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#1
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text wrapping
I am importing a text document from another program into mircrosoft word.
When I open the file, some of the text at the end of the line is appearing on the next line, which means I can not make the columns like I need them without going through each line (about 2000 lines). I have tried changing the size of the font and margins in Word, but this is not working. Any ideas how to prevent this? -- Stacie |
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#2
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text wrapping
"staciern" wrote:
I am importing a text document from another program into mircrosoft word. When I open the file, some of the text at the end of the line is appearing on the next line, which means I can not make the columns like I need them without going through each line (about 2000 lines). I have tried changing the size of the font and margins in Word, but this is not working. Any ideas how to prevent this? "I can not make the columns"... You mean Table columns, right? Why is the text split onto a new line? Is it because there is a paragraph mark (¶), a manual line break (a little arrow pointing down and to the left), a Tab (arrow to the right), a space (a small dot hanging half way vertically)? To see those marks, click on "Show All on the toolbar - the "¶" button. If there is a paragraph mark, then you have to find some logic so that a find/replace can get rid of them. The same goes with a manual line break. If, on the other hand, it is just because the line wraps automatically due to a space or a tab, then you can select the text and convert it to a table without any problem. Even if the text is on two (or more) lines, the number of columns will be determined by the number of tabs between each paragraph mark, regardless of the number of lines. |
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#3
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text wrapping
I checked the document and there are paragraph marks through out the
document. I cannot figure out how to change this. Below is a sample of what I have: JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTERVENTION PHONE/NP@629 VENTION PHONE/NP @ 629 JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTER VENTION PHONE/NP @ 629 JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTER VENTION PHONE/NP @ 629 JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTER VENTION PHONE/NP @ 629 JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTER VENTION PHONE/NP @ 629 JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTER Each line should look like this: JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTERVENTION PHONE/NP@629 -- Stacie "Jean-Guy Marcil" wrote: "staciern" wrote: I am importing a text document from another program into mircrosoft word. When I open the file, some of the text at the end of the line is appearing on the next line, which means I can not make the columns like I need them without going through each line (about 2000 lines). I have tried changing the size of the font and margins in Word, but this is not working. Any ideas how to prevent this? "I can not make the columns"... You mean Table columns, right? Why is the text split onto a new line? Is it because there is a paragraph mark (¶), a manual line break (a little arrow pointing down and to the left), a Tab (arrow to the right), a space (a small dot hanging half way vertically)? To see those marks, click on "Show All on the toolbar - the "¶" button. If there is a paragraph mark, then you have to find some logic so that a find/replace can get rid of them. The same goes with a manual line break. If, on the other hand, it is just because the line wraps automatically due to a space or a tab, then you can select the text and convert it to a table without any problem. Even if the text is on two (or more) lines, the number of columns will be determined by the number of tabs between each paragraph mark, regardless of the number of lines. |
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#4
Posted to microsoft.public.word.docmanagement
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text wrapping
yes i am having the same problem as stacie
i can nto figure outa way to do this If there is a paragraph mark, then you have to find some logic so that a find/replace can get rid of them. The same goes with a manual line break. i went into tried to copy the "paragraph symbol" ontop the clipboard, but i wasn not able to paste it into the find and replace function "Jean-Guy Marcil" wrote: "staciern" wrote: I checked the document and there are paragraph marks through out the document. I cannot figure out how to change this. Below is a sample of what I have: JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTERVENTION PHONE/NP@629 VENTION PHONE/NP @ 629 JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTER VENTION PHONE/NP @ 629 JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTER VENTION PHONE/NP @ 629 JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTER VENTION PHONE/NP @ 629 JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTER VENTION PHONE/NP @ 629 JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTER Each line should look like this: JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTERVENTION PHONE/NP@629 But where are those paragraph marks? Only after "@629"? Elsewhere? Is everything else separated by repeated spaces or by tabs? Or some other characters? |
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#5
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text wrapping
i figured it out. my solution will eliminate all paragraphs. please note i
am using office 2007 go to ctrl - f click on "replace" tab click on "more" tab on the bottom left corner click on "special" menu on the bottom select "paragraph mark" which looks like this ^p ^p will appear in your "find what:" section then in your "replace with:" section, you can replace the paragraph mark with anything you want i personally chose to just put the sapce character there. my document had 529 paragraphs and it eliminated every single of them "David" wrote: yes i am having the same problem as stacie i can nto figure outa way to do this If there is a paragraph mark, then you have to find some logic so that a find/replace can get rid of them. The same goes with a manual line break. i went into tried to copy the "paragraph symbol" ontop the clipboard, but i wasn not able to paste it into the find and replace function "Jean-Guy Marcil" wrote: "staciern" wrote: I checked the document and there are paragraph marks through out the document. I cannot figure out how to change this. Below is a sample of what I have: JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTERVENTION PHONE/NP@629 VENTION PHONE/NP @ 629 JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTER VENTION PHONE/NP @ 629 JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTER VENTION PHONE/NP @ 629 JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTER VENTION PHONE/NP @ 629 JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTER VENTION PHONE/NP @ 629 JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTER Each line should look like this: JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTERVENTION PHONE/NP@629 But where are those paragraph marks? Only after "@629"? Elsewhere? Is everything else separated by repeated spaces or by tabs? Or some other characters? |
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#6
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text wrapping
That's fine if you want everything in one paragraph. If you want to preserve
the original paragraph structure, a bit of further preparation is in order, as described in the article you evidently didn't read very attentively. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "David" wrote in message ... i figured it out. my solution will eliminate all paragraphs. please note i am using office 2007 go to ctrl - f click on "replace" tab click on "more" tab on the bottom left corner click on "special" menu on the bottom select "paragraph mark" which looks like this ^p ^p will appear in your "find what:" section then in your "replace with:" section, you can replace the paragraph mark with anything you want i personally chose to just put the sapce character there. my document had 529 paragraphs and it eliminated every single of them "David" wrote: yes i am having the same problem as stacie i can nto figure outa way to do this If there is a paragraph mark, then you have to find some logic so that a find/replace can get rid of them. The same goes with a manual line break. i went into tried to copy the "paragraph symbol" ontop the clipboard, but i wasn not able to paste it into the find and replace function "Jean-Guy Marcil" wrote: "staciern" wrote: I checked the document and there are paragraph marks through out the document. I cannot figure out how to change this. Below is a sample of what I have: JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTERVENTION PHONE/NP@629 VENTION PHONE/NP @ 629 JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTER VENTION PHONE/NP @ 629 JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTER VENTION PHONE/NP @ 629 JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTER VENTION PHONE/NP @ 629 JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTER VENTION PHONE/NP @ 629 JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTER Each line should look like this: JAN 2008 @ 8 @ 686684060MMNP0 @ STJ CCS INTERVENTION PHONE/NP@629 But where are those paragraph marks? Only after "@629"? Elsewhere? Is everything else separated by repeated spaces or by tabs? Or some other characters? |
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