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Mail merge Word 2000 & Office XP Compatibility
What changes do I have to make to a Office XP (Word 2002) document in which I
am merging name and address from MS Access fields and using switches (\f) to suppress blank merge fields, and, to yield proper spacing between merged fields in the document? The XP statement yields too many blank spaces when used in Word 2000. I am trying to help someone else who only has Word 2000 and I have created templates on my Office XP system. I get the result I want in XP, but the same statement leaves no spaces between fields in Word 2000. if I leave a space between the fields in the name line in Word 2000, the result is too many spaces between name fields in the document. Does the \f switch work in Word 2000? Thank you for any assistance you can provide. |
#2
Posted to microsoft.public.word.mailmerge.fields
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Mail merge Word 2000 & Office XP Compatibility
Does the \f switch work in Word 2000?
No. It was new in Word XP. Generally speking in Word 2000 you have to use nested IF fields to achieve the same effect. e.g. if you have a Word XP document with the following fields { MERGEFIELD firstname } { MERGEFIELD middle_initial \f " " }{ MERGEFIELD lastname } you would need something like the following in Word 2000: { MERGEFIELD firstname } { IF "{ MERGEFIELD middle_initial }" = "" "" "{ MERGEFIELD middle_initial } " }{ MERGEFIELD lastname } Each pair of {} in a nested field has to be the sort of special field braces you can insert using ctrl-F9 Peter Jamieson "jimd in sc" wrote in message ... What changes do I have to make to a Office XP (Word 2002) document in which I am merging name and address from MS Access fields and using switches (\f) to suppress blank merge fields, and, to yield proper spacing between merged fields in the document? The XP statement yields too many blank spaces when used in Word 2000. I am trying to help someone else who only has Word 2000 and I have created templates on my Office XP system. I get the result I want in XP, but the same statement leaves no spaces between fields in Word 2000. if I leave a space between the fields in the name line in Word 2000, the result is too many spaces between name fields in the document. Does the \f switch work in Word 2000? Thank you for any assistance you can provide. |
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