[Carol S K]

I use Office 2007 and import data into various documents. If I send one of
those documents by e-mail after having imported the particular data I want,
the recipient cannot see that data but an error message about the fields. I
need to be able to somehow lock the data and then send the document. How do
I do this? Thanks

[Herb Tyson [MVP]]

You don't say how you're importing the data. Are you using mail merge? If
so, if you merge to a new document, that document will contain the actual
data, not a link to it that depends upon the recipient having access to the
same data source.

Or, if we're not talking about a merge, if the resulting data is displayed
in a field, you can convert the field into hard text by selecting the field
and pressing Ctrl+Shift+F9.

--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com


"Carol S K" wrote in message
...
I use Office 2007 and import data into various documents. If I send one of
those documents by e-mail after having imported the particular data I
want,
the recipient cannot see that data but an error message about the fields.
I
need to be able to somehow lock the data and then send the document. How
do
I do this? Thanks

[Carol S K]

Thank you very much. That has sorted out the problem for me. I didn't know
the difference between mailmerge and fields.... it seems I am using fields.
The Ctrl+Shift+F9 has worked for me. Thanks again. Your help has been
invaluable.

"Herb Tyson [MVP]" wrote:

You don't say how you're importing the data. Are you using mail merge? If
so, if you merge to a new document, that document will contain the actual
data, not a link to it that depends upon the recipient having access to the
same data source.

Or, if we're not talking about a merge, if the resulting data is displayed
in a field, you can convert the field into hard text by selecting the field
and pressing Ctrl+Shift+F9.

--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com


"Carol S K" wrote in message
...
I use Office 2007 and import data into various documents. If I send one of
those documents by e-mail after having imported the particular data I
want,
the recipient cannot see that data but an error message about the fields.
I
need to be able to somehow lock the data and then send the document. How
do
I do this? Thanks

[Herb Tyson [MVP]]

Glad to help!

Cheers,

--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com


"Carol S K" wrote in message
...
Thank you very much. That has sorted out the problem for me. I didn't
know
the difference between mailmerge and fields.... it seems I am using
fields.
The Ctrl+Shift+F9 has worked for me. Thanks again. Your help has been
invaluable.

"Herb Tyson [MVP]" wrote:

You don't say how you're importing the data. Are you using mail merge? If
so, if you merge to a new document, that document will contain the actual
data, not a link to it that depends upon the recipient having access to
the
same data source.

Or, if we're not talking about a merge, if the resulting data is
displayed
in a field, you can convert the field into hard text by selecting the
field
and pressing Ctrl+Shift+F9.

--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com


"Carol S K" wrote in message
...
I use Office 2007 and import data into various documents. If I send one
of
those documents by e-mail after having imported the particular data I
want,
the recipient cannot see that data but an error message about the
fields.
I
need to be able to somehow lock the data and then send the document.
How
do
I do this? Thanks