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#1
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My boss hasn't used Styles, what is the solution?
My impression
I read the tutorial written by Charles Kyle Kenyon in http://addbalance.com/ about the importance of style. I was aware of that and have used styles to some extent but after reading that I have decided not to make a file (especially a long one) without using styles. My problem My boss has given a 500 page word file in 12 files standing for 12 chapters of a report. He has asked me to amend different spacing and fonts in different parts of the report and make it unique to look same. I thought using the style could be the best solution. Original files dont have styles. When I open the style box many ugly hand-formatted styles with no name occurs. I thought it would be possible to select paragraphs and change their styles from style window but it didnt work as I think the main style are same but different paragraphs has minor changes. So what is your suggestion for me? Shall I define a new style and go through all paragraphs and change them? Is there any VBA solution to it automatically? Also one more question: I want to know about the general fee of those who do this job as paid consultancy. TIA -- Rasoul Khoshravan Azar Civil Engineer Osaka, Japan |
#2
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My boss hasn't used Styles, what is the solution?
Part of what you're seeing in the Styles and Formatting dialog (or Styles
dropdown) is probably "formatting" rather than styles. You can cut out a lot of this underbrush by clearing the check box for "Keep track of formatting" on the Edit tab of Tools | Options. Applying correct styles should remove the direct formatting; if it doesn't, selecting the text and pressing Ctrl+Spacebar and Ctrl+Q will certainly do so. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Khoshravan" wrote in message ... My impression I read the tutorial written by Charles Kyle Kenyon in http://addbalance.com/ about the importance of style. I was aware of that and have used styles to some extent but after reading that I have decided not to make a file (especially a long one) without using styles. My problem My boss has given a 500 page word file in 12 files standing for 12 chapters of a report. He has asked me to amend different spacing and fonts in different parts of the report and make it unique to look same. I thought using the style could be the best solution. Original files dont have styles. When I open the style box many ugly hand-formatted styles with no name occurs. I thought it would be possible to select paragraphs and change their styles from style window but it didnt work as I think the main style are same but different paragraphs has minor changes. So what is your suggestion for me? Shall I define a new style and go through all paragraphs and change them? Is there any VBA solution to it automatically? Also one more question: I want to know about the general fee of those who do this job as paid consultancy. TIA -- Rasoul Khoshravan Azar Civil Engineer Osaka, Japan |
#3
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My boss hasn't used Styles, what is the solution?
Dear Suzanne
Thanks for your comments. I always enjoy reading your FAQ and tutorials which are very informative for me. I did as you mentioned and most of those formatting disappeared. Thanks for that. Now I want to change the style of a paragraph let say its style is Arial (complex) Arial 12 bold (and this has no stlye name. Is it possible to assign a name at this stage?) to another stlyle let say Arial (complex) Arial 12 (this one also has no style name). I put the curser in desired paragraph and select the desired style from task pan (in far right). I expect to see the change but nothing happens. Am I doing something wrong or there is something more I have to consider. One more question. there is a style symbol at the end of each style (namely "a", I suppose for character style and a "return " symbol for paragraph style). Is it possible to change these symbols in other words to Convert a character symbol (style) to a Paragraph symbol (style)? Thanks for all your contribution to Word Users. -- Rasoul Khoshravan Azar Civil Engineer Osaka, Japan "Suzanne S. Barnhill" wrote: Part of what you're seeing in the Styles and Formatting dialog (or Styles dropdown) is probably "formatting" rather than styles. You can cut out a lot of this underbrush by clearing the check box for "Keep track of formatting" on the Edit tab of Tools | Options. Applying correct styles should remove the direct formatting; if it doesn't, selecting the text and pressing Ctrl+Spacebar and Ctrl+Q will certainly do so. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Khoshravan" wrote in message ... My impression I read the tutorial written by Charles Kyle Kenyon in http://addbalance.com/ about the importance of style. I was aware of that and have used styles to some extent but after reading that I have decided not to make a file (especially a long one) without using styles. My problem My boss has given a 500 page word file in 12 files standing for 12 chapters of a report. He has asked me to amend different spacing and fonts in different parts of the report and make it unique to look same. I thought using the style could be the best solution. Original files dont have styles. When I open the style box many ugly hand-formatted styles with no name occurs. I thought it would be possible to select paragraphs and change their styles from style window but it didnt work as I think the main style are same but different paragraphs has minor changes. So what is your suggestion for me? Shall I define a new style and go through all paragraphs and change them? Is there any VBA solution to it automatically? Also one more question: I want to know about the general fee of those who do this job as paid consultancy. TIA -- Rasoul Khoshravan Azar Civil Engineer Osaka, Japan |
#4
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My boss hasn't used Styles, what is the solution?
I supposed you could create a paragraph style based on a character style;
the character style would define the font formatting, but you'd have to add the paragraph formatting. For more on styles, see these articles by Shauna Kelly: How to apply a style in Word http://www.shaunakelly.com/word/styles/ApplyAStyle.html How to modify a style in Word http://www.shaunakelly.com/word/styl...ifyAStyle.html How the Styles and Formatting pane works in Word 2002 and 2003 http://www.ShaunaKelly.com/word/sfpa...ttingPane.html Shauna Kellys article on styles http://www.microsoft.com/office/using/column14.asp How styles in Word cascade http://www.shaunakelly.com/word/styl...esCascade.html Why use Words built-in heading styles? http://www.shaunakelly.com/word/numb...ingStyles.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Khoshravan" wrote in message ... Dear Suzanne Thanks for your comments. I always enjoy reading your FAQ and tutorials which are very informative for me. I did as you mentioned and most of those formatting disappeared. Thanks for that. Now I want to change the style of a paragraph let say its style is Arial (complex) Arial 12 bold (and this has no stlye name. Is it possible to assign a name at this stage?) to another stlyle let say Arial (complex) Arial 12 (this one also has no style name). I put the curser in desired paragraph and select the desired style from task pan (in far right). I expect to see the change but nothing happens. Am I doing something wrong or there is something more I have to consider. One more question. there is a style symbol at the end of each style (namely "a", I suppose for character style and a "return " symbol for paragraph style). Is it possible to change these symbols in other words to Convert a character symbol (style) to a Paragraph symbol (style)? Thanks for all your contribution to Word Users. -- Rasoul Khoshravan Azar Civil Engineer Osaka, Japan "Suzanne S. Barnhill" wrote: Part of what you're seeing in the Styles and Formatting dialog (or Styles dropdown) is probably "formatting" rather than styles. You can cut out a lot of this underbrush by clearing the check box for "Keep track of formatting" on the Edit tab of Tools | Options. Applying correct styles should remove the direct formatting; if it doesn't, selecting the text and pressing Ctrl+Spacebar and Ctrl+Q will certainly do so. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Khoshravan" wrote in message ... My impression I read the tutorial written by Charles Kyle Kenyon in http://addbalance.com/ about the importance of style. I was aware of that and have used styles to some extent but after reading that I have decided not to make a file (especially a long one) without using styles. My problem My boss has given a 500 page word file in 12 files standing for 12 chapters of a report. He has asked me to amend different spacing and fonts in different parts of the report and make it unique to look same. I thought using the style could be the best solution. Original files dont have styles. When I open the style box many ugly hand-formatted styles with no name occurs. I thought it would be possible to select paragraphs and change their styles from style window but it didnt work as I think the main style are same but different paragraphs has minor changes. So what is your suggestion for me? Shall I define a new style and go through all paragraphs and change them? Is there any VBA solution to it automatically? Also one more question: I want to know about the general fee of those who do this job as paid consultancy. TIA -- Rasoul Khoshravan Azar Civil Engineer Osaka, Japan |
#5
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My boss hasn't used Styles, what is the solution?
I did as you mentioned and most of those formatting disappeared. Thanks
for that. Now I want to change the style of a paragraph let say its style is Arial (complex) Arial 12 bold (and this has no stlye name. Is it possible to assign a name at this stage?) to another stlyle let say Arial (complex) Arial 12 (this one also has no style name). I put the curser in desired paragraph and select the desired style from task pan (in far right). I expect to see the change but nothing happens. Am I doing something wrong or there is something more I have to consider. If some kind of manual formatting (font, size, space before, whatever) is applied on top of the style, changing that formatting in the style will no longer affect the text formatting. Manual formatting beats styles. When you unchecked "Keep track of formatting", you just hid the applied manual formatting, but it is still there. You'll have to clean it up, or start formatting from scratch. There are some tools that promise to do (some of) this automatically such as DocTidy, but I have limited experience with them, and the success likely depends on whether the (manual) formatting is somewhat consistent to start with. Regards, Klaus |
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