[TextWrangler]

I am using Word 2003, and I have a large document with separate files for
each chapter. There are tables in these chapters, with an Arabic number for
each (Table 1, Table 2, etc); the numbers just increase by one for the whole
document. In each file, I start the table numbering at the new value, by
using the field code \r n, where "n" is the number I want to start at for
this chapter (e.g., start with Table 20, instead of Table 1).

All was working fine, and the numbering worked perfectly, even for the Table
of Contents...until I needed to convert the document to PDF. Inexplicably
(and only for a subset of the files), the output file restarted the tables
numbering at "1", even though the .doc file would show that the table caption
read "20". So the PDF version had the wrong numbers.

Somehow, the PDF conversion is ignoring the table numbering offset used in
the field code. Any ideas on how to make the PDF match the Word numbering?

[Stefan Blom]

If the option to update fields on print is selected, you could try clearing
it before converting to PDF.

Alternatively, just lock the SEQ fields (which are being used by Word to
create the caption numbers) in the document before converting to PDF. The
easiest way is to select the whole document (Ctrl+A) and then press Ctrl+F11
to lock the fields in the selection. Of course, this will lock other fields
as well, for example, the table of contents. Therefore, you may want to
manually update the TOC first.

When you are done converting to PDF, you can unlock fields in the selection
by pressing Ctrl+Shift+F11.

--
Stefan Blom
Microsoft Word MVP


"TextWrangler" wrote in message
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I am using Word 2003, and I have a large document with separate files for
each chapter. There are tables in these chapters, with an Arabic number
for
each (Table 1, Table 2, etc); the numbers just increase by one for the
whole
document. In each file, I start the table numbering at the new value, by
using the field code \r n, where "n" is the number I want to start at for
this chapter (e.g., start with Table 20, instead of Table 1).

All was working fine, and the numbering worked perfectly, even for the
Table
of Contents...until I needed to convert the document to PDF. Inexplicably
(and only for a subset of the files), the output file restarted the tables
numbering at "1", even though the .doc file would show that the table
caption
read "20". So the PDF version had the wrong numbers.

Somehow, the PDF conversion is ignoring the table numbering offset used in
the field code. Any ideas on how to make the PDF match the Word numbering?