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#1
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Mail merge from excel
Could someone possibly help me - I am using microsoft mail merge and my
source information is coming from microsoft excel. However, I have noticed that in some fields, I find the characters are not coming across from microsoft excel. It appears to cut off - is this something I am doing wrong? Thanks, |
#2
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Mail merge from excel
Perhaps if you were to define 'cut off'?
-- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Katie wrote: Could someone possibly help me - I am using microsoft mail merge and my source information is coming from microsoft excel. However, I have noticed that in some fields, I find the characters are not coming across from microsoft excel. It appears to cut off - is this something I am doing wrong? Thanks, |
#3
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Mail merge from excel
I think it has something to do with the number of characters...
By "cut off" I mean that after a certain number of words, the remaining part of what I am trying to bring across from ms excel is not brought across. Do you know if there is any way to increase the number of characters (I did a length check in excel for one of the items I wanted to bring across and it was about 600 characters - is it possible to bring this all across into word)? Kind regards, Katie "Graham Mayor" wrote: Perhaps if you were to define 'cut off'? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Katie wrote: Could someone possibly help me - I am using microsoft mail merge and my source information is coming from microsoft excel. However, I have noticed that in some fields, I find the characters are not coming across from microsoft excel. It appears to cut off - is this something I am doing wrong? Thanks, |
#4
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Mail merge from excel
It may be that you have a blank row in excel and therefore anything fter this
is not included, only a thought "Katie" wrote: Could someone possibly help me - I am using microsoft mail merge and my source information is coming from microsoft excel. However, I have noticed that in some fields, I find the characters are not coming across from microsoft excel. It appears to cut off - is this something I am doing wrong? Thanks, |
#5
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Mail merge from excel
In some circumstances Word will restrict the number of characters to (I
believe) 256. See if the following helps: From the Tools menu in Word, select Options and then go to the General tab and check the box against the "Confirm conversions at open" item. (In Word 2007 it is Office Button Word Options Advanced General Confirm file format conversion on open). Then when you attach the data source to the mail merge main document, you will be given the option of using the DDE method of connection which should read the data as you have it formatted in the table. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Katie wrote: I think it has something to do with the number of characters... By "cut off" I mean that after a certain number of words, the remaining part of what I am trying to bring across from ms excel is not brought across. Do you know if there is any way to increase the number of characters (I did a length check in excel for one of the items I wanted to bring across and it was about 600 characters - is it possible to bring this all across into word)? Kind regards, Katie "Graham Mayor" wrote: Perhaps if you were to define 'cut off'? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Katie wrote: Could someone possibly help me - I am using microsoft mail merge and my source information is coming from microsoft excel. However, I have noticed that in some fields, I find the characters are not coming across from microsoft excel. It appears to cut off - is this something I am doing wrong? Thanks, |
#6
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Mail merge from excel
Hi Polly - thanks for the thought - Graham's reply he posted for me did the
trick though! Regards! "PollyP" wrote: It may be that you have a blank row in excel and therefore anything fter this is not included, only a thought "Katie" wrote: Could someone possibly help me - I am using microsoft mail merge and my source information is coming from microsoft excel. However, I have noticed that in some fields, I find the characters are not coming across from microsoft excel. It appears to cut off - is this something I am doing wrong? Thanks, |
#7
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Mail merge from excel
Thankyou so much Graham - you have saved me hours of work!!
"Graham Mayor" wrote: In some circumstances Word will restrict the number of characters to (I believe) 256. See if the following helps: From the Tools menu in Word, select Options and then go to the General tab and check the box against the "Confirm conversions at open" item. (In Word 2007 it is Office Button Word Options Advanced General Confirm file format conversion on open). Then when you attach the data source to the mail merge main document, you will be given the option of using the DDE method of connection which should read the data as you have it formatted in the table. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Katie wrote: I think it has something to do with the number of characters... By "cut off" I mean that after a certain number of words, the remaining part of what I am trying to bring across from ms excel is not brought across. Do you know if there is any way to increase the number of characters (I did a length check in excel for one of the items I wanted to bring across and it was about 600 characters - is it possible to bring this all across into word)? Kind regards, Katie "Graham Mayor" wrote: Perhaps if you were to define 'cut off'? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Katie wrote: Could someone possibly help me - I am using microsoft mail merge and my source information is coming from microsoft excel. However, I have noticed that in some fields, I find the characters are not coming across from microsoft excel. It appears to cut off - is this something I am doing wrong? Thanks, |
#8
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Mail merge from excel
Hi Graham,
You had recently assisted me with some trouble I was having regarding a mail merge...I have a question related to it and have created it as a separate thread, although don't know whether I should have just continued on from this thread...I've put the thread I raised below and am wondering whether you would know the reason for the problem I've had with rows not showing up when I select the data source to be what you stated?... I am using an excel file as a data source for a Microsoft Word mail merge. Because some of the cells contain more than 256 characters and I need all of the information to come across, I have selected the data source to be MS Excel Worksheets via DDE (*.xls). However, when I do this, I have noticed that some complete rows of data are missing - could anyone possibly offer me an explanation of what I may be doing wrong and how I can ensure that everything in the exel file is picked up? "Graham Mayor" wrote: In some circumstances Word will restrict the number of characters to (I believe) 256. See if the following helps: From the Tools menu in Word, select Options and then go to the General tab and check the box against the "Confirm conversions at open" item. (In Word 2007 it is Office Button Word Options Advanced General Confirm file format conversion on open). Then when you attach the data source to the mail merge main document, you will be given the option of using the DDE method of connection which should read the data as you have it formatted in the table. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Katie wrote: I think it has something to do with the number of characters... By "cut off" I mean that after a certain number of words, the remaining part of what I am trying to bring across from ms excel is not brought across. Do you know if there is any way to increase the number of characters (I did a length check in excel for one of the items I wanted to bring across and it was about 600 characters - is it possible to bring this all across into word)? Kind regards, Katie "Graham Mayor" wrote: Perhaps if you were to define 'cut off'? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Katie wrote: Could someone possibly help me - I am using microsoft mail merge and my source information is coming from microsoft excel. However, I have noticed that in some fields, I find the characters are not coming across from microsoft excel. It appears to cut off - is this something I am doing wrong? Thanks, |
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