[Peter Karlström]

Hi

Is there a way to format text in a document to be visible in reading and
editing mode, but hidden from a printed copy?
We have instructions for the author in some documents, which we want to
leave in the document but not to be printed out.

Thanks in advance

Regards
--
Peter Karlström
Midrange AB
Sweden

[Suzanne S. Barnhill]

There is no simple way to do this that doesn't depend on settings on the
user's machine. For example, you can use Hidden text, but this depends on
the user having "Hidden text" checked on the View tab of Tools | Options and
not on the Print tab (not to mention that it doesn't take up space when it's
hidden, so the document layout will change). You could put text in a text
box, which wouldn't print if "Drawing objects" were not checked on the Print
tab, but neither would anything else in the drawing layer, so this would not
be a common user setting.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Peter Karlström" . wrote in
message ...
Hi

Is there a way to format text in a document to be visible in reading and
editing mode, but hidden from a printed copy?
We have instructions for the author in some documents, which we want to
leave in the document but not to be printed out.

Thanks in advance

Regards
--
Peter Karlström
Midrange AB
Sweden

[Daiya Mitchell]

In addition to Suzannes suggestions, you could also use the Comments
feature on the Reviewing toolbar, but again, the user has be sure to
print without Markup, and a user that forces Normal view may not see
Comments at all. Depends on how much you trust your author to follow
instructions.

Peter Karlström wrote:
Hi

Is there a way to format text in a document to be visible in reading and
editing mode, but hidden from a printed copy?
We have instructions for the author in some documents, which we want to
leave in the document but not to be printed out.

Thanks in advance

Regards

[Suzanne S. Barnhill]

Yeah, I thought about comments, too, but decided that they're even farther
down the scale of "things that can go wrong."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Daiya Mitchell" wrote in message
...
In addition to Suzannes suggestions, you could also use the Comments
feature on the Reviewing toolbar, but again, the user has be sure to
print without Markup, and a user that forces Normal view may not see
Comments at all. Depends on how much you trust your author to follow
instructions.

Peter Karlström wrote:
Hi

Is there a way to format text in a document to be visible in reading and
editing mode, but hidden from a printed copy?
We have instructions for the author in some documents, which we want to
leave in the document but not to be printed out.

Thanks in advance

Regards

[Peter Karlström]

Hi

Thanks for your input.

I desided to go with the Hidden text suggestion.
When a document is opened or created from the template (which consists of
instructions with Hidden text format) the setting for showing Hidden text is
turned on.
When the user want's to print the document a question is asked wether to
print with or without instructions. The Option for printing Hidden text is
the set accordingly.
The question is placed in a class module which initializes on Document_Open
and Document_New.
A public event is created for the event Document_BeforePrint, which captures
the printing command.

Regards
--
Peter Karlström
Midrange AB
Sweden


"Daiya Mitchell" wrote:

In addition to Suzannes suggestions, you could also use the Comments
feature on the Reviewing toolbar, but again, the user has be sure to
print without Markup, and a user that forces Normal view may not see
Comments at all. Depends on how much you trust your author to follow
instructions.

Peter Karlström wrote:
Hi

Is there a way to format text in a document to be visible in reading and
editing mode, but hidden from a printed copy?
We have instructions for the author in some documents, which we want to
leave in the document but not to be printed out.

Thanks in advance

Regards

[Daiya Mitchell]

oh well, if you had said you were capable of coding this, we would not
have been so skeptical!

glad you sorted it, and glad you posted the complete solution for the
archives.

Peter Karlström wrote:
Hi

Thanks for your input.

I desided to go with the Hidden text suggestion.
When a document is opened or created from the template (which consists of
instructions with Hidden text format) the setting for showing Hidden text is
turned on.
When the user want's to print the document a question is asked wether to
print with or without instructions. The Option for printing Hidden text is
the set accordingly.
The question is placed in a class module which initializes on Document_Open
and Document_New.
A public event is created for the event Document_BeforePrint, which captures
the printing command.

Regards