/2020 Required Mailing date 00/00/2020 Date Disposition completed: 00/00/2020 Prepared by XXXXXXXXXXXXXX Date forwarded to accounting: 00/00/2020 Property account number : XXXXX CUT HERE Resident's name: John Doe and Sally Smith Property address: 1234 Main St Anytown, CA 23456 Make Check Payable to: You and me 1234 maryland, Hightowne USA ****PAYMENT DUE TO MANAGEMENT WITHIN 30 DAYS***** Sincerely, Steve |
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