I'm relatively new to Word macros, and I'm having two problems relating to
changing text.

The first is that I can't seem to get my macros to highlight all instances
of specific text and change its format. I know how to record the action, and
the action works as I'm recording the macro, but not when I run it.

The second is that I can't get my macros to find all instances of a
paragraph, cut it, and paste it elsewhere in the document. A simple example
of what I'm trying to do:

I need to go from:

Line A
Line B
Line C

Line A
Line B
Line C

To:

Line B
Line C
Line A

Line B
Line C
Line A

I know how to specify the movement of paragraphs positioned at specific
lines, but this won't work well for this particular project -- I'm having to
make the same movements on a variable number of blocks of text in the same
document.

Thanks very much for your help!

The macro recorder is limited in its abilities and won't record formatting
information as part of the replace function. You'll have to add it manually
to the macro. What formatting do you want to replace?

The couple of examples below should help you sort it out:

Sub ReplaceExample()

Selection.HomeKey Unit:=wdStory
Selection.Find.ClearFormatting
Selection.Find.Replacement.ClearFormatting
With Selection.Find
'**********************
.Text = ""
.Font.Name = "Arial"
.Font.Bold = True
.Font.Size = "12"

.Replacement.Text = ""
.Replacement.Font.Name = "Bookman Old Style"
.Replacement.Font.Size = "11"
.Replacement.Font.Italic = True
'**********************
.Forward = True
.Wrap = wdFindContinue
.Format = True
.MatchCase = False
.MatchWholeWord = False
.MatchAllWordForms = False
.MatchSoundsLike = False
.MatchWildcards = False
End With
Selection.Find.Execute replace:=wdReplaceAll
End Sub
Sub ReplaceExample2()

Selection.HomeKey Unit:=wdStory
Selection.Find.ClearFormatting
Selection.Find.Replacement.ClearFormatting
With Selection.Find
'**********************
.Style = "Body Text"
.Replacement.Style = "FR1"
'**********************
.Forward = True
.Wrap = wdFindContinue
.Format = True
.MatchCase = False
.MatchWholeWord = False
.MatchAllWordForms = False
.MatchSoundsLike = False
.MatchWildcards = False
End With
Selection.Find.Execute replace:=wdReplaceAll
End Sub


The second part is rather more complicated unless all the lines you want to
move are easily identifiable or you want to swap every three lines around -
See http://www.gmayor.com/replace_using_wildcards.htm


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Nexan wrote:
I'm relatively new to Word macros, and I'm having two problems
relating to changing text.

The first is that I can't seem to get my macros to highlight all
instances of specific text and change its format. I know how to
record the action, and the action works as I'm recording the macro,
but not when I run it.

The second is that I can't get my macros to find all instances of a
paragraph, cut it, and paste it elsewhere in the document. A simple
example of what I'm trying to do:

I need to go from:

Line A
Line B
Line C

Line A
Line B
Line C

To:

Line B
Line C
Line A

Line B
Line C
Line A

I know how to specify the movement of paragraphs positioned at
specific lines, but this won't work well for this particular project
-- I'm having to make the same movements on a variable number of
blocks of text in the same document.

Thanks very much for your help!

Thanks, Graham! As far as the formatting goes, all I really need to do for
now is to select one specific paragraph and change it to bold.

"Graham Mayor" wrote:

The macro recorder is limited in its abilities and won't record formatting
information as part of the replace function. You'll have to add it manually
to the macro. What formatting do you want to replace?

The couple of examples below should help you sort it out:

Sub ReplaceExample()

Selection.HomeKey Unit:=wdStory
Selection.Find.ClearFormatting
Selection.Find.Replacement.ClearFormatting
With Selection.Find
'**********************
.Text = ""
.Font.Name = "Arial"
.Font.Bold = True
.Font.Size = "12"

.Replacement.Text = ""
.Replacement.Font.Name = "Bookman Old Style"
.Replacement.Font.Size = "11"
.Replacement.Font.Italic = True
'**********************
.Forward = True
.Wrap = wdFindContinue
.Format = True
.MatchCase = False
.MatchWholeWord = False
.MatchAllWordForms = False
.MatchSoundsLike = False
.MatchWildcards = False
End With
Selection.Find.Execute replace:=wdReplaceAll
End Sub
Sub ReplaceExample2()

Selection.HomeKey Unit:=wdStory
Selection.Find.ClearFormatting
Selection.Find.Replacement.ClearFormatting
With Selection.Find
'**********************
.Style = "Body Text"
.Replacement.Style = "FR1"
'**********************
.Forward = True
.Wrap = wdFindContinue
.Format = True
.MatchCase = False
.MatchWholeWord = False
.MatchAllWordForms = False
.MatchSoundsLike = False
.MatchWildcards = False
End With
Selection.Find.Execute replace:=wdReplaceAll
End Sub


The second part is rather more complicated unless all the lines you want to
move are easily identifiable or you want to swap every three lines around -
See http://www.gmayor.com/replace_using_wildcards.htm


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Nexan wrote:
I'm relatively new to Word macros, and I'm having two problems
relating to changing text.

The first is that I can't seem to get my macros to highlight all
instances of specific text and change its format. I know how to
record the action, and the action works as I'm recording the macro,
but not when I run it.

The second is that I can't get my macros to find all instances of a
paragraph, cut it, and paste it elsewhere in the document. A simple
example of what I'm trying to do:

I need to go from:

Line A
Line B
Line C

Line A
Line B
Line C

To:

Line B
Line C
Line A

Line B
Line C
Line A

I know how to specify the movement of paragraphs positioned at
specific lines, but this won't work well for this particular project
-- I'm having to make the same movements on a variable number of
blocks of text in the same document.

Thanks very much for your help!

"Graham Mayor" wrote:

The second part is rather more complicated unless all the lines you want to
move are easily identifiable or you want to swap every three lines around -
See http://www.gmayor.com/replace_using_wildcards.htm

To further clarify what I'm needing to do, the letters in my example will be
wildcards, for the most part. I know how to get the macro to find the
wildcards but not how to cut and past them.

The Help menu seems to suggest using the "Highlight All" option under Find
for such things; however, after I've cut the appropriate text, I can't get
the macro to paste it where it needs to go -- the error claims that no text
has been selected.

Nexan wrote:
"Graham Mayor" wrote:

The second part is rather more complicated unless all the lines you
want to move are easily identifiable or you want to swap every three
lines around - See http://www.gmayor.com/replace_using_wildcards.htm

To further clarify what I'm needing to do, the letters in my example
will be wildcards, for the most part. I know how to get the macro to
find the wildcards but not how to cut and past them.

The Help menu seems to suggest using the "Highlight All" option under
Find for such things; however, after I've cut the appropriate text, I
can't get the macro to paste it where it needs to go -- the error
claims that no text has been selected.

If you can identify unique strings for the replace function to select, you
can use round brackets to collect the relative parts of the string and
replace the strings in a different sequence. You don't need to use cut and
paste.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org

If I give you a specific example, could you show me what you mean? Let's say
I'm trying to change the following, with the text after the colons being
variables:

Date: 3/1/2005
Name: Joe Blow

Date: 3/2/2005
Name: Jane Doe

To:

Name: Joe Blow
Date: 3/1/2005

Name: Jane Doe
Date: 3/2/2005

Thanks, Graham! I really appreciate all your help!

"Graham Mayor" wrote:

Nexan wrote:
"Graham Mayor" wrote:

The second part is rather more complicated unless all the lines you
want to move are easily identifiable or you want to swap every three
lines around - See http://www.gmayor.com/replace_using_wildcards.htm

To further clarify what I'm needing to do, the letters in my example
will be wildcards, for the most part. I know how to get the macro to
find the wildcards but not how to cut and past them.

The Help menu seems to suggest using the "Highlight All" option under
Find for such things; however, after I've cut the appropriate text, I
can't get the macro to paste it where it needs to go -- the error
claims that no text has been selected.

If you can identify unique strings for the replace function to select, you
can use round brackets to collect the relative parts of the string and
replace the strings in a different sequence. You don't need to use cut and
paste.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org

At it's most basic, wildcard search for

(Date*^13)(Name*^13)
replace with
\2\1

Search for
(Date*[0-9]{4}^13)(Name*^13) to tie it down a bit tighter.


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Nexan wrote:
If I give you a specific example, could you show me what you mean?
Let's say I'm trying to change the following, with the text after the
colons being variables:

Date: 3/1/2005
Name: Joe Blow

Date: 3/2/2005
Name: Jane Doe

To:

Name: Joe Blow
Date: 3/1/2005

Name: Jane Doe
Date: 3/2/2005

Thanks, Graham! I really appreciate all your help!

"Graham Mayor" wrote:

Nexan wrote:
"Graham Mayor" wrote:

The second part is rather more complicated unless all the lines you
want to move are easily identifiable or you want to swap every
three lines around - See
http://www.gmayor.com/replace_using_wildcards.htm

To further clarify what I'm needing to do, the letters in my example
will be wildcards, for the most part. I know how to get the macro to
find the wildcards but not how to cut and past them.

The Help menu seems to suggest using the "Highlight All" option
under Find for such things; however, after I've cut the appropriate
text, I can't get the macro to paste it where it needs to go -- the
error claims that no text has been selected.

If you can identify unique strings for the replace function to
select, you can use round brackets to collect the relative parts of
the string and replace the strings in a different sequence. You
don't need to use cut and paste.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org