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File size increases when the Word document is opened
A document in common use among several users increases in size every time it
is opened. Even after deleting many graphics and several pages of text, upon the next opening, the size jumps almost 20% up from the previously saved version. The doc, which went to 4,200 KB with normal editing and no problems, is now up to 6 MG with no further graphics or text added, in fact, much has been removed and the file size is still on the rise! |
#2
Posted to microsoft.public.word.docmanagement
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File size increases when the Word document is opened
There are a number of reasons for excessive file size, including:
1. Fast Saves: Disable this at on the Save tab of Tools | Options. 2. Preview Pictu Clear the check box on the Summary tab of File | Properties. 3. Versions (File | Versions): Make sure "Automatically save version on close" is not turned on. 4. Revisions (Tools | Track Changes): Highlight Changes: Make sure "Highlight changes on screen" is turned on (or that "Final Showing Markup" is displayed). Accept/Reject Changes: If "Accept All" or "Reject All" is available then revisions are present; accept or reject all changes, then turn Track Changes off. 5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should be avoided wherever possible. 6. Embedded graphics: When feasible, it is preferable to link the graphics. That is, when you insert the graphic, click the arrow beside Insert in the Picture dialog and choose Link to File rather than Insert or Insert and Link. 7. Embedded objects: These are even worse than ordinary graphics saved with the document. If you see an { EMBED } code, the graphic is an OLE object. Unless you need to be able to edit the object in place, unlink it using Ctrl+Shift+F9. 8. File format: Make sure you are saving as a Word document; in some cases ..rtf (Rich Text Format) files are significantly larger than .doc files. 9. Document corruption: See http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Irish Belle" Irish wrote in message ... A document in common use among several users increases in size every time it is opened. Even after deleting many graphics and several pages of text, upon the next opening, the size jumps almost 20% up from the previously saved version. The doc, which went to 4,200 KB with normal editing and no problems, is now up to 6 MG with no further graphics or text added, in fact, much has been removed and the file size is still on the rise! |
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