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#1
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Making comments stand out
I am a copy editor. I want to be able to make corrections and comments on a
writer's document and then send it back to him so he can see what I've suggested. To make it easier for him to see, I'd like the comments and changes to stand out from the original text, either by coloring it or doing something else. I know I can do it one element at a time by selecting the phrase and making the change, but I would expect there to be a better, more efficient way. Perhaps there's a setting in Preferences that will allow me to enter EVERYTHING in a different color AUTOMATICALLY. I'd even accept an additional piece of software if that would do the job. Any thoughts? |
#2
Posted to microsoft.public.word.docmanagement
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Making comments stand out
YOu could use the following macro
Dim acomment As Comment, commentrange As Range For Each acomment In ActiveDocument.Comments Set commentrange = acomment.Reference commentrange.InsertBefore "[" & acomment.Author & " - " & acomment.Range.Text & "]" commentrange.Font.Italic = True acomment.Reference.Delete Next acomment It is written to display the comment in italic font, but you can set any other attribute (colour/size/marching red ants/blinking background/Las Vegas Lights) as you choose. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "RadicalMGC" wrote in message ... I am a copy editor. I want to be able to make corrections and comments on a writer's document and then send it back to him so he can see what I've suggested. To make it easier for him to see, I'd like the comments and changes to stand out from the original text, either by coloring it or doing something else. I know I can do it one element at a time by selecting the phrase and making the change, but I would expect there to be a better, more efficient way. Perhaps there's a setting in Preferences that will allow me to enter EVERYTHING in a different color AUTOMATICALLY. I'd even accept an additional piece of software if that would do the job. Any thoughts? |
#3
Posted to microsoft.public.word.docmanagement
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Making comments stand out
Turn on Track Changes, and send the author a pdf rather than a Word
file. (Authors like to make changes in the Word files of edited works without telling the copyeditor, which is how mistakes end up in the printed version.) On Sep 30, 11:13 pm, RadicalMGC wrote: I am a copy editor. I want to be able to make corrections and comments on a writer's document and then send it back to him so he can see what I've suggested. To make it easier for him to see, I'd like the comments and changes to stand out from the original text, either by coloring it or doing something else. I know I can do it one element at a time by selecting the phrase and making the change, but I would expect there to be a better, more efficient way. Perhaps there's a setting in Preferences that will allow me to enter EVERYTHING in a different color AUTOMATICALLY. I'd even accept an additional piece of software if that would do the job. Any thoughts? |
#4
Posted to microsoft.public.word.docmanagement
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Making comments stand out
Track Changes is what you want. In Word 2002 and above, comments and
deletions appear in "balloons" in the margin (in the color you choose), while insertions are in the text but formatted as you choose (the default formatting is underlining, in the color you choose). As grammatim suggests, sending the edited document as a PDF would ensure that the writer would see the markup as you intend it. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "RadicalMGC" wrote in message ... I am a copy editor. I want to be able to make corrections and comments on a writer's document and then send it back to him so he can see what I've suggested. To make it easier for him to see, I'd like the comments and changes to stand out from the original text, either by coloring it or doing something else. I know I can do it one element at a time by selecting the phrase and making the change, but I would expect there to be a better, more efficient way. Perhaps there's a setting in Preferences that will allow me to enter EVERYTHING in a different color AUTOMATICALLY. I'd even accept an additional piece of software if that would do the job. Any thoughts? |
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