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#1
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how do I delete commas in a field when blank
I am trying to make a directory. I have the fields listed but when the data
is put in, the commas remain for blank fields. It looks like this teaching,,,,,writing,speech, |
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#2
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If this is a data file, you would expect the commas to be present. They mark
the fields. If they are in the merged document, where are they coming from? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org haliburton girl wrote: I am trying to make a directory. I have the fields listed but when the data is put in, the commas remain for blank fields. It looks like this teaching,,,,,writing,speech, |
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#3
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I am making a directory. Some of the fields in my database are blank. When
merging them the comma stays between each entry so the blank ones show as a comma each time. Jan "Graham Mayor" wrote: If this is a data file, you would expect the commas to be present. They mark the fields. If they are in the merged document, where are they coming from? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org haliburton girl wrote: I am trying to make a directory. I have the fields listed but when the data is put in, the commas remain for blank fields. It looks like this teaching,,,,,writing,speech, |
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#4
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Yes, but is the comma in the data or have *you* introduced it between
fields? eg {Mergefield field1},{Mergefield Field2}, etc If the latter, then you need a set of conditional fields eg {IF {Mergefield Field1} "" "{Mergefield Field1},"}{IF {Mergefield Field2} "" "{Mergefield Field2},"} etc ie you conditionally place the field and the comma if the field is not empty. If it is empty nothing is inserted. If the former then you need to trap whatever an 'empty' field produces in a similar manner. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org haliburton girl wrote: I am making a directory. Some of the fields in my database are blank. When merging them the comma stays between each entry so the blank ones show as a comma each time. Jan "Graham Mayor" wrote: If this is a data file, you would expect the commas to be present. They mark the fields. If they are in the merged document, where are they coming from? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org haliburton girl wrote: I am trying to make a directory. I have the fields listed but when the data is put in, the commas remain for blank fields. It looks like this teaching,,,,,writing,speech, |
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#5
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*I* have introduced it between fields as I want it to look like a list.
I will try to make an "if" statement, but what is the condition. Do I just put an "if" merge field 1 then merge field 1, I am sorry but WORD confuses me in its insert word field. Is that where I find the "if" statement. If so, which one? thanks, "Graham Mayor" wrote: Yes, but is the comma in the data or have *you* introduced it between fields? eg {Mergefield field1},{Mergefield Field2}, etc If the latter, then you need a set of conditional fields eg {IF {Mergefield Field1} "" "{Mergefield Field1},"}{IF {Mergefield Field2} "" "{Mergefield Field2},"} etc ie you conditionally place the field and the comma if the field is not empty. If it is empty nothing is inserted. If the former then you need to trap whatever an 'empty' field produces in a similar manner. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org haliburton girl wrote: I am making a directory. Some of the fields in my database are blank. When merging them the comma stays between each entry so the blank ones show as a comma each time. Jan "Graham Mayor" wrote: If this is a data file, you would expect the commas to be present. They mark the fields. If they are in the merged document, where are they coming from? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org haliburton girl wrote: I am trying to make a directory. I have the fields listed but when the data is put in, the commas remain for blank fields. It looks like this teaching,,,,,writing,speech, |
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#6
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To create a conditional (IF) statement in mail merge, the simplest method is
to insert it from the keyboard directly. For this you need to know the names of the fields and that CTRL+F9 inserts field boundaries {}. The construction is then similar to {IF {Mergefield Field1} "" "{Mergefield Field1},"} What this means is that if the content of the field called field1 (substitute your own field name) is not equal to nothing then insert the bits between the speech marks ie the contents of the field and the comma following it. ie {IF {Mergefield Fieldname} "" "enter this" "otherwise enter this"} Having entered the fields select them and press F9 to update them, then if necessary ALT+F9 to tooggle the display to show the result. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org haliburton girl wrote: *I* have introduced it between fields as I want it to look like a list. I will try to make an "if" statement, but what is the condition. Do I just put an "if" merge field 1 then merge field 1, I am sorry but WORD confuses me in its insert word field. Is that where I find the "if" statement. If so, which one? thanks, "Graham Mayor" wrote: Yes, but is the comma in the data or have *you* introduced it between fields? eg {Mergefield field1},{Mergefield Field2}, etc If the latter, then you need a set of conditional fields eg {IF {Mergefield Field1} "" "{Mergefield Field1},"}{IF {Mergefield Field2} "" "{Mergefield Field2},"} etc ie you conditionally place the field and the comma if the field is not empty. If it is empty nothing is inserted. If the former then you need to trap whatever an 'empty' field produces in a similar manner. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org haliburton girl wrote: I am making a directory. Some of the fields in my database are blank. When merging them the comma stays between each entry so the blank ones show as a comma each time. Jan "Graham Mayor" wrote: If this is a data file, you would expect the commas to be present. They mark the fields. If they are in the merged document, where are they coming from? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org haliburton girl wrote: I am trying to make a directory. I have the fields listed but when the data is put in, the commas remain for blank fields. It looks like this teaching,,,,,writing,speech, |
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