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#1
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Document Loses Style
I have several documents I created in a specific template. (Let's call it
ABC.dot). I've copied the documents to a USB stick, but my machine HAS a PERFECT copy of ABC.dot on it. When I open the docs, SOME features of the Styles have remained, but not all. When I look at the Style window, it shows that I am "Normal + Right: 0.5", Befo 10 pt", when it SHOULD be a specific named Style. The named Style IS there - when I select it, or hit the shortcut key, it reformats the paragraph. BUT WHY DID THE TEXT LOSE THE STYLE???!? And how can I fix it? (Doing a Find/Replace on paragraph attributes doesn't work). When I go to Tools=Templates, it shows that I am attached to the correct (ABC.dot). I feel that I haven't articulated this problem well... But it sure is annoying! |
#2
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Document Loses Style
Are you perhaps opening the docs directly from the USB stick? If so that
could very well be the cause of the problem... devices of that nature are great for transporting & storing files but should *never* be used for working purposes. Copy one of the "problem" files back to the HD & see if it displays the same problem when you open it. If that's not the case, what you describe indicates that the styled content has been reformatted directly in one or more ways that deviate from the style definition. That isn't something that arbitrarily happens unless the file or something about it is corrupt. The cause as well as the fix may vary depending on version of Word, which you neglected to mention. Provide complete descriptions of the styles you've defined including what styles they're based on, how you created them plus any other details along with your version. BTW: Templates are a tool that dictate the specs for a *new* file when it's created. Once the new file is generated it doesn't maintain any connection to the template from which it was created - Otherwise you'd have to send a copy of the template along with every copy of the file you distribute in order for the recipient to open it. -- HTH |:) Bob Jones Office:Mac MVP "RJB" wrote in message ... I have several documents I created in a specific template. (Let's call it ABC.dot). I've copied the documents to a USB stick, but my machine HAS a PERFECT copy of ABC.dot on it. When I open the docs, SOME features of the Styles have remained, but not all. When I look at the Style window, it shows that I am "Normal + Right: 0.5", Befo 10 pt", when it SHOULD be a specific named Style. The named Style IS there - when I select it, or hit the shortcut key, it reformats the paragraph. BUT WHY DID THE TEXT LOSE THE STYLE???!? And how can I fix it? (Doing a Find/Replace on paragraph attributes doesn't work). When I go to Tools=Templates, it shows that I am attached to the correct (ABC.dot). I feel that I haven't articulated this problem well... But it sure is annoying! |
#3
Posted to microsoft.public.word.docmanagement
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Document Loses Style
I AM running off the stick, so that may be the issue.
It's a work laptop and a personal document, so I keep those off the HD. (The template is on the HD). It's more of a political thing than a policy thing (if I copy the file over to the HD, the corporate backup program automatically picks it up... And backs it up. If I keep it on the stick, that doesn't happen.) I copied a file back to the HD, and it still has the same issue. Basically, I created a file using the ABC.dot template. In it, I used a named style - Let's say it was called "SPEAKER" and it was indented 2.5", Space Befo 10 pt. So, when I opened up the doc, I'd expect it to still be "SPEAKER" style, instead it read: "NORMAL + Left: 2.5" + Space Befo 10 pt.". So the doc still LOOKS right. But if I decide I want all Speakers to be indented 2.3 instead of 2.5, I can't just change the Style Sheet, I need to go to each line. (Yes, for some reason, Find/Replace gives me ZERO finds.) Thanks! "CyberTaz" wrote: Are you perhaps opening the docs directly from the USB stick? If so that could very well be the cause of the problem... devices of that nature are great for transporting & storing files but should *never* be used for working purposes. Copy one of the "problem" files back to the HD & see if it displays the same problem when you open it. If that's not the case, what you describe indicates that the styled content has been reformatted directly in one or more ways that deviate from the style definition. That isn't something that arbitrarily happens unless the file or something about it is corrupt. The cause as well as the fix may vary depending on version of Word, which you neglected to mention. Provide complete descriptions of the styles you've defined including what styles they're based on, how you created them plus any other details along with your version. BTW: Templates are a tool that dictate the specs for a *new* file when it's created. Once the new file is generated it doesn't maintain any connection to the template from which it was created - Otherwise you'd have to send a copy of the template along with every copy of the file you distribute in order for the recipient to open it. -- HTH |:) Bob Jones Office:Mac MVP "RJB" wrote in message ... I have several documents I created in a specific template. (Let's call it ABC.dot). I've copied the documents to a USB stick, but my machine HAS a PERFECT copy of ABC.dot on it. When I open the docs, SOME features of the Styles have remained, but not all. When I look at the Style window, it shows that I am "Normal + Right: 0.5", Befo 10 pt", when it SHOULD be a specific named Style. The named Style IS there - when I select it, or hit the shortcut key, it reformats the paragraph. BUT WHY DID THE TEXT LOSE THE STYLE???!? And how can I fix it? (Doing a Find/Replace on paragraph attributes doesn't work). When I go to Tools=Templates, it shows that I am attached to the correct (ABC.dot). I feel that I haven't articulated this problem well... But it sure is annoying! |
#4
Posted to microsoft.public.word.docmanagement
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Document Loses Style
Well, apparently the template is doing its job & the style is being included
when the new doc is created. I have a strong feeling that the problem may be due to working directly on the stick. To quote a very reliable source: "When Word opens a document for editing, it opens up to 26 temporary files: some on the USB key, some on the machine's local hard disk, and some in memory. If anything interrupts the connection while the file is open, a completely lost document is one of a range of possible results. It's just not safe :-)" That was in reply to a very similar situation. It sounds as if the formatting is going into effect when you apply the style but the "connection" between the style & the text you're applying it to isn't being hooked up as it should. If this is on a laptop is there any possibility that you can disconnect from the network for a bit? -- Regards|:) Bob Jones Office:Mac MVP "RJB" wrote in message ... I AM running off the stick, so that may be the issue. It's a work laptop and a personal document, so I keep those off the HD. (The template is on the HD). It's more of a political thing than a policy thing (if I copy the file over to the HD, the corporate backup program automatically picks it up... And backs it up. If I keep it on the stick, that doesn't happen.) I copied a file back to the HD, and it still has the same issue. Basically, I created a file using the ABC.dot template. In it, I used a named style - Let's say it was called "SPEAKER" and it was indented 2.5", Space Befo 10 pt. So, when I opened up the doc, I'd expect it to still be "SPEAKER" style, instead it read: "NORMAL + Left: 2.5" + Space Befo 10 pt.". So the doc still LOOKS right. But if I decide I want all Speakers to be indented 2.3 instead of 2.5, I can't just change the Style Sheet, I need to go to each line. (Yes, for some reason, Find/Replace gives me ZERO finds.) Thanks! "CyberTaz" wrote: Are you perhaps opening the docs directly from the USB stick? If so that could very well be the cause of the problem... devices of that nature are great for transporting & storing files but should *never* be used for working purposes. Copy one of the "problem" files back to the HD & see if it displays the same problem when you open it. If that's not the case, what you describe indicates that the styled content has been reformatted directly in one or more ways that deviate from the style definition. That isn't something that arbitrarily happens unless the file or something about it is corrupt. The cause as well as the fix may vary depending on version of Word, which you neglected to mention. Provide complete descriptions of the styles you've defined including what styles they're based on, how you created them plus any other details along with your version. BTW: Templates are a tool that dictate the specs for a *new* file when it's created. Once the new file is generated it doesn't maintain any connection to the template from which it was created - Otherwise you'd have to send a copy of the template along with every copy of the file you distribute in order for the recipient to open it. -- HTH |:) Bob Jones Office:Mac MVP "RJB" wrote in message ... I have several documents I created in a specific template. (Let's call it ABC.dot). I've copied the documents to a USB stick, but my machine HAS a PERFECT copy of ABC.dot on it. When I open the docs, SOME features of the Styles have remained, but not all. When I look at the Style window, it shows that I am "Normal + Right: 0.5", Befo 10 pt", when it SHOULD be a specific named Style. The named Style IS there - when I select it, or hit the shortcut key, it reformats the paragraph. BUT WHY DID THE TEXT LOSE THE STYLE???!? And how can I fix it? (Doing a Find/Replace on paragraph attributes doesn't work). When I go to Tools=Templates, it shows that I am attached to the correct (ABC.dot). I feel that I haven't articulated this problem well... But it sure is annoying! |
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