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Date/Time Field
Hi,
Two questions please: We have Windows XP and Word 2003 1. How can I create a quick keystroke or toolbar button to put a basic date code (e.g., November 11, 2007) in my document? 2. I am curious about a technical aspect of the automatically updating date/time field. I saw a template where a date code was inserted when you created it. But the date code had a hyphen-like character (code?) just after the field. Someone told me that the field doesn't know to automatically update unless this hyphen-like character/code is there. But when I put a date field in my document by going thru the Insert menu, I don't see a character like that appearing after the code. Can someone tell me what that "hyphen" actually is, and how it works? Thanks! Rosemary |
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#2
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Date/Time Field
For inserting a date in the header or footer, there is an Insert Date button
on the Header and Footer toolbar (this button could also be added to any toolbar). Anywhere in a document, you can use the Alt+Shift+D keyboard shortcut. Both the button and the shortcut insert a DATE field using the format you have selected as the default in the Insert | Date and Time dialog. Note, however, that a DATE field is probably not what you want. What you describe is a CREATEDATE field. For more on date fields, see http://word.mvps.org/FAQs/TblsFldsFms/DateFields.htm. There is no built-in shortcut for inserting this field, but you can insert the field in the usual way (by hand or through the Insert | Field dialog), formatted as desired, and then save it as an AutoText entry; see http://word.mvps.org/FAQs/Customization/AutoText.htm. Once you've created the AutoText entry, there are several ways you can insert it. The usual way is just to type the first four letters of the entry name (which should be something you wouldn't otherwise be typing) and press Enter or (in Word 2007) F3, but you can also assign a keyboard shortcut or toolbar button through Tools | Customize in versions before Word 2007. For letters and other documents that should always include the creation date, put the CREATEDATE field in the document template. It will not update in the template itself but will show the creation date of each document based on the template. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Rosemary" wrote in message ... Hi, Two questions please: We have Windows XP and Word 2003 1. How can I create a quick keystroke or toolbar button to put a basic date code (e.g., November 11, 2007) in my document? 2. I am curious about a technical aspect of the automatically updating date/time field. I saw a template where a date code was inserted when you created it. But the date code had a hyphen-like character (code?) just after the field. Someone told me that the field doesn't know to automatically update unless this hyphen-like character/code is there. But when I put a date field in my document by going thru the Insert menu, I don't see a character like that appearing after the code. Can someone tell me what that "hyphen" actually is, and how it works? Thanks! Rosemary |
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#3
Posted to microsoft.public.word.docmanagement
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Date/Time Field
Hi Suzanne,
Thank you - that was very helpful. The site explained the differences very well. What we have in the template I talked about is a date code that updates every time you open the document (which is what we need - sorry, I may not have explained clearly). I noticed the site said you can update on print, but not necessarily on opening the document. I believe that "hyphen-like" character that appears just after the date code, included by the template's creator, is what gets the field to update each time the document is opened ...? Regards, Rosemary "Suzanne S. Barnhill" wrote: For inserting a date in the header or footer, there is an Insert Date button on the Header and Footer toolbar (this button could also be added to any toolbar). Anywhere in a document, you can use the Alt+Shift+D keyboard shortcut. Both the button and the shortcut insert a DATE field using the format you have selected as the default in the Insert | Date and Time dialog. Note, however, that a DATE field is probably not what you want. What you describe is a CREATEDATE field. For more on date fields, see http://word.mvps.org/FAQs/TblsFldsFms/DateFields.htm. There is no built-in shortcut for inserting this field, but you can insert the field in the usual way (by hand or through the Insert | Field dialog), formatted as desired, and then save it as an AutoText entry; see http://word.mvps.org/FAQs/Customization/AutoText.htm. Once you've created the AutoText entry, there are several ways you can insert it. The usual way is just to type the first four letters of the entry name (which should be something you wouldn't otherwise be typing) and press Enter or (in Word 2007) F3, but you can also assign a keyboard shortcut or toolbar button through Tools | Customize in versions before Word 2007. For letters and other documents that should always include the creation date, put the CREATEDATE field in the document template. It will not update in the template itself but will show the creation date of each document based on the template. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Rosemary" wrote in message ... Hi, Two questions please: We have Windows XP and Word 2003 1. How can I create a quick keystroke or toolbar button to put a basic date code (e.g., November 11, 2007) in my document? 2. I am curious about a technical aspect of the automatically updating date/time field. I saw a template where a date code was inserted when you created it. But the date code had a hyphen-like character (code?) just after the field. Someone told me that the field doesn't know to automatically update unless this hyphen-like character/code is there. But when I put a date field in my document by going thru the Insert menu, I don't see a character like that appearing after the code. Can someone tell me what that "hyphen" actually is, and how it works? Thanks! Rosemary |
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#4
Posted to microsoft.public.word.docmanagement
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Date/Time Field
Hi again,
Here is the code for the date field -- I think the line I am curious about is: Selection.TypeText Text:=Chr(31) 'Date With Selection .Style = ActiveDocument.Styles("Normal") If chkDate.Value = True Then 'they checked insert as field .InsertDateTime DateTimeFormat:="MMMM d, yyyy", InsertAsField:=True Selection.TypeText Text:=Chr(31) ElseIf chkDate.Value = False Then 'they did not check insert as field .TypeText Text:=txtDDate.Value End If .TypeParagraph End With Best regards, Rosemary "Rosemary" wrote: Hi Suzanne, Thank you - that was very helpful. The site explained the differences very well. What we have in the template I talked about is a date code that updates every time you open the document (which is what we need - sorry, I may not have explained clearly). I noticed the site said you can update on print, but not necessarily on opening the document. I believe that "hyphen-like" character that appears just after the date code, included by the template's creator, is what gets the field to update each time the document is opened ...? Regards, Rosemary "Suzanne S. Barnhill" wrote: For inserting a date in the header or footer, there is an Insert Date button on the Header and Footer toolbar (this button could also be added to any toolbar). Anywhere in a document, you can use the Alt+Shift+D keyboard shortcut. Both the button and the shortcut insert a DATE field using the format you have selected as the default in the Insert | Date and Time dialog. Note, however, that a DATE field is probably not what you want. What you describe is a CREATEDATE field. For more on date fields, see http://word.mvps.org/FAQs/TblsFldsFms/DateFields.htm. There is no built-in shortcut for inserting this field, but you can insert the field in the usual way (by hand or through the Insert | Field dialog), formatted as desired, and then save it as an AutoText entry; see http://word.mvps.org/FAQs/Customization/AutoText.htm. Once you've created the AutoText entry, there are several ways you can insert it. The usual way is just to type the first four letters of the entry name (which should be something you wouldn't otherwise be typing) and press Enter or (in Word 2007) F3, but you can also assign a keyboard shortcut or toolbar button through Tools | Customize in versions before Word 2007. For letters and other documents that should always include the creation date, put the CREATEDATE field in the document template. It will not update in the template itself but will show the creation date of each document based on the template. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Rosemary" wrote in message ... Hi, Two questions please: We have Windows XP and Word 2003 1. How can I create a quick keystroke or toolbar button to put a basic date code (e.g., November 11, 2007) in my document? 2. I am curious about a technical aspect of the automatically updating date/time field. I saw a template where a date code was inserted when you created it. But the date code had a hyphen-like character (code?) just after the field. Someone told me that the field doesn't know to automatically update unless this hyphen-like character/code is there. But when I put a date field in my document by going thru the Insert menu, I don't see a character like that appearing after the code. Can someone tell me what that "hyphen" actually is, and how it works? Thanks! Rosemary |
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#5
Posted to microsoft.public.word.docmanagement
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Date/Time Field
An ordinary DATE field would update each time the document was opened (or at
least any time that fields were updated, as when printing or switching to Print Preview or, if it was in the header or footer, every time the document was repaginated). Someone with some VBA knowledge will have to interpret the macro for you; ASCII character 31 is a nonprinting character, "unit separator," apparently used in Word as the "optional hyphen" (Ctrl+-). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Rosemary" wrote in message ... Hi again, Here is the code for the date field -- I think the line I am curious about is: Selection.TypeText Text:=Chr(31) 'Date With Selection .Style = ActiveDocument.Styles("Normal") If chkDate.Value = True Then 'they checked insert as field .InsertDateTime DateTimeFormat:="MMMM d, yyyy", InsertAsField:=True Selection.TypeText Text:=Chr(31) ElseIf chkDate.Value = False Then 'they did not check insert as field .TypeText Text:=txtDDate.Value End If .TypeParagraph End With Best regards, Rosemary "Rosemary" wrote: Hi Suzanne, Thank you - that was very helpful. The site explained the differences very well. What we have in the template I talked about is a date code that updates every time you open the document (which is what we need - sorry, I may not have explained clearly). I noticed the site said you can update on print, but not necessarily on opening the document. I believe that "hyphen-like" character that appears just after the date code, included by the template's creator, is what gets the field to update each time the document is opened ...? Regards, Rosemary "Suzanne S. Barnhill" wrote: For inserting a date in the header or footer, there is an Insert Date button on the Header and Footer toolbar (this button could also be added to any toolbar). Anywhere in a document, you can use the Alt+Shift+D keyboard shortcut. Both the button and the shortcut insert a DATE field using the format you have selected as the default in the Insert | Date and Time dialog. Note, however, that a DATE field is probably not what you want. What you describe is a CREATEDATE field. For more on date fields, see http://word.mvps.org/FAQs/TblsFldsFms/DateFields.htm. There is no built-in shortcut for inserting this field, but you can insert the field in the usual way (by hand or through the Insert | Field dialog), formatted as desired, and then save it as an AutoText entry; see http://word.mvps.org/FAQs/Customization/AutoText.htm. Once you've created the AutoText entry, there are several ways you can insert it. The usual way is just to type the first four letters of the entry name (which should be something you wouldn't otherwise be typing) and press Enter or (in Word 2007) F3, but you can also assign a keyboard shortcut or toolbar button through Tools | Customize in versions before Word 2007. For letters and other documents that should always include the creation date, put the CREATEDATE field in the document template. It will not update in the template itself but will show the creation date of each document based on the template. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Rosemary" wrote in message ... Hi, Two questions please: We have Windows XP and Word 2003 1. How can I create a quick keystroke or toolbar button to put a basic date code (e.g., November 11, 2007) in my document? 2. I am curious about a technical aspect of the automatically updating date/time field. I saw a template where a date code was inserted when you created it. But the date code had a hyphen-like character (code?) just after the field. Someone told me that the field doesn't know to automatically update unless this hyphen-like character/code is there. But when I put a date field in my document by going thru the Insert menu, I don't see a character like that appearing after the code. Can someone tell me what that "hyphen" actually is, and how it works? Thanks! Rosemary |
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#6
Posted to microsoft.public.word.docmanagement
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Date/Time Field
Thank you, Suzanne
"Suzanne S. Barnhill" wrote: An ordinary DATE field would update each time the document was opened (or at least any time that fields were updated, as when printing or switching to Print Preview or, if it was in the header or footer, every time the document was repaginated). Someone with some VBA knowledge will have to interpret the macro for you; ASCII character 31 is a nonprinting character, "unit separator," apparently used in Word as the "optional hyphen" (Ctrl+-). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Rosemary" wrote in message ... Hi again, Here is the code for the date field -- I think the line I am curious about is: Selection.TypeText Text:=Chr(31) 'Date With Selection .Style = ActiveDocument.Styles("Normal") If chkDate.Value = True Then 'they checked insert as field .InsertDateTime DateTimeFormat:="MMMM d, yyyy", InsertAsField:=True Selection.TypeText Text:=Chr(31) ElseIf chkDate.Value = False Then 'they did not check insert as field .TypeText Text:=txtDDate.Value End If .TypeParagraph End With Best regards, Rosemary "Rosemary" wrote: Hi Suzanne, Thank you - that was very helpful. The site explained the differences very well. What we have in the template I talked about is a date code that updates every time you open the document (which is what we need - sorry, I may not have explained clearly). I noticed the site said you can update on print, but not necessarily on opening the document. I believe that "hyphen-like" character that appears just after the date code, included by the template's creator, is what gets the field to update each time the document is opened ...? Regards, Rosemary "Suzanne S. Barnhill" wrote: For inserting a date in the header or footer, there is an Insert Date button on the Header and Footer toolbar (this button could also be added to any toolbar). Anywhere in a document, you can use the Alt+Shift+D keyboard shortcut. Both the button and the shortcut insert a DATE field using the format you have selected as the default in the Insert | Date and Time dialog. Note, however, that a DATE field is probably not what you want. What you describe is a CREATEDATE field. For more on date fields, see http://word.mvps.org/FAQs/TblsFldsFms/DateFields.htm. There is no built-in shortcut for inserting this field, but you can insert the field in the usual way (by hand or through the Insert | Field dialog), formatted as desired, and then save it as an AutoText entry; see http://word.mvps.org/FAQs/Customization/AutoText.htm. Once you've created the AutoText entry, there are several ways you can insert it. The usual way is just to type the first four letters of the entry name (which should be something you wouldn't otherwise be typing) and press Enter or (in Word 2007) F3, but you can also assign a keyboard shortcut or toolbar button through Tools | Customize in versions before Word 2007. For letters and other documents that should always include the creation date, put the CREATEDATE field in the document template. It will not update in the template itself but will show the creation date of each document based on the template. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Rosemary" wrote in message ... Hi, Two questions please: We have Windows XP and Word 2003 1. How can I create a quick keystroke or toolbar button to put a basic date code (e.g., November 11, 2007) in my document? 2. I am curious about a technical aspect of the automatically updating date/time field. I saw a template where a date code was inserted when you created it. But the date code had a hyphen-like character (code?) just after the field. Someone told me that the field doesn't know to automatically update unless this hyphen-like character/code is there. But when I put a date field in my document by going thru the Insert menu, I don't see a character like that appearing after the code. Can someone tell me what that "hyphen" actually is, and how it works? Thanks! Rosemary |
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#7
Posted to microsoft.public.word.docmanagement
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Date/Time Field
The code reproduced has little to do with the Insert Date function. The
character has nothing to do with whether the date will update or not. That is determined by If chkDate.Value = True Then which refers to an object chkDate which is not defined in the section of code you have reproduced and presumably refers to a user checked box in the document or in a userform and based on whether the value is true or false (checked or not) the date is either inserted as a field or as text defined elsewhere in txtDDate.Value If you merely want to insert a date field, as the thread implies then Selection.InsertDateTime DateTimeFormat:="MMMM d, yyyy", InsertAsField:=True is the code required to do that. http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Suzanne S. Barnhill wrote: An ordinary DATE field would update each time the document was opened (or at least any time that fields were updated, as when printing or switching to Print Preview or, if it was in the header or footer, every time the document was repaginated). Someone with some VBA knowledge will have to interpret the macro for you; ASCII character 31 is a nonprinting character, "unit separator," apparently used in Word as the "optional hyphen" (Ctrl+-). "Rosemary" wrote in message ... Hi again, Here is the code for the date field -- I think the line I am curious about is: Selection.TypeText Text:=Chr(31) 'Date With Selection .Style = ActiveDocument.Styles("Normal") If chkDate.Value = True Then 'they checked insert as field .InsertDateTime DateTimeFormat:="MMMM d, yyyy", InsertAsField:=True Selection.TypeText Text:=Chr(31) ElseIf chkDate.Value = False Then 'they did not check insert as field .TypeText Text:=txtDDate.Value End If .TypeParagraph End With Best regards, Rosemary "Rosemary" wrote: Hi Suzanne, Thank you - that was very helpful. The site explained the differences very well. What we have in the template I talked about is a date code that updates every time you open the document (which is what we need - sorry, I may not have explained clearly). I noticed the site said you can update on print, but not necessarily on opening the document. I believe that "hyphen-like" character that appears just after the date code, included by the template's creator, is what gets the field to update each time the document is opened ...? Regards, Rosemary "Suzanne S. Barnhill" wrote: For inserting a date in the header or footer, there is an Insert Date button on the Header and Footer toolbar (this button could also be added to any toolbar). Anywhere in a document, you can use the Alt+Shift+D keyboard shortcut. Both the button and the shortcut insert a DATE field using the format you have selected as the default in the Insert | Date and Time dialog. Note, however, that a DATE field is probably not what you want. What you describe is a CREATEDATE field. For more on date fields, see http://word.mvps.org/FAQs/TblsFldsFms/DateFields.htm. There is no built-in shortcut for inserting this field, but you can insert the field in the usual way (by hand or through the Insert | Field dialog), formatted as desired, and then save it as an AutoText entry; see http://word.mvps.org/FAQs/Customization/AutoText.htm. Once you've created the AutoText entry, there are several ways you can insert it. The usual way is just to type the first four letters of the entry name (which should be something you wouldn't otherwise be typing) and press Enter or (in Word 2007) F3, but you can also assign a keyboard shortcut or toolbar button through Tools | Customize in versions before Word 2007. For letters and other documents that should always include the creation date, put the CREATEDATE field in the document template. It will not update in the template itself but will show the creation date of each document based on the template. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Rosemary" wrote in message ... Hi, Two questions please: We have Windows XP and Word 2003 1. How can I create a quick keystroke or toolbar button to put a basic date code (e.g., November 11, 2007) in my document? 2. I am curious about a technical aspect of the automatically updating date/time field. I saw a template where a date code was inserted when you created it. But the date code had a hyphen-like character (code?) just after the field. Someone told me that the field doesn't know to automatically update unless this hyphen-like character/code is there. But when I put a date field in my document by going thru the Insert menu, I don't see a character like that appearing after the code. Can someone tell me what that "hyphen" actually is, and how it works? Thanks! Rosemary |
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