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#1
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Repeating text but still having a document I can edit
Hi all,
I have a bid form I use regularly. I always seem to forget to change either the current date or the bid due date. Both are on the form multiple times. I've played around with "text form field" but can't get around having to protect the document. I read on another post about creating sections to have protected/unprotected text but I think I'm missing something since it doesn't seem to be working. I do have a couple page breaks in the file that are necessary. Thanks |
#2
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Repeating text but still having a document I can edit
Perhaps a StyleRef field would be more satisfactory for your purposes? Apply
a unique style (it can be a character style) to the date on first appearance and use StyleRefs to repeat it later. For other options, see http://gregmaxey.mvps.org/Repeating_Data.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Toney" wrote in message ... Hi all, I have a bid form I use regularly. I always seem to forget to change either the current date or the bid due date. Both are on the form multiple times. I've played around with "text form field" but can't get around having to protect the document. I read on another post about creating sections to have protected/unprotected text but I think I'm missing something since it doesn't seem to be working. I do have a couple page breaks in the file that are necessary. Thanks |
#3
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Repeating text but still having a document I can edit
"Suzanne S. Barnhill" wrote: Perhaps a StyleRef field would be more satisfactory for your purposes? Apply a unique style (it can be a character style) to the date on first appearance and use StyleRefs to repeat it later. ************ Thanks for the reply. OK That's getting closer. It looks like I still have to manually update the repeated 'StyleRef' text anytime I change the original text. (ie select the 'StyleRef' text -Right Click - "Update Field"). I'm hoping for something that updates the repeated text without any other action from me. Almost like having "=A1" in cell B17 in Excel and having whatever is in A1 show up in B17. And yes, I've looked at just trying to the form in Excel but it's really messy. For other options, see http://gregmaxey.mvps.org/Repeating_Data.htm ********** Actually it's because of that page I've got as far as I originally did. It appears though this is geared more for a document that's more like a fill-in the blank with most of the text staying the same. The "Document protection" is what kills me. My form usually has a fair amount of editing each time I use it. I need to describe a material/item to be bid, give delivery instructions, additional info in the cover letter etc. All I really want to have automatically repeated is the name of the bid item in a couple places, the date I'll send the bid in a couple places and the date the bid is due back in a couple places. Thanks Toney |
#4
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Repeating text but still having a document I can edit
No, actually, StyleRef fields update automatically. That's one of their
virtues. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Toney" wrote in message ... "Suzanne S. Barnhill" wrote: Perhaps a StyleRef field would be more satisfactory for your purposes? Apply a unique style (it can be a character style) to the date on first appearance and use StyleRefs to repeat it later. ************ Thanks for the reply. OK That's getting closer. It looks like I still have to manually update the repeated 'StyleRef' text anytime I change the original text. (ie select the 'StyleRef' text -Right Click - "Update Field"). I'm hoping for something that updates the repeated text without any other action from me. Almost like having "=A1" in cell B17 in Excel and having whatever is in A1 show up in B17. And yes, I've looked at just trying to the form in Excel but it's really messy. For other options, see http://gregmaxey.mvps.org/Repeating_Data.htm ********** Actually it's because of that page I've got as far as I originally did. It appears though this is geared more for a document that's more like a fill-in the blank with most of the text staying the same. The "Document protection" is what kills me. My form usually has a fair amount of editing each time I use it. I need to describe a material/item to be bid, give delivery instructions, additional info in the cover letter etc. All I really want to have automatically repeated is the name of the bid item in a couple places, the date I'll send the bid in a couple places and the date the bid is due back in a couple places. Thanks Toney |
#5
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Repeating text but still having a document I can edit
"Suzanne S. Barnhill" wrote: No, actually, StyleRef fields update automatically. That's one of their virtues. ********* Suzanne, Sorry for not replying sooner. I've been playing around and reading up on 'StyleRef'. It appears they will only auto update is they are in header/footer. The text I want to update/repeat is in the main body of the text. I understand that typically this would be done with a 'Ref' field. However I need to modified the bid document in other places besides the 'Ref' fields (I have to include product specific specs for the bid items). So.... Is there a way, in the main body of the doc that I can enter the material title, the bid date and closing date one time AND have those entries show up in another place WHILE allowing the rest of the document to be editable? Thanks again Toney |
#6
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Repeating text but still having a document I can edit
You're right about StyleRef fields; since I use them almost exclusively in
headers, I tend to forget this. But Ref fields don't update automatically, either, so I think you're still better off with StyleRef (which is not subject to the fragility of bookmarks). StyleRef fields leave the rest of the document editable, and they will update at print time (provided you have "Update fields" checked on the Print tab of Tools | Options). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Toney" wrote in message ... "Suzanne S. Barnhill" wrote: No, actually, StyleRef fields update automatically. That's one of their virtues. ********* Suzanne, Sorry for not replying sooner. I've been playing around and reading up on 'StyleRef'. It appears they will only auto update is they are in header/footer. The text I want to update/repeat is in the main body of the text. I understand that typically this would be done with a 'Ref' field. However I need to modified the bid document in other places besides the 'Ref' fields (I have to include product specific specs for the bid items). So.... Is there a way, in the main body of the doc that I can enter the material title, the bid date and closing date one time AND have those entries show up in another place WHILE allowing the rest of the document to be editable? Thanks again Toney |
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