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#1
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Pasting text into Word 2007
I'm copying and pasting Project Gutenberg eTexts into a text editor,
taking out the hard returns inside paragraphs, then copying and pasting that into Word. I can't figure out how to get the quotes and apostrophes to change to smart quotes, and the double hyphens into m-dashes. I have it set in the options to replace straight quotes with smart quotes, etc., but that doesn't help. I'm using Windows XP SP2. Thanks for any insight. Ian -- http://sundry.ws/ |
#2
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Pasting text into Word 2007
Ian wrote:
I'm copying and pasting Project Gutenberg eTexts into a text editor, taking out the hard returns inside paragraphs, then copying and pasting that into Word. I can't figure out how to get the quotes and apostrophes to change to smart quotes, and the double hyphens into m-dashes. I have it set in the options to replace straight quotes with smart quotes, etc., but that doesn't help. I'm using Windows XP SP2. Thanks for any insight. Ian Have you tried opening the PG texts in Word and then doing all the editing there? I don't know about PG, but I do other stuff that way using global replaces where necessary. Bernard |
#3
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Pasting text into Word 2007
Hi Ian,
As Bernard suggested you might be able to use global find and replace. If you have the "autoformat as you type" option turned on and you do a find for a straight quote and in the "Replace with" box you also have a straight quote, Word should replace the straight quote in the document with a curly one. (This was pointed out to me by Suzanne Barnhill a while ago.) The same thing applies with apostrophes. For me at least this "trick" did not work for the em dash but you could either select the em dash from the "Special" list in the "Find and Replace" dialog, or type ^+ into the "Replace with" box. One caveat: I tested with Word 2003 and 2007 and if a quote was immediatly preceded by a space, the replacement was always an opening quote and a similar thing happened with apostrophes. Also, you might want to have a look at this link to see if any of it is relevant to you: http://word.mvps.org/FAQs/Formatting/CleanWebText.htm Regards. Ed "Ian" wrote: I'm copying and pasting Project Gutenberg eTexts into a text editor, taking out the hard returns inside paragraphs, then copying and pasting that into Word. I can't figure out how to get the quotes and apostrophes to change to smart quotes, and the double hyphens into m-dashes. I have it set in the options to replace straight quotes with smart quotes, etc., but that doesn't help. I'm using Windows XP SP2. Thanks for any insight. Ian -- http://sundry.ws/ |
#4
Posted to microsoft.public.word.newusers
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Pasting text into Word 2007
In general, you need to run AutoFormat manually to get these results, and of
course the options must be set on the AutoFormat tab as well as on AutoFormat As You Type. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ed" wrote in message ... Hi Ian, As Bernard suggested you might be able to use global find and replace. If you have the "autoformat as you type" option turned on and you do a find for a straight quote and in the "Replace with" box you also have a straight quote, Word should replace the straight quote in the document with a curly one. (This was pointed out to me by Suzanne Barnhill a while ago.) The same thing applies with apostrophes. For me at least this "trick" did not work for the em dash but you could either select the em dash from the "Special" list in the "Find and Replace" dialog, or type ^+ into the "Replace with" box. One caveat: I tested with Word 2003 and 2007 and if a quote was immediatly preceded by a space, the replacement was always an opening quote and a similar thing happened with apostrophes. Also, you might want to have a look at this link to see if any of it is relevant to you: http://word.mvps.org/FAQs/Formatting/CleanWebText.htm Regards. Ed "Ian" wrote: I'm copying and pasting Project Gutenberg eTexts into a text editor, taking out the hard returns inside paragraphs, then copying and pasting that into Word. I can't figure out how to get the quotes and apostrophes to change to smart quotes, and the double hyphens into m-dashes. I have it set in the options to replace straight quotes with smart quotes, etc., but that doesn't help. I'm using Windows XP SP2. Thanks for any insight. Ian -- http://sundry.ws/ |
#5
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Pasting text into Word 2007
Thanks to everyone for their responses. Opening the file in Word gives
me straight quotes (etc.) along with the font used in the text editor (a monospaced font). The same happens with "Insert Text From File". I will try search and replace, and if it doesn't work with em dashes, I can do those manually. I think if you put a space after "--" it will auto-correct into an em dash. Thanks again, Ian -- http://sundry.ws/ |
#6
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Pasting text into Word 2007
If you have Smart Quotes and dashes and the like checked on the AutoFormat
tab of Tools | AutoCorrect Options, then running AutoFormat (Format | AutoFormat | AutoFormat now) will convert them. Double hyphens will be converted to em dashes provided they don't have any spaces before or after; if they do, they'll be converted to en dashes. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ian" wrote in message ... Thanks to everyone for their responses. Opening the file in Word gives me straight quotes (etc.) along with the font used in the text editor (a monospaced font). The same happens with "Insert Text From File". I will try search and replace, and if it doesn't work with em dashes, I can do those manually. I think if you put a space after "--" it will auto-correct into an em dash. Thanks again, Ian -- http://sundry.ws/ |
#7
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Pasting text into Word 2007
Fri, 11 May 2007 00:06:53 -0400 from Ian :
I can't figure out how to get the quotes and apostrophes to change to smart quotes, and the double hyphens into m-dashes. Autocorrect applies to what you type, not to what you paste. What I do in similar situations is Edit | Replace (in 2003; I don't know the 2007 equivalent). Change ' to ' and " to " and Word will change straight to curly. Then skim through, looking for things like Rock 'n' Roll, which will have a quote facing the wrong way. -- Stan Brown, Oak Road Systems, Tompkins County, New York, USA http://OakRoadSystems.com/ |
#8
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Pasting text into Word 2007
Word already has AutoFormat which does this without any need for effort of
Edit and Replace. -- Terry Farrell - MS Word MVP "Stan Brown" wrote in message t... Fri, 11 May 2007 00:06:53 -0400 from Ian : I can't figure out how to get the quotes and apostrophes to change to smart quotes, and the double hyphens into m-dashes. Autocorrect applies to what you type, not to what you paste. What I do in similar situations is Edit | Replace (in 2003; I don't know the 2007 equivalent). Change ' to ' and " to " and Word will change straight to curly. Then skim through, looking for things like Rock 'n' Roll, which will have a quote facing the wrong way. -- Stan Brown, Oak Road Systems, Tompkins County, New York, USA http://OakRoadSystems.com/ |
#9
Posted to microsoft.public.word.newusers
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Pasting text into Word 2007
As Terry points out, however, this is not AutoCorrect but AutoFormat, which
can be run manually. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stan Brown" wrote in message t... Fri, 11 May 2007 00:06:53 -0400 from Ian : I can't figure out how to get the quotes and apostrophes to change to smart quotes, and the double hyphens into m-dashes. Autocorrect applies to what you type, not to what you paste. What I do in similar situations is Edit | Replace (in 2003; I don't know the 2007 equivalent). Change ' to ' and " to " and Word will change straight to curly. Then skim through, looking for things like Rock 'n' Roll, which will have a quote facing the wrong way. -- Stan Brown, Oak Road Systems, Tompkins County, New York, USA http://OakRoadSystems.com/ |
#10
Posted to microsoft.public.word.newusers
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Pasting text into Word 2007
Hi Suzanne,
Thanks for that. Fewer steps. Good. FWIW, even AutoFormat seems to convert a quote preceded by a space to an opening quote. Regards. Ed "Suzanne S. Barnhill" wrote: In general, you need to run AutoFormat manually to get these results, and of course the options must be set on the AutoFormat tab as well as on AutoFormat As You Type. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ed" wrote in message ... Hi Ian, As Bernard suggested you might be able to use global find and replace. If you have the "autoformat as you type" option turned on and you do a find for a straight quote and in the "Replace with" box you also have a straight quote, Word should replace the straight quote in the document with a curly one. (This was pointed out to me by Suzanne Barnhill a while ago.) The same thing applies with apostrophes. For me at least this "trick" did not work for the em dash but you could either select the em dash from the "Special" list in the "Find and Replace" dialog, or type ^+ into the "Replace with" box. One caveat: I tested with Word 2003 and 2007 and if a quote was immediatly preceded by a space, the replacement was always an opening quote and a similar thing happened with apostrophes. Also, you might want to have a look at this link to see if any of it is relevant to you: http://word.mvps.org/FAQs/Formatting/CleanWebText.htm Regards. Ed "Ian" wrote: I'm copying and pasting Project Gutenberg eTexts into a text editor, taking out the hard returns inside paragraphs, then copying and pasting that into Word. I can't figure out how to get the quotes and apostrophes to change to smart quotes, and the double hyphens into m-dashes. I have it set in the options to replace straight quotes with smart quotes, etc., but that doesn't help. I'm using Windows XP SP2. Thanks for any insight. Ian -- http://sundry.ws/ |
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