Hi All,
I created a SEQ field: { SEQ Reference \* ALPHABETIC \* MERGEFORMAT }. As
you can see it is called "Reference". I created this field in a document and
it appears in the cross-reference reference type pull-down menu. No problems
here. However I made a copy of the document and "Reference" no longer
appears in the cross-reference reference type pull-down menu. I have seen
this a few times. I have even seen one user open a document and can see the
"Reference" field, and another user opens the same document and cannot see
the field. Any help would be greatly appreciated. This is very frustrating!
Thanks.

Hi ?B?VGhlIEpvc2g=?=,

I created a SEQ field: { SEQ Reference \* ALPHABETIC \* MERGEFORMAT }. As
you can see it is called "Reference". I created this field in a document and
it appears in the cross-reference reference type pull-down menu. No problems
here. However I made a copy of the document and "Reference" no longer
appears in the cross-reference reference type pull-down menu. I have seen
this a few times. I have even seen one user open a document and can see the
"Reference" field, and another user opens the same document and cannot see
the field.

What you see in this list is user- or machine-specific. If this entry hasn't
been defined via the Insert/Caption/Label feature, it won't appear in the list.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail :-)

Hi Cindy,
Thanks for the reply, however I deleted all instances of the the SEQ field
and re-created the field called SEQ Reference and even one called SEQ Ref.
Both instances did not appear in the cross-reference reference type pull-down
menu. Its like word has forgotten to add them to the list (when on other
occasions it has worked perfectly). Is there a way to make word re-populate
the list? Thanks.

"Cindy M -WordMVP-" wrote:

Hi ?B?VGhlIEpvc2g=?=,

What you see in this list is user- or machine-specific. If this entry hasn't
been defined via the Insert/Caption/Label feature, it won't appear in the list.

You misunderstood what Cindy said. You cannot make a SEQ field appear in the
list by creating it manually. You have to create a caption label using that
name. If you create a new caption label called "Reference," then you will be
able to find those captions in the list.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"The Josh" wrote in message
...
Hi Cindy,
Thanks for the reply, however I deleted all instances of the the SEQ field
and re-created the field called SEQ Reference and even one called SEQ Ref.
Both instances did not appear in the cross-reference reference type
pull-down
menu. Its like word has forgotten to add them to the list (when on other
occasions it has worked perfectly). Is there a way to make word
re-populate
the list? Thanks.

"Cindy M -WordMVP-" wrote:

Hi ?B?VGhlIEpvc2g=?=,

What you see in this list is user- or machine-specific. If this entry
hasn't
been defined via the Insert/Caption/Label feature, it won't appear in
the list.

Hi Suzanne,
You are correct, I misunderstood what Cindy said. I just used the
Insert/Caption/Label feature and it worked perfectly.

Thanks for yours and Cindys help.

"Suzanne S. Barnhill" wrote:

You misunderstood what Cindy said. You cannot make a SEQ field appear in the
list by creating it manually. You have to create a caption label using that
name. If you create a new caption label called "Reference," then you will be
able to find those captions in the list.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"The Josh" wrote in message
...
Hi Cindy,
Thanks for the reply, however I deleted all instances of the the SEQ field
and re-created the field called SEQ Reference and even one called SEQ Ref.
Both instances did not appear in the cross-reference reference type
pull-down
menu. Its like word has forgotten to add them to the list (when on other
occasions it has worked perfectly). Is there a way to make word
re-populate
the list? Thanks.

"Cindy M -WordMVP-" wrote:

Hi ?B?VGhlIEpvc2g=?=,

What you see in this list is user- or machine-specific. If this entry
hasn't
been defined via the Insert/Caption/Label feature, it won't appear in
the list.

Note that caption labels unfortunately do not travel with the document (as
you've seen). This is something we hope to see corrected in a future
version.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"The Josh" wrote in message
...
Hi Suzanne,
You are correct, I misunderstood what Cindy said. I just used the
Insert/Caption/Label feature and it worked perfectly.

Thanks for yours and Cindys help.

"Suzanne S. Barnhill" wrote:

You misunderstood what Cindy said. You cannot make a SEQ field appear in
the
list by creating it manually. You have to create a caption label using
that
name. If you create a new caption label called "Reference," then you
will be
able to find those captions in the list.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"The Josh" wrote in message
...
Hi Cindy,
Thanks for the reply, however I deleted all instances of the the SEQ
field
and re-created the field called SEQ Reference and even one called SEQ
Ref.
Both instances did not appear in the cross-reference reference type
pull-down
menu. Its like word has forgotten to add them to the list (when on
other
occasions it has worked perfectly). Is there a way to make word
re-populate
the list? Thanks.

"Cindy M -WordMVP-" wrote:

Hi ?B?VGhlIEpvc2g=?=,

What you see in this list is user- or machine-specific. If this
entry
hasn't
been defined via the Insert/Caption/Label feature, it won't appear
in
the list.