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#1
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Creating a masterlist and using it to create custom lists
Hi microsoft Gods,
I am trying to figure out how I can type a masterlist of statements that have been bulleted. Then I want to create a custom list by just typing in the bullet number and viola' the statement is inserted into my custome list. The list is already existing in 2003 Word. I am using Word. Do I need to buy another program? |
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#2
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Creating a masterlist and using it to create custom lists
You could do this using AutoText. I suggest that you take a look at AutoText
in Word's help file. If you want to insert the items by number, you could name them using numbers, e.g., i1, i2, i3, etc. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "DALopez" wrote in message ... Hi microsoft Gods, I am trying to figure out how I can type a masterlist of statements that have been bulleted. Then I want to create a custom list by just typing in the bullet number and viola' the statement is inserted into my custome list. The list is already existing in 2003 Word. I am using Word. Do I need to buy another program? |
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#3
Posted to microsoft.public.word.formatting.longdocs
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Creating a masterlist and using it to create custom lists
Thanks Mr. Tyson!
Can I type up a series of numbers from my list and it will automatically insert those statements to my custom document or do I have to do it one by one? I tried it but only got to do 1 number at a time. "Herb Tyson [MVP]" wrote: You could do this using AutoText. I suggest that you take a look at AutoText in Word's help file. If you want to insert the items by number, you could name them using numbers, e.g., i1, i2, i3, etc. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "DALopez" wrote in message ... Hi microsoft Gods, I am trying to figure out how I can type a masterlist of statements that have been bulleted. Then I want to create a custom list by just typing in the bullet number and viola' the statement is inserted into my custome list. The list is already existing in 2003 Word. I am using Word. Do I need to buy another program? |
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#4
Posted to microsoft.public.word.formatting.longdocs
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Creating a masterlist and using it to create custom lists
You can't do them all at once (unless each one is contained inside an
autotext field code... but going that route seems like it'd be just as much work). However, you don't need to use the dialog method to insert them once the list exists. Just put the cursor at the end of each one and press F3. For a list of a dozen items, this repetitive action woud probably take only a few seconds to perform. If you have hundreds to insert at a time, then I would look at using a macro. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "DALopez" wrote in message ... Thanks Mr. Tyson! Can I type up a series of numbers from my list and it will automatically insert those statements to my custom document or do I have to do it one by one? I tried it but only got to do 1 number at a time. "Herb Tyson [MVP]" wrote: You could do this using AutoText. I suggest that you take a look at AutoText in Word's help file. If you want to insert the items by number, you could name them using numbers, e.g., i1, i2, i3, etc. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "DALopez" wrote in message ... Hi microsoft Gods, I am trying to figure out how I can type a masterlist of statements that have been bulleted. Then I want to create a custom list by just typing in the bullet number and viola' the statement is inserted into my custome list. The list is already existing in 2003 Word. I am using Word. Do I need to buy another program? |
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#5
Posted to microsoft.public.word.formatting.longdocs
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Creating a masterlist and using it to create custom lists
Thanks Mr. Tyson you have been a great help.
"Herb Tyson [MVP]" wrote: You can't do them all at once (unless each one is contained inside an autotext field code... but going that route seems like it'd be just as much work). However, you don't need to use the dialog method to insert them once the list exists. Just put the cursor at the end of each one and press F3. For a list of a dozen items, this repetitive action woud probably take only a few seconds to perform. If you have hundreds to insert at a time, then I would look at using a macro. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "DALopez" wrote in message ... Thanks Mr. Tyson! Can I type up a series of numbers from my list and it will automatically insert those statements to my custom document or do I have to do it one by one? I tried it but only got to do 1 number at a time. "Herb Tyson [MVP]" wrote: You could do this using AutoText. I suggest that you take a look at AutoText in Word's help file. If you want to insert the items by number, you could name them using numbers, e.g., i1, i2, i3, etc. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "DALopez" wrote in message ... Hi microsoft Gods, I am trying to figure out how I can type a masterlist of statements that have been bulleted. Then I want to create a custom list by just typing in the bullet number and viola' the statement is inserted into my custome list. The list is already existing in 2003 Word. I am using Word. Do I need to buy another program? |
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#6
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Creating a masterlist and using it to create custom lists
OK, I tried this F3 thing and it did not work.
I opened my list that is autotexted I opened a new document then I clicked on the note on the autotext list (how does it know to transfer to new document?) that I wanted, I pressed F3 and Excell openned up. [OK don't laugh :-) ] "Herb Tyson [MVP]" wrote: You can't do them all at once (unless each one is contained inside an autotext field code... but going that route seems like it'd be just as much work). However, you don't need to use the dialog method to insert them once the list exists. Just put the cursor at the end of each one and press F3. For a list of a dozen items, this repetitive action woud probably take only a few seconds to perform. If you have hundreds to insert at a time, then I would look at using a macro. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "DALopez" wrote in message ... Thanks Mr. Tyson! Can I type up a series of numbers from my list and it will automatically insert those statements to my custom document or do I have to do it one by one? I tried it but only got to do 1 number at a time. "Herb Tyson [MVP]" wrote: You could do this using AutoText. I suggest that you take a look at AutoText in Word's help file. If you want to insert the items by number, you could name them using numbers, e.g., i1, i2, i3, etc. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "DALopez" wrote in message ... Hi microsoft Gods, I am trying to figure out how I can type a masterlist of statements that have been bulleted. Then I want to create a custom list by just typing in the bullet number and viola' the statement is inserted into my custome list. The list is already existing in 2003 Word. I am using Word. Do I need to buy another program? |
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#7
Posted to microsoft.public.word.formatting.longdocs
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Creating a masterlist and using it to create custom lists
Have you reassigned F3 to something else? Or, do you perhaps have a special
keyboard with an F Lock feature that causes the F keys to do something different? I don't understand the "how does it know to transfer to new document?" question. When you create autotext entries--unless you explicitly save them to a template that isn't normally available--those autotext entries will be available in new and existing documents. But, your question makes me wonder about how you're going about it. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "DALopez" wrote in message ... OK, I tried this F3 thing and it did not work. I opened my list that is autotexted I opened a new document then I clicked on the note on the autotext list (how does it know to transfer to new document?) that I wanted, I pressed F3 and Excell openned up. [OK don't laugh :-) ] "Herb Tyson [MVP]" wrote: You can't do them all at once (unless each one is contained inside an autotext field code... but going that route seems like it'd be just as much work). However, you don't need to use the dialog method to insert them once the list exists. Just put the cursor at the end of each one and press F3. For a list of a dozen items, this repetitive action woud probably take only a few seconds to perform. If you have hundreds to insert at a time, then I would look at using a macro. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "DALopez" wrote in message ... Thanks Mr. Tyson! Can I type up a series of numbers from my list and it will automatically insert those statements to my custom document or do I have to do it one by one? I tried it but only got to do 1 number at a time. "Herb Tyson [MVP]" wrote: You could do this using AutoText. I suggest that you take a look at AutoText in Word's help file. If you want to insert the items by number, you could name them using numbers, e.g., i1, i2, i3, etc. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "DALopez" wrote in message ... Hi microsoft Gods, I am trying to figure out how I can type a masterlist of statements that have been bulleted. Then I want to create a custom list by just typing in the bullet number and viola' the statement is inserted into my custome list. The list is already existing in 2003 Word. I am using Word. Do I need to buy another program? |
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#8
Posted to microsoft.public.word.formatting.longdocs
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Creating a masterlist and using it to create custom lists
Thanks Mr. Tyson, I do have a lock feature I forgot about. Man your good at
this stuff. I am for sure going to buy your book when we upgrade office to the latest. Regarding the transfering: I have a document with 47 statements that I have bulleted "ENY 01" I have autotexted each statement to match the bullet number. So when I open a new document and I only want 5 of the statements I go in to autotext window and I type in heading and it inserts it. When I use F3 key (not enhanced) It does not do anything when I click on the bullet and press F3. I have the new document openned and the template list open. "Herb Tyson [MVP]" wrote: Have you reassigned F3 to something else? Or, do you perhaps have a special keyboard with an F Lock feature that causes the F keys to do something different? I don't understand the "how does it know to transfer to new document?" question. When you create autotext entries--unless you explicitly save them to a template that isn't normally available--those autotext entries will be available in new and existing documents. But, your question makes me wonder about how you're going about it. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "DALopez" wrote in message ... OK, I tried this F3 thing and it did not work. I opened my list that is autotexted I opened a new document then I clicked on the note on the autotext list (how does it know to transfer to new document?) that I wanted, I pressed F3 and Excell openned up. [OK don't laugh :-) ] "Herb Tyson [MVP]" wrote: You can't do them all at once (unless each one is contained inside an autotext field code... but going that route seems like it'd be just as much work). However, you don't need to use the dialog method to insert them once the list exists. Just put the cursor at the end of each one and press F3. For a list of a dozen items, this repetitive action woud probably take only a few seconds to perform. If you have hundreds to insert at a time, then I would look at using a macro. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "DALopez" wrote in message ... Thanks Mr. Tyson! Can I type up a series of numbers from my list and it will automatically insert those statements to my custom document or do I have to do it one by one? I tried it but only got to do 1 number at a time. "Herb Tyson [MVP]" wrote: You could do this using AutoText. I suggest that you take a look at AutoText in Word's help file. If you want to insert the items by number, you could name them using numbers, e.g., i1, i2, i3, etc. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "DALopez" wrote in message ... Hi microsoft Gods, I am trying to figure out how I can type a masterlist of statements that have been bulleted. Then I want to create a custom list by just typing in the bullet number and viola' the statement is inserted into my custome list. The list is already existing in 2003 Word. I am using Word. Do I need to buy another program? |
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#9
Posted to microsoft.public.word.formatting.longdocs
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Creating a masterlist and using it to create custom lists
If your AutoText names contain spaces, then pressing F3 won't work (in my
experience). I would use ENY01, instead, without the space. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "DALopez" wrote in message ... Thanks Mr. Tyson, I do have a lock feature I forgot about. Man your good at this stuff. I am for sure going to buy your book when we upgrade office to the latest. Regarding the transfering: I have a document with 47 statements that I have bulleted "ENY 01" I have autotexted each statement to match the bullet number. So when I open a new document and I only want 5 of the statements I go in to autotext window and I type in heading and it inserts it. When I use F3 key (not enhanced) It does not do anything when I click on the bullet and press F3. I have the new document openned and the template list open. "Herb Tyson [MVP]" wrote: Have you reassigned F3 to something else? Or, do you perhaps have a special keyboard with an F Lock feature that causes the F keys to do something different? I don't understand the "how does it know to transfer to new document?" question. When you create autotext entries--unless you explicitly save them to a template that isn't normally available--those autotext entries will be available in new and existing documents. But, your question makes me wonder about how you're going about it. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "DALopez" wrote in message ... OK, I tried this F3 thing and it did not work. I opened my list that is autotexted I opened a new document then I clicked on the note on the autotext list (how does it know to transfer to new document?) that I wanted, I pressed F3 and Excell openned up. [OK don't laugh :-) ] "Herb Tyson [MVP]" wrote: You can't do them all at once (unless each one is contained inside an autotext field code... but going that route seems like it'd be just as much work). However, you don't need to use the dialog method to insert them once the list exists. Just put the cursor at the end of each one and press F3. For a list of a dozen items, this repetitive action woud probably take only a few seconds to perform. If you have hundreds to insert at a time, then I would look at using a macro. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "DALopez" wrote in message ... Thanks Mr. Tyson! Can I type up a series of numbers from my list and it will automatically insert those statements to my custom document or do I have to do it one by one? I tried it but only got to do 1 number at a time. "Herb Tyson [MVP]" wrote: You could do this using AutoText. I suggest that you take a look at AutoText in Word's help file. If you want to insert the items by number, you could name them using numbers, e.g., i1, i2, i3, etc. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "DALopez" wrote in message ... Hi microsoft Gods, I am trying to figure out how I can type a masterlist of statements that have been bulleted. Then I want to create a custom list by just typing in the bullet number and viola' the statement is inserted into my custome list. The list is already existing in 2003 Word. I am using Word. Do I need to buy another program? |
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