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specialized number list in W2007
I am stumped at how to create a new list style in Word 2007 that shows a
number followed by a lower case letter. Then if the list needs to identify multiple items within a given number, it would look like this: 1a= only one item in number 1 2a= only one item in number 2 3a= first of three items in number 3 3b=second of three items in number 3 3c=third of three items in number 3 4a=first of two items in number 4 4b=second of two items in number 4 I want to get this to automatically number up or down as items are added to the list. So, if I later need to delete item 3b, item 3c below it will automatically deincrement to become 3b and move up. When I go to Home Multilevel list, there is no sample like this in the gallery I can pick from before building the list. When I choose Define New List Style, there is no way I can see in the Modify multilevel list dialog box where I can define this number scheme. There is nothing like it in the "Number style for this level" box. I can choose "1" or "a" but not both together. How can I get to where I need to be? |
#2
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specialized number list in W2007
You could set up a list style with 1, 2, 3, ... for level 1 and a, b, c, ...
for level 2, apply the list style to text and then insert a LISTNUM field to add a letter after a number. For example: 1 { LISTNUM \l 2 } 2 { LISTNUM \l 2 } with would display as: 1 a 2 a To insert a LISTNUM field you can use Insert tab | Quick Parts | Field. Be sure to specify the desired numbering level, but do *not* choose one of the built-in list names. When you are done, click OK. To change the level of an existing field (if necessary), you can right-click it and choose to Increase Indent (or Decrease Indent) from the context menu. To show/hide field codes in the document, press Alt+F9. Alternatively, you can use a pair of SEQ fields, which might be an easier approach (but note that SEQ fields only update semi-automatically, for example, when you Print Preview the document). See Word Help. -- Stefan Blom Microsoft Word MVP "cayce" wrote in message ... I am stumped at how to create a new list style in Word 2007 that shows a number followed by a lower case letter. Then if the list needs to identify multiple items within a given number, it would look like this: 1a= only one item in number 1 2a= only one item in number 2 3a= first of three items in number 3 3b=second of three items in number 3 3c=third of three items in number 3 4a=first of two items in number 4 4b=second of two items in number 4 I want to get this to automatically number up or down as items are added to the list. So, if I later need to delete item 3b, item 3c below it will automatically deincrement to become 3b and move up. When I go to Home Multilevel list, there is no sample like this in the gallery I can pick from before building the list. When I choose Define New List Style, there is no way I can see in the Modify multilevel list dialog box where I can define this number scheme. There is nothing like it in the "Number style for this level" box. I can choose "1" or "a" but not both together. How can I get to where I need to be? |
#3
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specialized number list in W2007
Stefan:
I apologize that I was not clearer. I need to have this list be easily applied by users. I would not be able to get them to add fields. Ive been trying different things since I first posted. Would the following scenario work RELIABLY? Create a new list style, defining level 1 as 1,2,3 and the level 2 as a,b,c. (level 2 is defined to include level 1's number). Then, instruct the user to apply this list from the Multilevel list gallery to their paragraphs, using tab to demote to the 2nd level when needed? Would it make any difference if this takes place in a multicolumn table. Columns 1, 2 and 3 would potentially look like this: 1. 1.a 1.a 1.b 1.b 1.c 2. 2.a 2.a 2.b 2.b 2.c 3. 3.a 3.a 3.b 3.b 3.c I am developing a template for this group and want to make their process simple and consistent. I hope you can steer me in the right direction. Thank you for guidance so far. "Stefan Blom" wrote: You could set up a list style with 1, 2, 3, ... for level 1 and a, b, c, ... for level 2, apply the list style to text and then insert a LISTNUM field to add a letter after a number. For example: 1 { LISTNUM \l 2 } 2 { LISTNUM \l 2 } with would display as: 1 a 2 a To insert a LISTNUM field you can use Insert tab | Quick Parts | Field. Be sure to specify the desired numbering level, but do *not* choose one of the built-in list names. When you are done, click OK. To change the level of an existing field (if necessary), you can right-click it and choose to Increase Indent (or Decrease Indent) from the context menu. To show/hide field codes in the document, press Alt+F9. Alternatively, you can use a pair of SEQ fields, which might be an easier approach (but note that SEQ fields only update semi-automatically, for example, when you Print Preview the document). See Word Help. -- Stefan Blom Microsoft Word MVP "cayce" wrote in message ... I am stumped at how to create a new list style in Word 2007 that shows a number followed by a lower case letter. Then if the list needs to identify multiple items within a given number, it would look like this: 1a= only one item in number 1 2a= only one item in number 2 3a= first of three items in number 3 3b=second of three items in number 3 3c=third of three items in number 3 4a=first of two items in number 4 4b=second of two items in number 4 I want to get this to automatically number up or down as items are added to the list. So, if I later need to delete item 3b, item 3c below it will automatically deincrement to become 3b and move up. When I go to Home Multilevel list, there is no sample like this in the gallery I can pick from before building the list. When I choose Define New List Style, there is no way I can see in the Modify multilevel list dialog box where I can define this number scheme. There is nothing like it in the "Number style for this level" box. I can choose "1" or "a" but not both together. How can I get to where I need to be? |
#4
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specialized number list in W2007
It should work (assuming that you want to use tables that much). Also, note
that you will have to insert new rows from time to time, since Word doesn't like it if you have a large table with few rows. -- Stefan Blom Microsoft Word MVP "cayce" wrote in message ... Stefan: I apologize that I was not clearer. I need to have this list be easily applied by users. I would not be able to get them to add fields. I've been trying different things since I first posted. Would the following scenario work RELIABLY? Create a new list style, defining level 1 as 1,2,3 and the level 2 as a,b,c. (level 2 is defined to include level 1's number). Then, instruct the user to apply this list from the Multilevel list gallery to their paragraphs, using tab to demote to the 2nd level when needed? Would it make any difference if this takes place in a multicolumn table. Columns 1, 2 and 3 would potentially look like this: 1. 1.a 1.a 1.b 1.b 1.c 2. 2.a 2.a 2.b 2.b 2.c 3. 3.a 3.a 3.b 3.b 3.c I am developing a template for this group and want to make their process simple and consistent. I hope you can steer me in the right direction. Thank you for guidance so far. "Stefan Blom" wrote: You could set up a list style with 1, 2, 3, ... for level 1 and a, b, c, ... for level 2, apply the list style to text and then insert a LISTNUM field to add a letter after a number. For example: 1 { LISTNUM \l 2 } 2 { LISTNUM \l 2 } with would display as: 1 a 2 a To insert a LISTNUM field you can use Insert tab | Quick Parts | Field. Be sure to specify the desired numbering level, but do *not* choose one of the built-in list names. When you are done, click OK. To change the level of an existing field (if necessary), you can right-click it and choose to Increase Indent (or Decrease Indent) from the context menu. To show/hide field codes in the document, press Alt+F9. Alternatively, you can use a pair of SEQ fields, which might be an easier approach (but note that SEQ fields only update semi-automatically, for example, when you Print Preview the document). See Word Help. -- Stefan Blom Microsoft Word MVP "cayce" wrote in message ... I am stumped at how to create a new list style in Word 2007 that shows a number followed by a lower case letter. Then if the list needs to identify multiple items within a given number, it would look like this: 1a= only one item in number 1 2a= only one item in number 2 3a= first of three items in number 3 3b=second of three items in number 3 3c=third of three items in number 3 4a=first of two items in number 4 4b=second of two items in number 4 I want to get this to automatically number up or down as items are added to the list. So, if I later need to delete item 3b, item 3c below it will automatically deincrement to become 3b and move up. When I go to Home Multilevel list, there is no sample like this in the gallery I can pick from before building the list. When I choose Define New List Style, there is no way I can see in the Modify multilevel list dialog box where I can define this number scheme. There is nothing like it in the "Number style for this level" box. I can choose "1" or "a" but not both together. How can I get to where I need to be? |
#5
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specialized number list in W2007
Ya' kinda lost me on the "Word doesn't like it if you have a large table with
few rows." Please elaborate. Do you mean "large table" because the cells contain a lot of content in those few rows? Would it be more reliable to just use a new style with preset tabs to create a column look? I could add a border to the style to get the gridding I need. As I mentioned, my goal is to give users as troublefree a template as possible. Thanks for furthering my education! "Stefan Blom" wrote: It should work (assuming that you want to use tables that much). Also, note that you will have to insert new rows from time to time, since Word doesn't like it if you have a large table with few rows. -- Stefan Blom Microsoft Word MVP "cayce" wrote in message ... Stefan: I apologize that I was not clearer. I need to have this list be easily applied by users. I would not be able to get them to add fields. I've been trying different things since I first posted. Would the following scenario work RELIABLY? Create a new list style, defining level 1 as 1,2,3 and the level 2 as a,b,c. (level 2 is defined to include level 1's number). Then, instruct the user to apply this list from the Multilevel list gallery to their paragraphs, using tab to demote to the 2nd level when needed? Would it make any difference if this takes place in a multicolumn table. Columns 1, 2 and 3 would potentially look like this: 1. 1.a 1.a 1.b 1.b 1.c 2. 2.a 2.a 2.b 2.b 2.c 3. 3.a 3.a 3.b 3.b 3.c I am developing a template for this group and want to make their process simple and consistent. I hope you can steer me in the right direction. Thank you for guidance so far. "Stefan Blom" wrote: You could set up a list style with 1, 2, 3, ... for level 1 and a, b, c, ... for level 2, apply the list style to text and then insert a LISTNUM field to add a letter after a number. For example: 1 { LISTNUM \l 2 } 2 { LISTNUM \l 2 } with would display as: 1 a 2 a To insert a LISTNUM field you can use Insert tab | Quick Parts | Field. Be sure to specify the desired numbering level, but do *not* choose one of the built-in list names. When you are done, click OK. To change the level of an existing field (if necessary), you can right-click it and choose to Increase Indent (or Decrease Indent) from the context menu. To show/hide field codes in the document, press Alt+F9. Alternatively, you can use a pair of SEQ fields, which might be an easier approach (but note that SEQ fields only update semi-automatically, for example, when you Print Preview the document). See Word Help. -- Stefan Blom Microsoft Word MVP "cayce" wrote in message ... I am stumped at how to create a new list style in Word 2007 that shows a number followed by a lower case letter. Then if the list needs to identify multiple items within a given number, it would look like this: 1a= only one item in number 1 2a= only one item in number 2 3a= first of three items in number 3 3b=second of three items in number 3 3c=third of three items in number 3 4a=first of two items in number 4 4b=second of two items in number 4 I want to get this to automatically number up or down as items are added to the list. So, if I later need to delete item 3b, item 3c below it will automatically deincrement to become 3b and move up. When I go to Home Multilevel list, there is no sample like this in the gallery I can pick from before building the list. When I choose Define New List Style, there is no way I can see in the Modify multilevel list dialog box where I can define this number scheme. There is nothing like it in the "Number style for this level" box. I can choose "1" or "a" but not both together. How can I get to where I need to be? |
#6
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specialized number list in W2007
Some people create a single-row table (in order to have parallel columns)
and let it go on for pages and pages. Whenever a table row extends beyond a page, there will likely be problems. This is especially noticeable if you have footnotes because Word defers the footnotes to the page where the row ends. If there are by that time too many footnotes to fit on the page with what's left of that row, those footnotes just disappear, which can be quite puzzling. This is why it's advisable to start a new row from time to time (at least once per page). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "cayce" wrote in message ... Ya' kinda lost me on the "Word doesn't like it if you have a large table with few rows." Please elaborate. Do you mean "large table" because the cells contain a lot of content in those few rows? Would it be more reliable to just use a new style with preset tabs to create a column look? I could add a border to the style to get the gridding I need. As I mentioned, my goal is to give users as troublefree a template as possible. Thanks for furthering my education! "Stefan Blom" wrote: It should work (assuming that you want to use tables that much). Also, note that you will have to insert new rows from time to time, since Word doesn't like it if you have a large table with few rows. -- Stefan Blom Microsoft Word MVP "cayce" wrote in message ... Stefan: I apologize that I was not clearer. I need to have this list be easily applied by users. I would not be able to get them to add fields. I've been trying different things since I first posted. Would the following scenario work RELIABLY? Create a new list style, defining level 1 as 1,2,3 and the level 2 as a,b,c. (level 2 is defined to include level 1's number). Then, instruct the user to apply this list from the Multilevel list gallery to their paragraphs, using tab to demote to the 2nd level when needed? Would it make any difference if this takes place in a multicolumn table. Columns 1, 2 and 3 would potentially look like this: 1. 1.a 1.a 1.b 1.b 1.c 2. 2.a 2.a 2.b 2.b 2.c 3. 3.a 3.a 3.b 3.b 3.c I am developing a template for this group and want to make their process simple and consistent. I hope you can steer me in the right direction. Thank you for guidance so far. "Stefan Blom" wrote: You could set up a list style with 1, 2, 3, ... for level 1 and a, b, c, ... for level 2, apply the list style to text and then insert a LISTNUM field to add a letter after a number. For example: 1 { LISTNUM \l 2 } 2 { LISTNUM \l 2 } with would display as: 1 a 2 a To insert a LISTNUM field you can use Insert tab | Quick Parts | Field. Be sure to specify the desired numbering level, but do *not* choose one of the built-in list names. When you are done, click OK. To change the level of an existing field (if necessary), you can right-click it and choose to Increase Indent (or Decrease Indent) from the context menu. To show/hide field codes in the document, press Alt+F9. Alternatively, you can use a pair of SEQ fields, which might be an easier approach (but note that SEQ fields only update semi-automatically, for example, when you Print Preview the document). See Word Help. -- Stefan Blom Microsoft Word MVP "cayce" wrote in message ... I am stumped at how to create a new list style in Word 2007 that shows a number followed by a lower case letter. Then if the list needs to identify multiple items within a given number, it would look like this: 1a= only one item in number 1 2a= only one item in number 2 3a= first of three items in number 3 3b=second of three items in number 3 3c=third of three items in number 3 4a=first of two items in number 4 4b=second of two items in number 4 I want to get this to automatically number up or down as items are added to the list. So, if I later need to delete item 3b, item 3c below it will automatically deincrement to become 3b and move up. When I go to Home Multilevel list, there is no sample like this in the gallery I can pick from before building the list. When I choose Define New List Style, there is no way I can see in the Modify multilevel list dialog box where I can define this number scheme. There is nothing like it in the "Number style for this level" box. I can choose "1" or "a" but not both together. How can I get to where I need to be? |
#7
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specialized number list in W2007
Suzanne..thanks for the info. It looks like I should be good using a tables
for the multilevel list. In our case, tables rows are not allowed to break across pages and they may never get to more than two pages long in total. We do not use footnotes either. I appreciate your comments. Namaste "Suzanne S. Barnhill" wrote: Some people create a single-row table (in order to have parallel columns) and let it go on for pages and pages. Whenever a table row extends beyond a page, there will likely be problems. This is especially noticeable if you have footnotes because Word defers the footnotes to the page where the row ends. If there are by that time too many footnotes to fit on the page with what's left of that row, those footnotes just disappear, which can be quite puzzling. This is why it's advisable to start a new row from time to time (at least once per page). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "cayce" wrote in message ... Ya' kinda lost me on the "Word doesn't like it if you have a large table with few rows." Please elaborate. Do you mean "large table" because the cells contain a lot of content in those few rows? Would it be more reliable to just use a new style with preset tabs to create a column look? I could add a border to the style to get the gridding I need. As I mentioned, my goal is to give users as troublefree a template as possible. Thanks for furthering my education! "Stefan Blom" wrote: It should work (assuming that you want to use tables that much). Also, note that you will have to insert new rows from time to time, since Word doesn't like it if you have a large table with few rows. -- Stefan Blom Microsoft Word MVP "cayce" wrote in message ... Stefan: I apologize that I was not clearer. I need to have this list be easily applied by users. I would not be able to get them to add fields. I've been trying different things since I first posted. Would the following scenario work RELIABLY? Create a new list style, defining level 1 as 1,2,3 and the level 2 as a,b,c. (level 2 is defined to include level 1's number). Then, instruct the user to apply this list from the Multilevel list gallery to their paragraphs, using tab to demote to the 2nd level when needed? Would it make any difference if this takes place in a multicolumn table. Columns 1, 2 and 3 would potentially look like this: 1. 1.a 1.a 1.b 1.b 1.c 2. 2.a 2.a 2.b 2.b 2.c 3. 3.a 3.a 3.b 3.b 3.c I am developing a template for this group and want to make their process simple and consistent. I hope you can steer me in the right direction. Thank you for guidance so far. "Stefan Blom" wrote: You could set up a list style with 1, 2, 3, ... for level 1 and a, b, c, ... for level 2, apply the list style to text and then insert a LISTNUM field to add a letter after a number. For example: 1 { LISTNUM \l 2 } 2 { LISTNUM \l 2 } with would display as: 1 a 2 a To insert a LISTNUM field you can use Insert tab | Quick Parts | Field. Be sure to specify the desired numbering level, but do *not* choose one of the built-in list names. When you are done, click OK. To change the level of an existing field (if necessary), you can right-click it and choose to Increase Indent (or Decrease Indent) from the context menu. To show/hide field codes in the document, press Alt+F9. Alternatively, you can use a pair of SEQ fields, which might be an easier approach (but note that SEQ fields only update semi-automatically, for example, when you Print Preview the document). See Word Help. -- Stefan Blom Microsoft Word MVP "cayce" wrote in message ... I am stumped at how to create a new list style in Word 2007 that shows a number followed by a lower case letter. Then if the list needs to identify multiple items within a given number, it would look like this: 1a= only one item in number 1 2a= only one item in number 2 3a= first of three items in number 3 3b=second of three items in number 3 3c=third of three items in number 3 4a=first of two items in number 4 4b=second of two items in number 4 I want to get this to automatically number up or down as items are added to the list. So, if I later need to delete item 3b, item 3c below it will automatically deincrement to become 3b and move up. When I go to Home Multilevel list, there is no sample like this in the gallery I can pick from before building the list. When I choose Define New List Style, there is no way I can see in the Modify multilevel list dialog box where I can define this number scheme. There is nothing like it in the "Number style for this level" box. I can choose "1" or "a" but not both together. How can I get to where I need to be? |
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