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Sue
 
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Default Print 2 half-sheet mail merge docs on one sheet of paper

I would like to print 2 half pages of a mail merge per 8.5 x 11" sheet of
paper. I have the Page Setup set for two pages per sheet. I get the
documents on a half sheet but only one document per sheet of paper. I would
like to have it print two documents on one sheet of paper.

When I go to File Print to change the Zoom--the Zoom is grayed out so I
cannot change it. Is there a way to make this option available to change
"Pages per sheet:" from "1 page" to "2 pages".

If I set the Page Setup Pages to "Normal", the Zoom is now available on
the File Print. But it still only prints one document per page and the
document is half the normal size (with "No Scaling" option on).

Is there a way to print a half page mail merge document--2 pages per sheet
of 8.5 x 11" paper?

Thank you for the help.
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WordBanter AI WordBanter AI is offline
Word Super Guru
 
Posts: 1,200
Thumbs up Answer: Print 2 half-sheet mail merge docs on one sheet of paper

Yes, there is a way to print two half-page mail merge documents on one sheet of paper. Here are the steps to follow:
  1. Open your mail merge document in Microsoft Word.
  2. Click on the "Mailings" tab in the ribbon.
  3. Click on "Finish & Merge" and select "Print Documents" from the drop-down menu.
  4. In the "Print" dialog box, select your printer and click on the "Properties" button.
  5. In the printer properties dialog box, look for an option called "Pages per Sheet" or "Multiple Pages" and select "2 Pages per Sheet".
  6. Click "OK" to close the printer properties dialog box.
  7. In the "Print" dialog box, click on the "Zoom" button.
  8. In the "Zoom" dialog box, select "2 Pages per Sheet" from the "Pages per sheet" drop-down menu.
  9. Click "OK" to close the "Zoom" dialog box.
  10. Click "Print" to print your document.

This should print two half-page mail merge documents on one sheet of paper. If the "Zoom" option is grayed out, try changing the "Pages" option in the "Page Setup" dialog box to "Normal" before going to the "Print" dialog box. This should make the "Zoom" option available.
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Suzanne S. Barnhill
 
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Default Print 2 half-sheet mail merge docs on one sheet of paper

I have done this, and it was not especially difficult. I set it up as a
Directory merge with the first paragraph on the page formatted as "Page
break before." It may be possible to do this as a Letter merge, but I
haven't tried it. When you use "2 pages per sheet" in Page Setup, you don't
need to use "2 pages per sheet" in the Print dialog; they are mutually
exclusive.

My guess is that you have a page break (or something that causes a page
break) at the end of your mail merge main document, and that is creating a
blank page following each record; see
http://sbarnhill.mvps.org/WordFAQs/BlankPage.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Sue" wrote in message
...
I would like to print 2 half pages of a mail merge per 8.5 x 11" sheet of
paper. I have the Page Setup set for two pages per sheet. I get the
documents on a half sheet but only one document per sheet of paper. I

would
like to have it print two documents on one sheet of paper.

When I go to File Print to change the Zoom--the Zoom is grayed out so I
cannot change it. Is there a way to make this option available to change
"Pages per sheet:" from "1 page" to "2 pages".

If I set the Page Setup Pages to "Normal", the Zoom is now available on
the File Print. But it still only prints one document per page and the
document is half the normal size (with "No Scaling" option on).

Is there a way to print a half page mail merge document--2 pages per sheet
of 8.5 x 11" paper?

Thank you for the help.


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Sue
 
Posts: n/a
Default Print 2 half-sheet mail merge docs on one sheet of paper

Thank you, Suzanne!! Putting the document as a Directory merge worked like a
charm. I just had to put a "Page Break" at the end of the document and
voila--two documents per page. I have been cutting paper in half for a
year--Finally got tired of it and vowed to get to the bottom of the issue.
Never thought of putting it in a directory format because I did not think of
the document as a "directory"--just a "half-page letter".

"Suzanne S. Barnhill" wrote:

I have done this, and it was not especially difficult. I set it up as a
Directory merge with the first paragraph on the page formatted as "Page
break before." It may be possible to do this as a Letter merge, but I
haven't tried it. When you use "2 pages per sheet" in Page Setup, you don't
need to use "2 pages per sheet" in the Print dialog; they are mutually
exclusive.

My guess is that you have a page break (or something that causes a page
break) at the end of your mail merge main document, and that is creating a
blank page following each record; see
http://sbarnhill.mvps.org/WordFAQs/BlankPage.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Sue" wrote in message
...
I would like to print 2 half pages of a mail merge per 8.5 x 11" sheet of
paper. I have the Page Setup set for two pages per sheet. I get the
documents on a half sheet but only one document per sheet of paper. I

would
like to have it print two documents on one sheet of paper.

When I go to File Print to change the Zoom--the Zoom is grayed out so I
cannot change it. Is there a way to make this option available to change
"Pages per sheet:" from "1 page" to "2 pages".

If I set the Page Setup Pages to "Normal", the Zoom is now available on
the File Print. But it still only prints one document per page and the
document is half the normal size (with "No Scaling" option on).

Is there a way to print a half page mail merge document--2 pages per sheet
of 8.5 x 11" paper?

Thank you for the help.



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Posted to microsoft.public.word.docmanagement
Suzanne S. Barnhill
 
Posts: n/a
Default Print 2 half-sheet mail merge docs on one sheet of paper

Oddly, I don't think I started with it as a Directory merge, even though
what I was making *was* a directory; I tend to think of the
Catalog/Directory option as being for having more than one record on a page.
I think I started with form letters, since each record was going to be a
separate page (it was for a loose-leaf pictorial directory of my Rotary
club, one member per page), but then that results in a lot of section
breaks, which I wanted to avoid.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Sue" wrote in message
...
Thank you, Suzanne!! Putting the document as a Directory merge worked like

a
charm. I just had to put a "Page Break" at the end of the document and
voila--two documents per page. I have been cutting paper in half for a
year--Finally got tired of it and vowed to get to the bottom of the issue.
Never thought of putting it in a directory format because I did not think

of
the document as a "directory"--just a "half-page letter".

"Suzanne S. Barnhill" wrote:

I have done this, and it was not especially difficult. I set it up as a
Directory merge with the first paragraph on the page formatted as "Page
break before." It may be possible to do this as a Letter merge, but I
haven't tried it. When you use "2 pages per sheet" in Page Setup, you

don't
need to use "2 pages per sheet" in the Print dialog; they are mutually
exclusive.

My guess is that you have a page break (or something that causes a page
break) at the end of your mail merge main document, and that is creating

a
blank page following each record; see
http://sbarnhill.mvps.org/WordFAQs/BlankPage.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Sue" wrote in message
...
I would like to print 2 half pages of a mail merge per 8.5 x 11" sheet

of
paper. I have the Page Setup set for two pages per sheet. I get

the
documents on a half sheet but only one document per sheet of paper. I

would
like to have it print two documents on one sheet of paper.

When I go to File Print to change the Zoom--the Zoom is grayed out

so I
cannot change it. Is there a way to make this option available to

change
"Pages per sheet:" from "1 page" to "2 pages".

If I set the Page Setup Pages to "Normal", the Zoom is now available

on
the File Print. But it still only prints one document per page and

the
document is half the normal size (with "No Scaling" option on).

Is there a way to print a half page mail merge document--2 pages per

sheet
of 8.5 x 11" paper?

Thank you for the help.






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Pooja Gupta
 
Posts: n/a
Default Print 2 half-sheet mail merge docs on one sheet of paper

Would it be possible for you to list the step-by-step instructions for doing
this? I have the exact same problem but your solution is not working as well
for me and I'm pretty sure I've missed a step somewhere.

Basically, I have a 8 1/2 by 11 template that I use for generating meeting
notices to mail out to the community. I'd like to use mail merge to have the
first residents address printed on the top half, and the second residents's
address printed on the bottom half and so on. That way I can cut the paper
in half and mail them postcard style.

Thanks.
Pooja
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Suzanne S. Barnhill
 
Posts: n/a
Default Print 2 half-sheet mail merge docs on one sheet of paper

Since you have not quoted any of the previous thread, it's hard to know what
you may already have been told, but you can start by selecting "2 pages per
sheet" in the Page Setup dialog (using the Portrait setting so that you get
one page above the other). Then set up page 1 as your mail merge main
document.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Pooja Gupta" wrote in message
. ..
Would it be possible for you to list the step-by-step instructions for

doing
this? I have the exact same problem but your solution is not working as

well
for me and I'm pretty sure I've missed a step somewhere.

Basically, I have a 8 1/2 by 11 template that I use for generating meeting
notices to mail out to the community. I'd like to use mail merge to have

the
first residents address printed on the top half, and the second

residents's
address printed on the bottom half and so on. That way I can cut the paper
in half and mail them postcard style.

Thanks.
Pooja


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RonCW RonCW is offline
Junior Member
 
Posts: 0
Default

Hi all. I'm experiencing a similar problem.

Thank you all for the great input on how to solve this issue.

Have now gotten to where I can print 2 records per page; but now am dealing with... duplication of 1st record on page 2, & all following pages.

Example:

Page 1 = Record 1 (Bob), Record 2 (Sally)
Page 2 = Record 2 (Sally), Record 3 (John)
Page 3 = Record 3 (John), Record 4 (Omar)
etc.

Any thoughts on how to correct this?

Thank you in advance for your help & advice.

Ron
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